J065--SOURCES SOUGHT NOTICE New Audiology Calibrations Service (VA-26-00053337) POP 05/17/2026-05/16/2027 WASHINGTON DC VA MEDICAL CENTER
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought Notice to identify qualified firms for Audiology Equipment Calibration and Maintenance Services at the Washington DC VA Medical Center and its associated clinics. This effort aims to gather information from capable businesses, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB). Responses are due by May 8, 2026.
Scope of Work
The required services include comprehensive calibration and maintenance of audiology equipment, encompassing preventative maintenance, parts replacement, and software updates. Key performance requirements involve a 30-minute response time for trouble calls and next-day dispatch for equipment malfunctions. Contractors must ensure technicians are OEM trained, use OEM certified parts, safeguard patient health information, and comply with all relevant health, safety, and security regulations. Workmanship and parts must be guaranteed for at least 90 days. Services will be performed at the Washington DC VA Medical Center, Charlotte Hall CBOC, Montgomery County CBOC, Southern Prince George's County CBOC, and Fort Belvoir Outpatient Clinic.
Contract & Timeline
- Type: Sources Sought Notice (Market Research)
- Period of Performance (Anticipated): May 17, 2026 - May 16, 2027 (Base Year)
- NAICS Code: 811219 (Other Electronic and Precision Equipment Repair and Maintenance)
- PSC: J065 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies)
- Response Due: May 8, 2026, 1:00 PM EST
- Published: May 1, 2026
Eligibility & Submission
This notice specifically targets SDVOSB and VOSB firms. Respondents must submit a capability statement demonstrating:
- Relevant experience in audiology equipment calibration and maintenance within a healthcare environment.
- Certifications and qualifications of technicians.
- Availability to perform services at the specified locations.
- Business size and socioeconomic status (e.g., SDVOSB, VOSB, small business), including DUNS/CAGE Code.
- Crucially, SDVOSB/VOSB respondents must detail how they will comply with the Limitations on Subcontracting (FAR 52.219-14 and VAAR 852.219-73/74), ensuring at least 50% of the personnel cost is expended by their own employees. Firms must be verified on the VA's VIP database. Submissions should be emailed to Amy.Walter1@va.gov.
Additional Notes
This is for planning purposes only and does not constitute a solicitation or a commitment by the Government to award a contract. Responses will be used to inform the VA's acquisition strategy for a future procurement.