J065--Sources Sought - Nurse Management Software and Support Services for the Minneapolis VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Minneapolis VA Health Care System, is conducting market research through a Sources Sought notice for Nurse Management Software and Support Services. This initiative aims to identify businesses capable of providing an automated, cloud-based system for nurse staffing, scheduling, and asset management. This is NOT a solicitation, and no contract will be awarded from this notice. Responses are due by June 2, 2026.
Scope of Work
The VA requires a services solution to automate nursing resource management processes. This includes staff scheduling, real-time decision support, matching staff skills to patient acuity, reducing administrative costs, managing budgets, tracking staff movement, and interfacing with VHA data systems (e.g., VistA via HL7). The system must support regulatory compliance, consolidate data, offer robust reporting, accommodate staff self-scheduling, and provide performance monitoring tools. Key requirements include a cloud-ready system offered as a service (no software licenses), 24/7 vendor support, and on-site training and implementation.
Contract Details
- Type: Sources Sought / Market Research
- NAICS Code: 541519 (Other Computer Related Services), Size Standard: $34.0 Million
- PSC: J065 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies)
- Preliminary Contract Period: Base Year (October 1, 2026 - June 30, 2027)
- Place of Performance: Minneapolis VA Medical Center, Minneapolis, Minnesota.
Set-Aside & Eligibility
The government is considering potential set-asides for Service-Disabled Veteran-Owned, Veteran-Owned, and other socio-economic categories of small businesses. Respondents must provide their socio-economic categories (e.g., SDVOSB, VOSB, WOSB, 8a, Large Business) and SAM Unique Entity ID.
Submission Requirements & Deadline
Interested vendors capable of providing these services should submit proof of capability, answers to specific questions (socio-economic status, government contract vehicles, subcontracting plans, estimated lead time), and estimated pricing/quotes for market research purposes. Responses are due by Tuesday, June 2, 2026, at 12:00 PM Central Time. Submissions should be sent via email to Alisha.Milander@va.gov.
Additional Notes
This notice is for information and planning purposes only. Proprietary information should be clearly marked. All expenses incurred in responding are the responsibility of the interested party. Personnel requiring access to VA systems will undergo background investigations and required training.