The repair of the existing Climacool Surgery Chiller at the Clement J Zablocki Medical Center 5000 W National Avenue 5000 W National Ave, Milwaukee, WI 53295-0004

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for the repair of the existing Climacool Surgery Chiller at the Clement J Zablocki VA Medical Center in Milwaukee, WI. The government is procuring commercial items and services using FAR Part 12 and Part 13 procedures.

• Provide labor, travel, parts, and materials for the repair of the Climacool Surgery Chiller.

• Specific parts required include: High-Pressure Control Switches, WIKA R-1 Transducers, Contactor with Auxiliary Contact, and drier liquid line valves.

• Perform startup and testing to verify full system functionality.

• Use appropriate Personal Protective Equipment (PPE).

• Ensure work is performed by qualified personnel.

• Clean up the jobsite.

• The contract will be a firm fixed-price contract.

• Estimated period of performance is 90 days after contract award.

• The period of performance will begin on the award date and continue until deliverables are complete.

• Offerors must submit quotes via email to Sylvia.Iloh@va.gov by the solicitation due date.

• Quotes must include: Price (Schedule of Supplies/Services, SF 1449 blocks 17a, 30a, 30b, 30c, and page 2, section 1(a)), Technical Capability, Prior Experience, and VOSB status.

• The government will evaluate offers based on Price, Technical Capability, Prior Experience, and Veteran-Owned Small Business (VOSB) status.

• The award will be made to the responsible contractor whose quotation is most advantageous to the Government.

• Offerors are encouraged to submit multiple offers with alternative terms.

• Offerors must hold prices firm for 30 calendar days from the offer due date.

• This requirement is set aside for Veteran-Owned Small Businesses (VOSBs) under the Veterans First Contracting Program (VFCP).

• VOSB joint ventures are eligible if they meet VAAR 819.7003(c) requirements and include the subcontracting limitation certification under VAAR 852.219-75.

• The solicitation issue date is not explicitly stated, but the offer due date is April 15, 2026, at 4pm CDT.

• Questions must be submitted via email to Sylvia.Iloh@va.gov no later than April 15, 2026, at 4pm Local Time.

• The Service Contract Labor Standards statute applies. See Section D for the applicable Department of Labor Wage Determination.

• Invoices must be submitted electronically via Tungsten Network e-Invoicing.

• Offerors must comply with all facility requirements, including security and privacy controls.

Solicitation / RFP / RFQ

This document is a Sources Sought Synopsis for the repair of the existing Climacool Surgery Chiller at the Clement J. Zablocki Medical Center located in Milwaukee, WI. It is specifically for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Business (VOSB) only.

The primary requirement is the repair of the existing Climacool Surgery Chiller.

• Solicitation Number: 36C25226Q0237

• Product Service Code: J065

• NAICS Code: 238220

• Response Date/Time/Zone: March 26, 2026, 10:00 AM Central Time, Chicago, USA.

This synopsis is a set-aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB).

• Contracting Office Address: Department of Veterans Affairs, 36C252, 115 South 84th Street, Suite 101, Milwaukee WI 53214-1476.
• Contracting Office's Zip Code: 53214-1476.
• Point of Contact: Sylvia Iloh, Contract Specialist, Sylvia.Iloh@va.gov.
• The attached document (S02 36C25226Q0237 1.docx) contains the full details.

Sources Sought Notice

This Sources Sought Notice is issued by the Department of Veterans Affairs for market research purposes to identify Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) capable of performing the repair of the existing Climacool Surgery Chiller at the Clement J Zablocki Medical Center in Milwaukee, WI. The information gathered will help determine the procurement method. This is not a solicitation, and responses are voluntary.

• Provide labor, travel, parts, and materials to repair the existing Climacool Surgery Chiller.

• Specific parts required include: (8) High-Pressure Control Switches, (8) 200PSI WIKA R-1 Transducers, (1) 600PSI WIKA R-1 Transducer, (8) Contactor Three-pole 90-amp 24 Volt Coils, (8) Auxiliary Contacts, (2) HGBE-8 valves, and (5) drier liquid lines.

• Perform startup and testing to verify proper operation.

• Use appropriate personal protective equipment (PPE).

• Ensure work is performed by qualified personnel.

• Clean up the jobsite.

• The estimated period of performance is 90 days after contract award.

• Normal hours of coverage are Monday through Friday, 7:00 AM to 3:30 PM, excluding Federal Holidays. Service/repairs may be performed outside normal hours if mutually agreed upon.

• A 3-year warranty from ship date on parts, labor, and travel is required.

• Responses are due by 10 AM CDT on Thursday, March 26, 2026.

• All responses must be emailed to Sylvia.Iloh@va.gov.

• Synopsis is restricted to Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), and Small Businesses only.

• Applicable NAICS code: 238220 – Plumbing, Heating, and Air Conditioning Contractors.

• Contractors must comply with OSHA and other safety regulations.

• Contractors must protect government property and repair any damage caused.

• Employees must wear visible identification and company uniforms.

• Parking is the responsibility of the contractor.

• Smoking is prohibited inside buildings and on the Milwaukee VA Campus.

• Possession of weapons is prohibited.

• Tool kits are subject to search.

• Facility check-in is required at the Facilities Management Office or Graphics Center, Bldg 113.