J065--Umano Beds Repair - Minneapolis VA Health Care System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought for Umano Hospital Bed Repair and Maintenance Services at the Minneapolis VA Health Care System. This market research aims to identify vendors capable of providing an all-inclusive extended warranty service program for 368 Umano beds. Responses are due June 12, 2026.
Scope of Work
The requirement is for an all-inclusive extended warranty service program covering 352 Umano OOK Snow beds and 16 Umano Pilot Drive beds. Services include all parts and labor for maintenance, excluding intentional damage and negligence. The contractor will perform yearly inspections to ensure beds meet OEM standards and function correctly. This also involves repairing or replacing defective products within five years of the warranty start date, developing an inspection plan with VA maintenance, and providing detailed inspection reports for both covered and non-covered defects. Work is expected Monday-Friday, 7:00 am - 4:00 pm, excluding federal holidays.
Contract & Timeline
- Type: Sources Sought / Market Research
- Anticipated Duration: Base year + four option years (5-year total)
- Set-Aside: None specified (market research stage); potential future set-asides for Veteran-Owned Small Businesses or Small Businesses may apply.
- Response Due: June 12, 2026, by 5:00 PM Central Time.
- Published: June 8, 2026
Submission Requirements
Interested vendors capable of performing the work with competitive pricing must email their contact and organization information, along with a descriptive proof of capability, to brian.whalen-crichton@va.gov. Responses must also include answers to specific questions:
- Organization's socio-economic category.
- Whether services can be ordered against an existing government contract (e.g., FSS, GSA).
- If subcontracting is contemplated, the percentage of work and tasks to be subcontracted. Failure to respond to these questions may affect the acquisition strategy.
Additional Notes
This is for market research purposes only; no contract awards will be made from this announcement. Contractor staff will be subject to security requirements, including T1/NACI Background Checks, SAC fingerprinting, and obtaining PIV badges. Specific forms (OF 306, VA 10-2417) and mandatory training (TMS 10176) are required. Designated parking areas are available at the MVAHCS, and contractor vehicles/equipment stored overnight must display contact information.