J065--Uninterruptible Power Supply (UPS) Maintenance and Battery Replacement at the Gulf Coast Veterans Health Care System (GCVHCS)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 16, is conducting a Sources Sought / Request for Information (RFI) for Uninterruptible Power Supply (UPS) Maintenance and Battery Replacement services at the Gulf Coast Veterans Health Care System (GCVHCS), specifically the Biloxi VA Medical Center. This market research aims to identify qualified contractors and gather pricing information. The government also notes a Notice of Intent to Sole Source if no suitable responses are received. Responses are due April 14, 2026, at 3:00 PM CST.
Scope of Work
The contractor shall provide all labor, tools, materials, equipment, transportation, and supervision for preventative maintenance (PM) evaluation and the replacement of all batteries in the Eaton UPS model 93PM-200-4, which supports the Siemens Magnetom Espree MRI. Key requirements include:
- Services must be performed by Eaton manufacturer-trained technicians with current factory training.
- Use of ONLY manufacturer-approved maintenance and repair parts.
- Removal and recycling of old batteries.
- Ability to put the UPS in bypass mode to avoid impacting MRI activities, requiring coordination with Imaging Service, Biomedical Engineering, and potentially Siemens Healthineers. Advance notice (24 hours) is needed if MRI activities are impacted.
- Deliverables include routine reporting, documentation, and service logs.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Period of Performance: 60 days after receipt of contract.
- Place of Performance: Biloxi VA Medical Center, 400 Veterans Ave, Biloxi, MS, 39531.
- Response Due: April 14, 2026, at 3:00 PM (CST).
- Published: April 7, 2026.
Eligibility / Set-Aside
Small Business Concerns are strongly encouraged to respond to assist the GCVHCS in determining potential levels of competition and to help avoid a sole-source award. Respondents should address compliance with the Nonmanufacturer Rule, Buy American Act, and Trade Agreement Act.
Submission & Evaluation
Interested offerors must submit responses via email to t.miller@va.gov by the due date. The subject line must read: "36C25626Q0632 – Sources Sought – Uninterruptible Power Supply (UPS)". Required information includes point of contact, business size (including small business categories), SAM Unique Entity Identification Number, OEM authorization (if applicable), delivery schedule, past performance, and estimated industry pricing. Responses are for market research only and will not be released outside the GCVHCS Purchasing and Contract Team.
Additional Notes
This is NOT a solicitation (RFP, IFB, or RFQ) and does not constitute a commitment by the Government to enter into a contract. Responses are not offers and cannot be accepted to form a binding contract. Interested parties should monitor beta.sam.gov for any future solicitations.