J066--Des Moines VAHCS Surgical Instrument Maintenance Sources Sought
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Des Moines VA Healthcare System (VAHCS) is conducting a Sources Sought for Surgical Instrument Maintenance and Repair Services. This market research aims to identify capable vendors for preventative maintenance and repair of surgical instruments and sets, including critical and routine items, at the VA Central Iowa Health Care System, Des Moines, IA. Responses are due by June 19, 2026.
Scope of Work
The requirement includes comprehensive preventative maintenance (PM) and repair services for surgical instruments and rigid instrument containers. Key services involve:
- Providing an online digital inventory system/tracker for repair status.
- Performing PM and repairs in accordance with original manufacturer's design and product specifications.
- Services such as sharpening, adjusting, aligning, calibrating, cleaning, oiling, and miscellaneous repairs.
- Onsite, twice-weekly repairs for unscheduled needs and same-day PM for critical instrument sets (listed in Appendix A).
- Applying laser-etched QR codes to instruments lacking them.
- Adhering to CDC, HSPA, AORN, APIC, ANSI, and AAMI standards.
- Operating a mobile repair lab at the VAHCS facility.
- Providing staff training, competencies, and certifications.
Contract & Timeline
- Type: Sources Sought / Market Research
- Duration: Not specified (for market research)
- Set-Aside: None specified (potential for Veteran-Owned Small Business or Small Business set-aside in future solicitation)
- Response Due: June 19, 2026
- Published: June 10, 2026
Submission & Evaluation
Interested vendors capable of performing the work with competitive pricing must submit their contact and organization information, along with a descriptive proof of capability, via email to Jeffrey.Brown8@va.gov. Responses must also include answers to specific questions regarding the organization's socio-economic category, existing government contracts (e.g., FSS, GSA), and subcontracting plans. Failure to answer these questions may affect the acquisition strategy.
Additional Notes
This is a market research announcement only; no contract will be awarded from this solicitation. The notice details prohibited repairs, conditions for refusal to repair, repairer response windows, and extensive lists of critical (Appendix A) and routine (Appendix B) instrument sets.