J066--Eye Laser & Cryostat Service Agreement POP: 9/1/2026-8/31/2031
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office 19 (NCO 19), is conducting market research through a Sources Sought Notice to identify potential sources for an Eye Lasers and Cryostats Services Agreement for the VA Montana Health Care System. This notice is for planning purposes only and is not a solicitation. Responses are due by July 7, 2026, at 10:00 AM Mountain Time.
Scope of Work
The VA seeks contractors capable of providing comprehensive services for specified eye lasers and cryostats. Key requirements include:
- Full-service support, corrective maintenance, and annual preventative maintenance.
- Services encompass labor, travel, materials, parts, software support, diagnostics, and technical expertise.
- One (1) on-site preventive maintenance (PM) visit annually per equipment item, adhering to Original Equipment Manufacturer (OEM) guidelines, including electrical safety and calibration.
- Application of software revisions and updates as available.
- Use of new, authentic parts obtained directly from the OEM or authorized distributors.
- Response to service requests within two (2) business hours via phone or electronic communication.
- Submission of a detailed service report to the Contracting Officer Representative (COR) within 15 calendar days of PM completion.
Equipment covered includes Alcon Centurian Vision Systems and Lumenis Selecta Trio Laser, and Leica CM1860 Cryostats located at Fort Harrison and Billings, MT facilities.
Contract & Timeline
- Opportunity Type: Sources Sought / Request for Information (RFI)
- Period of Performance: September 1, 2026 - August 31, 2031
- NAICS Code: 811210 (Medical and surgical equipment repair and maintenance services), with a small business size standard of $34 Million.
- Response Deadline: July 7, 2026, 10:00 AM Mountain Time
- Published Date: June 18, 2026
Eligibility / Set-Aside
The VA has identified NAICS Code 811210 with a small business size standard of $34 Million. Bidders are encouraged to identify any alternative NAICS codes they believe are more appropriate. Department of Labor Wage Determinations will apply.
Submission & Evaluation
Responses must be submitted via email to Christine.Jarvis@va.gov. Required information includes:
- A Capabilities/Qualifications Statement (maximum 8 pages, including cover letter) detailing proposed solutions, OEM authorization, and qualifications.
- A completed Market Research Table Questionnaire. Failure to provide the requested information will assume the requirement cannot be met. This is for market research only; no award will be made based on responses, and responders are responsible for all associated costs.
Additional Notes
Responses marked as proprietary will be handled accordingly.