J066--Farapulse System Service and PM

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide support services, including on-site repairs, telephone support, preventive maintenance, and updates for the FARAPULSE System at the Michael E. DeBakey Medical Center in Houston, TX.

• Provide premium support for specific FARAPULSE System serial numbers (108973480, 104382335).

• Perform on-site field service preventive maintenance visits annually, including thorough inspection and performance tests.

• Provide all labor, parts, materials, and travel expenses for service and maintenance.

• Maintain the FARAPULSE System at an optimal performance level.

• Perform upgrades and updates as necessary per manufacturer's specifications.

• Furnish all labor, materials, parts, equipment, and tools for yearly preventative maintenance.

• Provide unscheduled (emergency) repair services.

• Provide scheduled maintenance, including cleaning, calibration, lubrication, and remedial maintenance.

• Provide software upgrades and updates necessary for continued optimum operation.

• Response time for unscheduled maintenance: Contractor's Field Service Engineer (FSE) must respond by phone within 24 hours of notification. On-site work must commence no later than 2 days after notification if the problem cannot be corrected by phone.

• Scheduled maintenance must be performed in accordance with the latest OEM maintenance procedures and protocols.

• Documentation of services rendered via Engineering Service Reports (ESRs).

• Location: Michael E. DeBakey Medical Center, 200 Holcombe Blvd, Houston, TX 77030.

• Normal hours of coverage: Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding Federal Holidays.

• Service/repairs will be performed during normal hours unless requested otherwise.

• Contractor must use new, original equipment manufacturer (OEM) parts.

• No re-manufactured or gray market items will be accepted.

• Contractor's FSEs must be "Fully Qualified" and OEM Certified.

• Contractor must provide written assurance of personnel competency and a list of credentials prior to award.

• Contractor must comply with all VA rules and regulations, including safety and security requirements.

• Contractor must have worker compensation, employer's liability, and general liability insurance coverage.

• Invoices must be submitted electronically and include specific details such as Contract No. and Purchase Order No.

Notice of Intent to Sole Source

The Department of Veterans Affairs (VA), Network Contracting Office 16, intends to negotiate a sole source Firm-Fixed Price contract for Services and Preventive Maintenance for the Farapulse Ablation System at the Michael E. DeBakey VA Medical Center. This procurement is intended for Boston Scientific Corp.

Market research indicates that these services are highly specialized and only available from the original source (Boston Scientific Corp.) without unacceptable delay or duplication of cost. No other services or supplies will satisfy the agency's requirements.

• Anticipated Award Date: March 31, 2026

• Contracting Entity: Department of Veterans Affairs, Network Contracting Office 16, Houston, TX

• Vendor: Boston Scientific Corp., Marlborough, Massachusetts

• NAICS Code: 423450 (Medical Equipment and Supplies Merchant Wholesalers)

• Business Size Standard: Large Business (LB) with 500 employees

• This is NOT a request for competitive offers. No solicitation is currently available.

• Interested parties must identify their interest and capability to respond by February 2, 2026, 15:00 Central Time.

• Responses must be submitted via email only to Frank Sanders (frank.sanders1@va.gov) with the subject line: "RESPONSE TO INTENT TO SOLE SOURCE 36C25626Q0336".

• Responses should include clear and convincing documentation demonstrating the prospective contractor's capabilities and experience, including evidence of being an Original Equipment Manufacturer (OEM), OEM authorized dealer, authorized distributor, or authorized service provider. This includes an authorization letter from the OEM or other valid proof for maintenance, service, software access, updates, and warranty.

• The VA will not be responsible for any costs incurred in responding to this notice.

• Prospective contractors must be registered in the System for Award Management (SAM) to be eligible for award.

• Responses will be analyzed to determine if a competitive procurement is warranted. The determination to compete is at the sole discretion of the Government.