J066--Maintenance/Repair of Surgical Instruments
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 6, has issued a Notice of Intent to Award a Sole-Source Firm-Fixed Price contract to TrillaMed, LLC for the maintenance and repair of Aesculap surgical instruments and sterile containers. This service is required for the Fayetteville Coastal VA Health Care System and its associated clinics. This is an informational notice, not a request for competitive offers.
Opportunity Details
The VA intends to award a contract to TrillaMed, LLC for monthly repair and maintenance services for VA-owned Aesculap surgical instruments and sterile containers. These services are critical to ensure optimal working condition, patient safety, and regulatory compliance within the Operating Room and Sterile Processing Service at the Fayetteville Coastal VA Health Care System, Fayetteville Health Care Center, Wilmington Health Care Center, and Kiecker Clinic. Services include inspection, repair, sharpening, refurbishment, and general maintenance.
Justification for Sole Source
The sole-source award to TrillaMed, LLC is justified under FAR 6.302-1 (Only One Responsible Source). Research indicates that TrillaMed, LLC is the only authorized Service-Disabled Veteran-Owned Small Business (SDVOSB) distributor for Aesculap, the Original Equipment Manufacturer (OEM) for a significant portion of the VA's surgical instruments and sterile container systems. OEM authorization is essential to maintain product warranties and ensure repairs meet manufacturer specifications. No other vendor was found to possess the required combined technical capability, manufacturer partnership, on-site repair capacity, or compliance with standards such as ANSI AAMI ST 79:2010, ISO 9001, and Aesculap's Instructions for Use (IFU) without unacceptable delay or duplication of cost.
Contract & Timeline
- Contract Type: Firm-Fixed Price
- Intended Awardee: TrillaMed, LLC. (SAM UEI: GW9FLBWB5625)
- Legal Authority: 41 U.S.C. §3304(a)(1) as implemented by FAR 6.302-1; RFO 12.102(a) (Deviation OCT 2025).
- Intended Award Date: Effective March 28, 2026.
- Published: March 18, 2026.
Response Information
This is not a request for competitive proposals. However, firms that believe they can meet the Government's requirement may identify their interest and capability to the Contracting Officer.
- Submission Deadline: March 23, 2026, at 09:00 AM EST (within three business days of publication).
- Submission Method: Email only to Chellry Whittier (chellry.whittier@va.gov). Telephone inquiries will not be accepted.
- Required Information: Firms must indicate their business size (large, small, small disadvantaged, 8(a), woman-owned) and U.S. or foreign ownership.
- Reference: All replies must reference RFQ 36C24626R0047.
- Important Note: The Government will not pay for information submitted, and this synopsis does not obligate the Government to acquire products or services.