J066--Medical Grade Freezer Service Follow-on Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 17 (NCO 17), is conducting market research through a Sources Sought notice to identify qualified vendors for a service/maintenance contract for 8 existing laboratory/medical grade freezers at the VA Central Texas Health Care System in Waco, TX. This is not a request for quotes, and no contract will be awarded from this announcement. Responses are due by April 20, 2026, at 2:00 PM Central Time.
Scope of Work
The requirement is for a service and maintenance contract for 8 Ultra-Low Laboratory Freezers used for Veteran Research (Blood/Blood Products) at the VISN 17 Center of Excellence (CoE), Translational Science Core. Services include:
- Preventative maintenance (travel and labor) by qualified field service engineers.
- Unlimited access to remote diagnostic services (video conference or telephone support).
- Complete checks of controllers, displays, alarm set points, and battery backup, including adjustments.
- Inspection for oil and/or refrigerant leaks and cabinet hardware (hinges, latches, strikes, door handles, closures).
- Cleaning of condenser coils.
- Checks of CO2 and LN2 systems, set point calibrations, battery backup, voltages, and leak checks.
- Calibration of chart recorders.
- Estimates for any necessary repairs, with no repair performed without prior approval.
Contract & Timeline
- Type: Sources Sought (Market Research)
- NAICS: 811412 (Appliance Repair and Maintenance) with a $19M size standard.
- Performance Period (Anticipated): Base Year (06/15/2026 to 06/14/2027) with four option years, extending to 06/14/2031.
- Response Due: April 20, 2026, 2:00 PM CDT.
- Published: April 14, 2026.
Eligibility & Submission
Interested parties should submit a capability response addressing the requirement.
- Business Size: Provide business size, any FSS contract numbers, and SAM UEI.
- Registration: Must be registered in SAM.gov. Parties claiming SDVOSB or VOSB status must be verified in SBA VetCert. Registration in VISTA is also required for potential contract issuance and invoice liquidation.
- Submission Method: Email responses to Tammy.Wilson5@va.gov.
- Format: Microsoft Word or Adobe PDF, not exceeding 10 pages.
- Inquiries: Telephone inquiries will not be accepted. No feedback or evaluations will be provided.
Additional Notes
This Sources Sought notice is for market research and acquisition planning purposes only. The government will not reimburse for responses.