J066--NEW - CTX Peloris III
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Central Texas Veterans Health Care System (CTVHCS) in Temple, TX, intends to award a single Firm Fixed-Price contract for commercial OEM preventive maintenance and repair services for two Government-owned Leica Peloris III tissue processors. This acquisition is a Total Small Business Set-Aside. Proposals are due March 18, 2026, at 10:00 AM Central Time.
Scope of Work
The contractor shall provide all necessary labor, travel, tools, test equipment, Leica OEM (or Leica approved) replacement parts, software updates, and technical support. Services include full-service maintenance, scheduled preventive maintenance inspections, corrective repairs, and telephone technical support to ensure both Leica Peloris III instruments (Serial Numbers: 45110158 and 45110293) remain fully operational and compliant with manufacturer specifications and the Statement of Work. Key requirements include:
- Technical support: 12 hours/day, 5 days/week.
- Response Time: Routine service calls require a response within 24 hours of notification.
- Personnel: Contractor personnel must be directly trained and qualified by Leica, with proof of certification required.
- Parts: Only OEM (or Leica-approved) replacement parts are permitted.
- Work Hours: Services to be performed during normal work hours (Monday-Friday, 8:00 AM - 5:00 PM local time), unless authorized otherwise.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: A base year (April 1, 2026 - March 31, 2027) with four subsequent option years.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance), with a size standard of $34 Million.
Submission & Evaluation
- Proposal Submission Deadline: March 18, 2026, at 10:00 AM Central Time.
- Questions Deadline: March 13, 2026.
- Submission Method: Electronically via email to Ognian D. Ivanov, Contract Specialist, at ognian.ivanov@va.gov.
- Email Size Limit: Submissions must not exceed 7MB per email. Multiple emails are permitted for multi-part offers; offerors should request confirmation of receipt for complete submissions.
- Offer Validity: Proposals must be valid for at least 60 calendar days from the receipt date.
- Evaluation Criteria: A price-only best-value evaluation will be conducted. Offers will first undergo a go/no-go review for technical acceptability, ensuring compliance with the Statement of Work (including use of Leica-trained and certified technicians and OEM parts). Award will be made to the responsible offeror whose technically acceptable offer has the lowest evaluated price (base plus option years) and is determined fair and reasonable.