J066--New - VISN 17 GeneXpert Analyzer M&R Consolidated IDIQ
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 17, has issued a Notice of Intent to Award a Sole Source, Firm-Fixed Price, single-award IDIQ contract to Cepheid for GeneXpert Analyzer Maintenance & Repair (M&R) services, modules, and reagents across VISN 17 facilities. This procurement is justified due to Cepheid being the only responsible source. Interested parties may submit capability statements by December 10, 2025.
Purpose & Scope
This procurement aims to consolidate and standardize M&R services for VA-owned Cepheid GeneXpert analyzers, which are critical for infectious disease testing (e.g., MRSA, COVID-19, RSV, flu) within the Pathology and Laboratory Medicine Service (P&LMS) across multiple VISN 17 locations (El Paso, South Texas, Central Texas, Big Spring, and Amarillo VA Healthcare Systems). The services include technical support, preventative maintenance, repairs, software updates, and OEM replacement parts.
Contract Details
- Contract Type: Firm-Fixed Price, single-award Indefinite Delivery/Indefinite Quantity (IDIQ).
- Contractor: Cepheid (intended sole source).
- Period of Performance: Five (5) one-year ordering periods, from July 1, 2026, to June 30, 2031.
- Estimated Total Value: $1,250,000.00.
- Product Service Code: J066 (Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment).
Set-Aside
Not applicable; this is a sole source procurement justified under 41 U.S.C. 3304(a)(1) and 41 U.S.C. 1901, as implemented by FAR 12.102(b), citing "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements."
Submission & Evaluation
This is not a request for quotations or proposals. However, interested sources who believe they can provide comparable services may submit a capability statement, proposal, or quotation. Submissions will be evaluated to determine if a comparable and more advantageous source is available. If no responsive written objection is received, the contract will be issued to Cepheid without further notice.
Deadlines
- Capability Statement Response Due: December 10, 2025, 17:00 Eastern Time.
- Response Period: All affirmative written responses must be received within 10 calendar days from the publication of the notice (published December 1, 2025).
Additional Notes
This procurement consolidates five existing contracts and adds a new one, aiming to save an estimated 259 days (6,216 hours) in contracting activity labor and standardize services. Market research indicated Cepheid is the only vendor capable of providing these services, as they do not work with third-party service distributors for the VA. The government will conduct market research prior to the award of any order to determine if the marketplace has changed.