J066--Preventive Maintenance Services for 9700 Mini ProCycler X for Oklahoma City VA Medical Center (OKCVAMC)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 19 (NCO 19), is conducting market research to identify qualified sources capable of providing Preventive Maintenance Services for the 9700 Mini ProCycler X at the Oklahoma City VA Medical Center (OKCVAMC). This is a Sources Sought notice issued for information and planning purposes only.
Scope of Work
The contractor will provide comprehensive maintenance and inspection services for the 9700 Mini ProCycler X to ensure it meets specified operational standards. Key requirements include:
- Routine Maintenance: Performing checks and cleaning components such as filters, pumps, and condensers according to manufacturer guidelines.
- Repairs & Calibration: Inspecting for leaks, corrosion, or wear; repairing or replacing parts as necessary; and calibrating all instruments and sensors.
- Performance Testing: Verifying the functionality of control systems and safety features.
- Scheduling: Developing a detailed maintenance schedule and notifying the Pathology and Lab point of contact at least one week prior to visits.
- Emergency Services: Providing emergency maintenance support outside of the regular scheduled visits as needed.
Contract & Timeline
- Type: Sources Sought / Market Research
- Duration: Anticipated Base Year plus four (4) option years
- Set-Aside: None specified (market research stage)
- Response Due: February 13, 2026, 09:00 AM MST
- Published: February 3, 2025
Evaluation
Responses will be used to determine the availability of capable vendors and to inform the acquisition strategy, including potential small business set-asides. The VA is specifically requesting information on business size, GSA/FSS contract availability, pricing models, and compliance with the Buy American Act.
Additional Notes
Interested vendors must submit a capabilities statement and a completed market research questionnaire (provided in the notice) via email. Responses are limited to a maximum of 8 pages.