J073--Preventive maintenance and repairs on the hot side kitchen equipment and dishwashers JESSE BROWN VAMC in CHICAGO IL
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting quotes for Preventive Maintenance and Repair Services for hot side kitchen equipment and dishwashers at the Jesse Brown VA Medical Center in Chicago, IL. This is an Unrestricted acquisition for commercial items, utilizing FAR Part 12 and 13 procedures. Quotes are due by February 19, 2026, at 12:00 PM CST.
Scope of Work
The contractor will provide comprehensive preventive maintenance (PM) and repair services for specified kitchen equipment, including dishwashers, garbage disposals, conveyors, warmers, griddles, ranges, convection ovens, combination ovens, and steam kettles. Key requirements include:
- Conducting at least two PM inspections per year per equipment, following manufacturer recommendations.
- Providing detailed inspection checklists.
- Responding to service requests within 30 minutes and dispatching technicians for emergencies within 8-12 hours.
- Covering unlimited service calls per term, with five emergency after-hours calls included annually.
- Offering a warranty of at least 24 hours on services and 90 days on parts.
- Adhering to all VA facility policies, including security, privacy, and VHA Directive 1192 regarding influenza prevention.
Contract & Timeline
- Contract Type: Firm-fixed price.
- Period of Performance: A base period from April 1, 2026, to March 31, 2027, with four subsequent one-year option periods.
- Estimated Value: The solicitation indicates an estimated value of $19 Million, which may refer to the base year or total contract value.
- Set-Aside: Unrestricted.
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance).
- Product Service Code (PSC): J073 (Maintenance, Repair And Rebuilding Of Equipment: Food Preparation And Serving Equipment).
- Submission Deadline: February 19, 2026, 12:00 PM CST.
Submission & Evaluation
Quotes must be submitted via email to aaron.rogers1@va.gov. Submissions exceeding 7MB must be split into multiple emails. Offerors must complete specific blocks on Standard Form 1449. Evaluation factors include Technical Capability, Experience, and Price.
Additional Notes
This acquisition incorporates FAR 52.212-1, 52.212-4, and 52.212-5. Payment will be processed via Electronic Funds Transfer (EFT) through the Tungsten Network e-Invoicing system. The Service Contract Labor Standards apply, requiring adherence to specified wage and fringe benefit rates for the Cook County, IL area.