J073--Commercial Ice Machine Preventative Maintenance and Cleaning
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1), is conducting a Sources Sought for Commercial Ice Machine Preventative Maintenance and Cleaning services at the West Haven VA Medical Center in West Haven, CT. This market research aims to identify qualified sources for quarterly maintenance, bi-annual filter changes, and unscheduled cleaning for approximately 25 commercial ice machines. Responses are due by June 8, 2026, at 10 AM EST.
Scope of Work
The requirement includes:
- Quarterly Preventative Maintenance and Cleaning: Adhering to OEM specifications, including discarding ice, cleaning/sanitizing removable and non-removable parts, and reassembly.
- Bi-Annual Filter Changes: Replacing existing filters with 3M Aqua-Pure AP717 in-line filtration systems.
- Unscheduled/Emergency Service Calls: Available 24/7, with a minimum of 4 labor hours, agreed upon with the VA Contracting Officer.
- Deliverables: Visual inspection stickers on each unit, written reports with as-found/as-left conditions and photographs (CD or approved cloud app), and proper disposal of cleaning materials.
- Qualifications: Bidders must be trained by the Original Equipment Manufacturer (OEM) on specific equipment models. Subcontracting requires written permission.
Contract & Timeline
- Type: Sources Sought (Market Research Only)
- NAICS Code: 333310 (Size Standard: 1000 Employees)
- Period of Performance: Base year 07/01/2026 – 06/30/2027, with four (4) one-year option periods.
- Set-Aside: This market research may lead to a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside, or other small business set-asides, or full and open competition.
- Response Due: June 8, 2026, 10 AM EST
- Published: June 1, 2026
Submission & Evaluation
Interested parties must submit a capability response, including the completed "Sources Sought Worksheet" (Attachment 1), via email to sheena.carlyle@va.gov. Responses should not exceed 8 pages and must be in Microsoft Word or Adobe PDF format. This is not a request for quotes, and no contract will be awarded from this announcement. Responses will be used for acquisition planning and size determination. No reimbursement for submission costs, and respondents will not be notified of evaluation results.
Additional Notes
Respondents must be registered in SAM.gov and VISTA to be eligible for any potential future contract. Telephone inquiries will not be accepted.