J073--Commercial Ice Machine Preventative Maintenance and Cleaning
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The VA Connecticut Healthcare System is seeking proposals for Commercial Ice Machine Preventative Maintenance and Cleaning Services at the West Haven VAMC. This requirement is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside for a firm-fixed-price contract. Quotes are due June 16, 2026, by 10:00 AM EST.
Scope of Work
The contractor will provide all resources for quarterly preventative maintenance and cleaning, bi-annual filter changes, and unscheduled cleaning for approximately 25 commercial ice machines. Services must adhere to Original Equipment Manufacturer (OEM) requirements. Key tasks include:
- Quarterly cleaning and disinfecting of ice machines.
- Bi-annual replacement of 3M Aqua-Pure AP717 in-line filtration system filters.
- Unscheduled/emergency service calls as directed by the VA Contracting Officer.
- All work to be performed during regular business hours (Mon-Fri, 7:00 a.m. - 5:00 p.m.) or as coordinated.
Contract & Timeline
- Contract Type: Firm-Fixed Price
- Period of Performance: A base year (July 1, 2026 – June 30, 2027) with four (4) one-year option periods.
- Place of Performance: VA Connecticut Healthcare System, West Haven VA Medical Center, 950 Campbell Avenue, West Haven, CT 06516.
- Questions Due: June 11, 2026, by 12:00 PM EST, via email.
- Quotes Due: June 16, 2026, by 10:00 AM EST.
Eligibility & Evaluation
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 333310, Small Business Size Standard: 1,000 employees.
- Qualifications: Potential bidders must be trained by the OEM on the specific equipment. Subcontracting requires written permission from the Contracting Officer.
- Registration: Offerors must be registered in the System for Award Management (SAM) and VISTA.
- Evaluation Factors: Award will be based on the best value to the Government, considering Price, Past Performance (using Attachment 2), and Technical capabilities (corporate experience, approach, and technician qualifications).
Submission Requirements
Quotes must be submitted electronically via email to sheena.carlyle@va.gov. Submissions should include a completed Price Schedule (Attachment 1) and Past Performance Worksheet (Attachment 2), along with Offeror Representations and Certifications (52.212-3).