J074--Communications Xerox Press Service Agreement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is seeking a Service-Disabled Veteran-Owned Small Business (SDVOSB) for a Communications Xerox Press Service Agreement at the George E. Wahlen VA Medical Center in Salt Lake City, Utah. This Request for Quote (RFQ) anticipates a firm-fixed price contract for a base year to provide full-service maintenance, including supplies and toner, for a Xerox V180 Printing Press. Quotes are due by February 19, 2026, at 5:00 PM MT.
Scope of Work
The contractor will provide comprehensive preventive maintenance and repair services for a Government-owned Xerox V180B press (SN:1AB197300). Key responsibilities include:
- Performing full-service preventive maintenance (inspecting, cleaning, lubricating, adjusting, calibrating, vacuuming, repairing).
- Furnishing all necessary repair parts, labor, transportation, and supplies (excluding paper and staples).
- Maintaining equipment to meet manufacturer's specifications.
- Responding to service calls within four (4) working hours during normal business hours (Mon-Fri, 8:00 a.m. - 4:30 p.m. MT).
- Completing repairs within 24 hours of response, or 48 hours if parts are not in stock.
- Providing at least one quarterly preventive maintenance service call.
- Ensuring sufficient consumable supplies (toner, developer) are furnished monthly, with additional supplies delivered within 24 hours of order.
- Monthly print allowances: 18,500 B&W, 32,500 color, and 5,000 large color prints.
Contract Details
- Solicitation Type: Request for Quote (RFQ) 36C25926Q0247, combined synopsis/solicitation.
- Contract Type: Firm-Fixed Price.
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). SDVOSB status must be verified in the SBA Small Business Certification (SBS) database at the time of quote submission and award.
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance) with a $34 Million size standard.
- Period of Performance: Base year, March 1, 2026, to February 28, 2027.
- Place of Performance: George E. Wahlen VA Medical Center, Salt Lake City, Utah.
- Award Basis: All or Nothing.
Submission Requirements & Evaluation
Offerors must submit quotes via email to heather.chase2@va.gov (4MB limit) by the deadline. Submissions must include three volumes:
- Volume I: Price - Complete the provided pricing schedule.
- Volume II: Past Performance - Provide a maximum of three recent (within 5 years) and relevant past efforts, including CPARS if available, or detailed contract information.
- Volume III: VAAR 852.219-75 Certificate of Compliance - Complete the VA Notice of Limitations on Subcontracting, certifying that no more than 50% of the contract amount will be paid to non-VIP-listed SDVOSBs or VOSBs for services. List any subcontractors and their NAICS size standard.
Evaluation will be based on a comparative analysis considering Price, Past Performance, and Limitations on Subcontracting, with the award going to the most advantageous offer. Failure to provide all required volumes may result in a non-responsive offer.
Key Dates
- Deadline for Questions: February 13, 2026, 12:00 PM MT (submit in writing).
- Quote Submission Deadline: February 19, 2026, 5:00 PM MT.
Contact Information
For questions, contact Heather Chase at heather.chase2@va.gov.