J079--Surfacide Maintenance and Software Service Plan
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 16, is issuing a Sources Sought Notice to identify potential sources for Surfacide Maintenance and Software Service Plans for five UV-C disinfection systems at the Fayetteville VA Medical Center. This is for market research and procurement strategy definition. Responses are due February 24, 2026, at 07:00 am CST.
Scope of Work
The requirement is for an all-inclusive service plan for five Surfacide multiple emitter UV-C disinfection systems. Key services include:
- Exchange of emitters, control tablets, and safety sensors.
- One complete end-of-life lamp replacement per system.
- Cybersecurity and malware protections.
- Proprietary operating software licenses for up to 15 concurrent users per system, including all software and firmware updates.
- Ongoing training (recorded, online, webinars, optional onsite).
- Customer service hotline and troubleshooting (7:00 am - 5:30 pm CST, Monday-Friday).
- Dedicated account manager.
- Real-time cycle reporting with custom query and template creation, and scheduled report delivery.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Period of Performance (Anticipated): April 15, 2026 – April 14, 2027 (Base Period)
- Place of Performance: Fayetteville VA Medical Center, Fayetteville, AR.
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) with a $12.5 million SBA size standard.
- Set-Aside: Small Business Concerns are encouraged to respond. This is market research to determine potential set-asides.
- Questions Due: February 20, 2026, 10:00 am CST
- Responses Due: February 24, 2026, 07:00 am CST
- Published: February 19, 2026
Submission & Evaluation
Vendors must submit responses addressing specific questions regarding their capability, authorization to use OEM parts, business size, and existing contract vehicles. A capability statement and vendor contact information alone are insufficient. Estimated market research pricing is also requested. Responses will be used for market research and procurement strategy development. If no responses are received from authorized distributors, the action may be sole-sourced.
Additional Notes
This is for informational and planning purposes only and is not a request for quote, proposal, or bid. All information submitted is voluntary. Vendors must attach evidence of authorized distributor status if applicable.