J091--Annual Fuel Maintenance Program

SOL #: 36C24126Q0320Combined Synopsis/Solicitation

Overview

Buyer

Veterans Affairs
Veterans Affairs, Department Of
241-NETWORK CONTRACT OFFICE 01 (36C241)
TOGUS, ME, 04330, United States

Place of Performance

Augusta

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Fuels, Lubricants, Oils, And Waxes (J091)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Timeline

1
Posted
Mar 10, 2026
2
Submission Deadline
Mar 20, 2026, 9:00 PM

Qualification Details

Fit reasons
  • NAICS alignment with historical contract wins in similar service areas.
  • Scope strongly matches core technical capabilities and delivery model.
Risks
  • Past performance thresholds may require one additional teaming partner.
  • Potential clarification needed on staffing minimums before bid/no-bid.
Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), specifically the Togus VAMC in Augusta, ME, is soliciting quotations for an Annual Fuel Maintenance Program. This is a Total Small Business Set-Aside Request for Quotation (RFQ) to ensure the operational reliability of fuel storage systems. Quotes are due March 20, 2026.

Scope of Work

The vendor will provide comprehensive annual fuel maintenance services for five fuel tanks located across the VA Maine Healthcare Facility campus. This includes:

  • Filtration, decontamination, and monitoring for tanks ranging from 275 to 4,000 gallons.
  • Removal of contaminants such as water, sediment, gums, microbes, and oxidized fuel.
  • Adding biocides and conducting lab sampling with detailed reporting.
  • Cleaning tanks using High Velocity Recirc Systems.
  • Recording tank conditions (caps, gaskets, fittings, vents). Vendor personnel must comply with strict VA directives regarding facility access, security, smoking prohibitions, and health requirements (seasonal influenza, other vaccinations, and tuberculosis testing). Specific permits (Hot Work, Confined Space, LOTO) are required for certain operations.

Contract Details

  • Opportunity Type: Combined Synopsis/Solicitation (RFQ)
  • Set-Aside: Total Small Business
  • NAICS Code: 811310 (Small Business Size Standard: $12.5 Million)
  • PSC: J091 (Maintenance, Repair And Rebuilding Of Equipment: Fuels, Lubricants, Oils, And Waxes)
  • Period of Performance: 12 months from award, with four (4) one-year option periods (FY26-FY31).
  • Place of Performance: Togus VAMC, 1 VA Center, Augusta, ME 04330.
  • Payment: Processed through Tungsten/IPPS; invoices submitted digitally to the COR for review.

Submission & Evaluation

  • Submission Deadline: March 20, 2026, at 5:00 PM EST.
  • Questions Deadline: March 16, 2026, at 5:00 PM EST. Questions must be submitted in writing via email to Kenya.Mitchell1@va.gov.
  • Submission Requirements:
    • A Firm Fixed Price Quote.
    • A technical capability statement or descriptive literature demonstrating ability to meet SOW requirements.
    • A statement of agreement with solicitation terms and conditions.
  • Evaluation Factors: Technical, Past Performance, and Price. Award will be based on a comparative evaluation (FAR 13.106-2(b)(3)) to the responsible vendor whose technically acceptable quotation is most advantageous to the Government.
  • Eligibility: Offerors must be registered in SAM.gov.

Point of Contact

  • Contract Specialist: Kenya R Mitchell (Kenya.Mitchell1@va.gov, 860-666-6951)
  • All communications should reference number 402-26-229SC.

People

Points of Contact

Kenya R MitchellContract SpecialistPRIMARY
Kenya.Mitchell1@va.gov
860-666-6951

Files

Files

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Versions

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Combined Synopsis/Solicitation
Posted: Mar 10, 2026
J091--Annual Fuel Maintenance Program | GovScope