J091--Annual Fuel Maintenance Program (FY26 - 31)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Togus VAMC in Augusta, ME, is soliciting quotes for an Annual Fuel Maintenance Program for Fiscal Years 2026-2031. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity. Quotes are due by Friday, January 30, 2026, at 5:00 PM EST.
Scope of Work
The vendor will provide annual fuel maintenance services, including filtration, decontamination, and monitoring, for five fuel tanks located across the VA Maine Healthcare Facility campus. Tank sizes range from 275 gallons to 4,000 gallons, serving fueling stations, fire pumps, and generators. Services encompass the removal of contamination (water, sediment, gums, microbes, oxidized fuel), biocide addition, lab sampling with reporting, and cleaning tanks using High Velocity Recirc Systems. The vendor must also record and report tank conditions, including caps, gaskets, fittings, and vents.
Contract Details
- Contract Type: Combined Synopsis/Solicitation (RFQ) for Commercial Products and Services, Firm Fixed Price.
- Period of Performance: A 12-month base period with four (4) one-year option periods.
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a $12.5 Million small business size standard.
- PSC Code: J091 (Maintenance, Repair And Rebuilding Of Equipment: Fuels, Lubricants, Oils, And Waxes).
- Place of Performance: Togus VAMC, 1 VA Center, Augusta, ME 04330.
Submission Requirements
Offerors must submit:
- A Firm Fixed Price Quote.
- A completely filled and signed Limitation of Subcontracting form (VAAR 852.219-75), certifying compliance with the 50% subcontracting limit for services.
- A technical capability statement or descriptive literature demonstrating the ability to meet the Statement of Work requirements. Quotes should be clearly indexed and logically assembled.
Evaluation Criteria
Award will be based on a comparative evaluation of Technical capability, Past Performance, and Price. The Government will issue a purchase order to the responsible quoter whose quotation is technically acceptable and offers the lowest evaluated price, using the comparative evaluation process outlined in FAR 13.106-2(b)(3). The Government reserves the right to consider quotes that exceed minimum requirements.
Key Dates
- Questions Due: Monday, January 26, 2026, at 5:00 PM EST (submit in writing via email).
- Quote Submission Deadline: Friday, January 30, 2026, by 5:00 PM EST.
- Contact: Kenya.Mitchell1@va.gov
Important Notes
- SAM.gov Registration: Required at the time of submission.
- Personnel Requirements: All vendor employees must obtain VA badges, comply with VA security management, and adhere to VA health directives (including seasonal influenza, other required vaccinations, and TB testing).
- Site Rules: Smoking, vaping, and smokeless tobacco are prohibited on VA grounds. Photography requires written permission.
- Invoicing: Processed through Tungsten/IPPS; draft invoices must be submitted to the COR for review.
- Permits: Hot Work and Confined Space permits must be obtained from the VA Fire Department and Safety, respectively. A Lock Out Tag Out Plan (LOTO) is required for de-energized equipment.