J091--Fuel Dispensing System Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for Fuel Dispensing System Maintenance at the Clement J. Zablocki VA Medical Center in Milwaukee, WI. This opportunity is a Total Small Business Set-Aside for a Firm Fixed-Price contract. The work involves comprehensive inspection, calibration, and maintenance of fuel dispensing and leak detection systems. Proposals are due by Friday, April 24, 2026, at 3:00 PM CT.
Scope of Work
The contractor will provide certified technicians, management, labor, equipment, and supplies for the inspection and calibration of fuel dispensing and management systems. Key services include:
- Annual Automatic Tank Gauge (ATG) functionality verification per State, Federal, and local requirements (e.g., Wisconsin DATCP Form # TR-WM-139).
- Inspection of underground tank spill buckets, sumps, and connections.
- Annual cathodic protection surveys for four Underground Storage Tanks (USTs) at Building 112.
- Hydrostatic containment testing every three years per WI Code.
- Note: Building 124 has been removed from the Statement of Work.
Technician Qualifications
- Technicians must be manufacturer-certified for the equipment they service.
- Lead service technicians must be Wisconsin Certified A/B Underground Storage Tank Operators.
- Technicians performing corrosion protection surveys must be certified cathodic protection testers.
- Resumes with detailed employment history and certifications are required for approval by the COR.
Contract Details
- Contract Type: Firm Fixed-Price
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 213112 (Support Activities for Oil and Gas Operations)
- Period of Performance: Estimated 90 days after contract award for initial deliverables, with a base period from June 1, 2026, to May 31, 2027, and potential options extending up to five years.
- Place of Performance: Clement J. Zablocki VA Medical Center, 5000 W National Avenue, Milwaukee, WI 53295.
Submission & Evaluation
- Submission: Quotes must be submitted via email to debbie.bruening@va.gov. The email size limit is 7MB.
- Evaluation Factors: Price, Technical Capability, Experience, and Veteran Owned Small Business Status.
- Offerors must submit proof of all required technician certifications and complete VAAR Clause 852.219-75 (Limitations on Subcontracting). Preference will be given to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs).
Key Dates
- Proposals Due: Friday, April 24, 2026, at 3:00 PM CT.
Additional Notes
Contractor employees must comply with all VA facility requirements, including visible identification, company uniforms, security protocols (fingerprinting and badging), and safety regulations (OSHA, state, local). Smoking and weapons are prohibited on campus. All work must be scheduled and documented with Field Service Reports submitted electronically within five days of service.