J&A To Exercise an Option to Extend Services - FAR 52.217-8
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Customs and Border Protection (CBP), under the Department of Homeland Security, has posted a Justification and Approval (J&A) to exercise a sole-source option to extend services with Avid Core LLC. This action is for mission-critical program management support for CBP's Office of International Affairs (INA) for a three-month period, from May 8, 2026, through August 7, 2026, valued at $451,117.77.
Scope of Work
Avid Core LLC provides essential program management support services for CBP's INA. These services include:
- Contract staff support for planning and execution of initiatives and programs.
- Interagency Agreement (IAA) management and budget analysis.
- Foreign advisory assistance and international visitor coordination.
- Communications support.
- Geospatial Information Systems (GIS) support, including monthly personnel deployment map updates and GIS Map Library maintenance.
- European program support.
Contract & Timeline
- Action: Justification for Other Than Full and Open Competition to exercise FAR 52.217-8 option.
- Contractor: Avid Core LLC
- Original Contract: Task Order 70B06C24C00000024, awarded as an 8(a) direct award.
- Contract Type: Firm Fixed Price
- Extension Period: May 8, 2026, through August 7, 2026 (three months).
- Estimated Value for Extension: $451,117.77
- Funding Type: Operations and Support funding (Multiyear 2025-2026).
- Authority: 41 U.S.C. 3304(a)(1), implemented by FAR 6.103-1, "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements."
- Published Date: May 11, 2026.
Justification
The J&A is required due to an administrative oversight in the original award, where the pricing for the FAR 52.217-8 option to extend services was not evaluated. With the current contract nearing expiration, exercising this option on a sole-source basis is deemed necessary to prevent severe disruption to critical CBP operations. Avid Core LLC is considered the only responsible source due to their two years of embedded support, unique institutional knowledge, established relationships, and cleared personnel, which are essential to avoid unacceptable delays and substantial duplication of cost.
Eligibility / Set-Aside
The original contract was an 8(a) direct award. This J&A justifies a sole-source extension based on the "Only One Responsible Source" authority.
Additional Notes
This is a justification document, not a solicitation. A new competitive solicitation is being planned for the follow-on requirement, but it cannot be completed before the current contract expires. Allowing the contract to lapse would severely impact INA's operations and CBP's diplomatic mission.