Janitorial Service Base+4 - Temple TX

Amendment / Modification

This document is Amendment 0001 to Solicitation RFQ 1232SA26Q0221 for Janitorial Services in Temple, TX. It incorporates various Federal Acquisition Regulation (FAR) and Agriculture Acquisition Regulation (AGAR) clauses and provisions. Key changes include:

• Updated Clauses: Several FAR clauses have been updated with new dates, such as FAR 52.212-4 (Terms and Conditions—Commercial Products and Commercial Services) updated to Nov 2025, and FAR 52.203-17 (Contractor Employee Whistleblower Rights) updated to Nov 2023.
• New Clauses/Provisions: New clauses and provisions have been added or incorporated by reference, including:
  • FAR 52.222-50 (Combating Trafficking in Persons) with Alternate I (Nov 2025).
  • FAR 52.226-8 (Encouraging Contractor Policies to Ban Text Messaging While Driving) (May 2024).
  • FAR 52.232-40 (Providing Accelerated Payments to Small Business Subcontractors) (Mar 2023).
  • FAR 52.233-3 (Protest After Award) (Sep 2025).
  • FAR 52.233-4 (Applicable Law for Breach of Contract Claim) (Sep 2025).
  • FAR 52.240-91 (Security Prohibitions and Exclusions) (Nov 2025) with Alternate I.
  • FAR 52.244-6 (Subcontracts for Commercial Products and Commercial Services) (Nov 2025).
  • AGAR Clause 452.203-71 (Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance) (Dec 2025).
  • AGAR Clause 452.204-70 (Modification for Contract Closeout) (Nov 2025).
  • AGAR Clause 452.204-71 (Personal Identity Verification of Contractor Employees) (Nov 2025).
• Solicitation Information: Clarifies award type (firm-fixed price purchase order with one base year and four option years), evaluation criteria (lowest price technically acceptable), and delivery information (F.O.B. destination).
• Invoicing: Specifies invoicing via the Department of Treasury's Invoice Processing Platform (IPP).
• Protest Information: Provides details on the USDA Ombudsman Program for filing agency protests.

This amendment modifies the original solicitation by incorporating numerous FAR and AGAR clauses and provisions, updating dates, and providing detailed instructions for offerors regarding evaluation, submission, and invoicing.

Offerors must review all incorporated clauses and provisions to ensure compliance. The evaluation criteria remain "lowest price technically acceptable." The submission requirements, including the use of Attachment 4 for capability declarations and pricing, are reiterated. Inquiries must be submitted via email only.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for Janitorial Services at Temple, TX. The government anticipates awarding a firm-fixed-price purchase order with one base year and four option years, not to exceed five years.

• Janitorial services for the Temple, TX location.

• Specific requirements are detailed in Attachment 1 (Performance Work Statement and QASP).

• Compliance with Federal Acquisition Regulation (FAR) and Agriculture Acquisition Regulation (AGAR) clauses and provisions is required.

• Service Contract Labor Standards apply, with a wage determination for the primary and secondary performance locations.

• Award Type: Firm-fixed-price purchase order.

• Period of Performance: One (1) one-year base period and four (4) one-year option periods, not to exceed five (5) years total.

• Delivery Information: F.o.b. destination.

• Quotations must be submitted electronically via email to the point of contact listed in the SAM.gov posting.

• Inquiries are due 48 hours prior to the "Date Offers Due."

• Evaluation Criteria: Lowest price technically acceptable.

• Price: Must be submitted as requested in Attachment 4 (Schedule and Transmittal Summary). Failure to price all line items may result in exclusion.

• Technical Acceptability: Will be evaluated as "acceptable" or "unacceptable." Quotations must demonstrate capability.

• Past Performance: Will be evaluated using "Acceptable," "Neutral," or "Unacceptable" ratings, based on information from CPARS, SAM.gov UEI, and other sources.

• The document lists various clauses related to small business concerns, HUBZone, and other set-asides, indicating potential eligibility requirements.

• All solicitation documents and amendments will be posted on SAM.gov; offerors are responsible for monitoring this site.

• No hard copy solicitation materials are available.

• A site visit is urged and expected. Failure to inspect the site does not relieve the contractor of responsibility.

• The government reserves the right to cancel the solicitation.

• The USDA Ombudsman Program is available for agency protests.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 Schedule and Transmittal Summary," is a required form for submitting a responsive quotation for RFQ 1232SA26Q0221. It collects essential business and contact information, affirmations, and pricing details.

• Section 1.1-1.5: Requires the Unique Entity ID (UEI), Business Entity Name, primary contact information (name, email), and quotation expiration date.
• Section 2.1-2.7: Requires affirmations regarding SAM.gov registration, F.o.b. Destination requirement, invoicing in arrears, use of the Invoice Processing Platform (IPP), quotation pricing validity, acknowledgement of amendments, and compliance with PWS and QASP requirements.
• Section 3.0: Requires detailed pricing for all CLINs, including Unit Price and Quantity, to calculate the Grand Total. It specifies that the submission is for a Firm Fixed Price contract with FOB Destination.
• Schedule of Services (Page 2): Details the CLINs for Janitorial Services, including Base Period and four Option Periods, with specified periods of performance (PoP) and monthly invoicing in arrears. Each CLIN has a quantity of 12 MO (Months).

Completion of all fillable fields in this document is mandatory for a responsive quotation. Bidders must accurately provide their business information, affirm compliance with stated requirements, and submit detailed pricing for all CLINs, including option periods, as outlined in the schedule. Failure to complete this form correctly may result in a non-responsive quotation.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for the USDA-ARS, Grassland, Soil & Water Research Laboratory in Temple, TX, ensuring the health, safety, and protection of the facility and its research.

• Provide all personnel, equipment, supplies, transportation, tools, materials, and supervision necessary for janitorial services.

• Services include daily, twice-weekly, weekly, monthly, quarterly, and semi-annual tasks for various buildings and areas.

• Major work areas include offices, laboratories, restrooms, conference rooms, lunchrooms, entry-foyers, halls, and headhouses.

• Specific tasks include sweeping, dusting, mopping, vacuuming, trash removal, cleaning and disinfecting restrooms and fixtures, cleaning glass, spray buffing/polishing floors, scrubbing and recoating floors, and cleaning walk-in mats.

• Performance is based on meeting the standards outlined in the PWS.

• A Quality Assurance Surveillance Plan (QASP) will be used to evaluate contractor performance.

• Random, unannounced inspections will be conducted weekly.

• Deficiencies will be documented and require correction within three business days.

• Performance levels are monitored, with potential corrective action for sustained deficiencies.

• Period of Performance (PoP): One (1) Base Year of 12 months, with four (4) 12-month option years.

• Place of Performance: USDA-ARS, Grassland, Soil & Water Research Laboratory, 808 East Blackland Road, Temple, TX 76502.

• Work hours: 5:00 PM - 9:30 PM Central Time on Business Days (Monday-Friday). Weekend work is limited to major tasks (stripping/re-waxing) and requires advance notice.

• Government-provided consumables include trash bags, toilet tissue, soap, etc.

• Contractor must provide a Prime Contractor Representative and alternates.

• Contractor employees must comply with PIV card policies and security requirements.

• Specific insurance requirements (Workers' Compensation, General Liability, Automobile Liability) must be met.

• Submittals include Proof of Insurance, Key Personnel information, and PIV Card information.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, establishing minimum wage rates and fringe benefits for various occupations in the specified geographic area (Texas Counties of Bell, Coryell). It serves as a reference for contractors to ensure compliance with labor standards on covered federal contracts.

• Lists numerous occupations with corresponding wage rates and footnote indicators.
• Specifies required fringe benefits for all listed occupations.
• Includes notes on Executive Orders (EO 13706 and EO 13658) related to paid sick leave and minimum wage adjustments.
• Details specific benefit provisions for Health & Welfare, Vacation, and Holidays.
• Provides guidance on the "Conformance Process" for unlisted occupations, requiring contractors to request authorization for new classifications and wage rates.

Bidders must review this document to understand the minimum labor costs associated with performing services under a federal contract in the specified area. The wage rates and fringe benefits listed are mandatory and must be factored into proposal pricing to ensure compliance and competitiveness.

Form / Attachment / Pricing Sheet

This document provides essential information regarding a site visit for the Janitorial Services requirement associated with RFQ Number 1232SA26Q0221.

• RFQ Number: 1232SA26Q0221
• Description of Requirement: Janitorial Services
• Location of Work: 808 East Blackland Road, Temple, TX 76502
• Site Visit Date and Time: 02/26/2026 from 1000 to 1100 CENTRAL TIME
• Site Visit Location: In front of Main Building 4
• Site Visit Contact: Douglas Smith
  • Email: douglas.r.smith@usda.gov
  • Phone: 254-545-2786

This attachment is crucial for potential bidders to understand the logistics of the site visit. Attending the site visit may provide valuable insights into the work environment and specific requirements for the janitorial services. Bidders should note the date, time, location, and contact information for any questions or to confirm attendance.