Janitorial Services (Base Year + Four Option Years)

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) defines the requirements for providing janitorial services at the U.S. Department of Agriculture (USDA), Agricultural Research Service (ARS), Pacific West Area (PWA), U.S. Salinity Laboratory (USSL) in Riverside, CA.

The contractor shall provide all personnel, equipment, supplies, and services necessary to perform janitorial services as defined in the PWS. Services include, but are not limited to:

• Offices/Conference Rooms/Library: Vacuuming carpets, sweeping vinyl floors, removing cobwebs, emptying wastebaskets, and wiping tabletops (Twice Weekly).
• Hallways: Vacuuming carpets, sweeping and dust mopping vinyl and concrete floors, and polishing drinking fountains (Twice Weekly); wet mopping vinyl floors (Once Weekly).
• Main Lobby: Sweeping, dust mopping, wet mopping tile floors, vacuuming walk-off mat, polishing drinking fountains (Twice Weekly); spot cleaning glass doors (Once Weekly).
• Lunchroom: Sweeping and mopping vinyl floors, cleaning sink, filling paper towel dispenser, emptying waste receptacles, and spot cleaning tables/chairs (Twice Weekly).
• Patios: Wiping tables and benches, emptying trash receptacles (Twice Weekly); spot cleaning glass doors (Once Weekly).
• Elevators: Vacuuming carpet, removing cobwebs (Twice Weekly); wiping doors and interior panels (Once Weekly).
• Restrooms: Scouring sinks/toilets/urinals, disinfecting surfaces, filling dispensers, polishing fixtures, wet mopping floors (Twice Weekly); wiping stall partitions/doors (Once Weekly).
• Laboratories: Emptying wastebaskets, sweeping and dust mopping vinyl floors (Twice Weekly); wet mopping floors (Once Weekly or less, as determined by Lab personnel).
• Stairs/Stairwells: Sweeping and dust mopping front stairs (Twice Weekly); sweeping and spot mopping back stairs (Once Weekly).
• Headhouse/Shop: Specific tasks as outlined for hallways, restrooms, and offices; disinfecting shower floors/walls (Once Weekly).
• Annual Floor Care: Cleaning and waxing floors throughout the facility (Once Annually).

Government will provide hand soap, paper towels, trash can liners, and toilet tissue. Contractor to provide all other cleaning supplies, using bio-based products.

Performance is measured against objectives for cleaning, waste removal, floor maintenance, surface maintenance, and glass maintenance. Acceptable Quality Levels (AQLs) are defined for each service area (e.g., < 7 discrepancies per month for general janitorial tasks). Surveillance methods include random monitoring, 100% inspection, and periodic inspection. Failure to meet AQLs may result in a 1% reduction in invoice.

Base Year + Four Option Years. U.S. Salinity Laboratory, Riverside, CA 92507.

• Contract Type: Non-personal services contract.
• Personnel: Contractor shall provide a designated contract manager and alternate available during business hours. Employee roster required prior to work and monthly updates.
• Security: Personnel must conform to facility security regulations. Employee list to be provided to COR.
• Deliverables: Quality Control Plan, Contractor Performance Assessments, Written Notification of Conflict with Environmental & Occupational Safety Laws, Employee Roster.
• Supplies: Contractor provides all cleaning supplies (bio-based products), except for government-furnished items (soap, paper towels, liners, toilet tissue).

Solicitation / RFP / RFQ

This document outlines the terms and conditions for a solicitation, primarily focusing on Federal Acquisition Regulation (FAR) and Agriculture Acquisition Regulation (AGAR) clauses and provisions applicable to commercial products and services. It details the contract structure, evaluation criteria, and submission requirements for potential offerors.

• The solicitation incorporates numerous FAR and AGAR clauses by reference, covering areas such as contractor ethics, employee whistleblower rights, combating trafficking in persons, small business subcontracting, equal opportunity, employment eligibility verification, and Buy American provisions.

• Specific AGAR clauses include Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (452.203-71) and requirements for Personal Identity Verification (PIV) of contractor employees (452.204-71).

• Clauses related to Service Contract Labor Standards are also applicable.

• A firm-fixed-price requirements contract is anticipated.

• The contract will consist of one (1) one-year base period and four (4) one-year option periods, for a total potential duration of five (5) years.

• The government intends to make a single award.

• Offers must be submitted with a price quotation, Offeror's SAM Unique Entity Identifier (UEI) Number, Past Performance Questionnaire, and Quotation Pricing Sheet.

• Pricing must be provided for the base and all option periods.

• Evaluation will be based on a comparative evaluation of quotations for best value, considering Experience, Past Performance, and Price.

• Offerors must provide at least five (5) relevant past performance references.

• Questions are due by February 13, 2026, at 12:00 p.m. Central Time via email.

• The document lists various small business provisions and certifications that may be applicable if checked, including HUBZone, Total Small Business Aside, and Nonmanufacturer Rule.

• Offerors must hold prices firm for 60 calendar days.

• The document includes detailed information on the USDA Ombudsman Program for Agency Protests as an alternative dispute resolution process.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) attachment for Solicitation 1232SA26Q0079. The Agricultural Research Service (ARS) of the USDA is requesting past performance information from evaluators regarding offerors' performance on previous contracts. The government reserves the right to verify all information provided.

• Offeror Information: Fields for the name and address of the offeror being evaluated.
• Project Information: Details about the contract, including number, title, location, dates, value, and the offeror's role (Prime or Sub-Contractor), along with a description of work performed.
• Evaluator Information: Fields for the evaluator's name, company, address, phone, email, and position related to the project.
• Rating Scale: A standardized rating system (Exceptional, Very Good, Satisfactory, Marginal, Unacceptable, Not Applicable) to be used for evaluating performance across various categories.
• Performance Categories: Specific areas to be rated, including client relationship, subcontractor management, hiring/retention, corporate management, quality of work, quality control, schedule adherence, cost control, labor/safety compliance, documentation timeliness, and problem resolution.
• Specific Questions: Questions regarding cure notices, show cause letters, termination, problem-solving without guidance, willingness to re-award, customer satisfaction, and opportunity for the firm to respond to negative comments.
• Overall Rating: A final overall rating for the firm.

This form is crucial for offerors as it outlines the criteria and method by which their past performance will be evaluated. Bidders should ensure their submitted proposals address these performance areas, and they may wish to proactively provide this questionnaire to their past clients or contracting officers to solicit positive feedback that can be submitted as part of their proposal. Understanding these evaluation points helps bidders tailor their responses and highlight relevant experience.

Form / Attachment / Pricing Sheet

This document is a pricing sheet (Attachment 4) for Solicitation Number 1232SA26Q0079. Bidders must use this sheet to provide their proposed pricing for the janitorial services required.

• Requirement: Janitorial Services for USDA, ARS, PWA, U.S. Salinity Laboratory, Riverside, CA 92507.
• Period of Performance (POP): March 1, 2026 - February 28, 2031 (5 years).
• Contracting Office: USDA, ARS, Supply 1 Section/Contracting Operations Branch/Acquisition and Property Division.
• Quotation Due Date: No later than 03:00 pm CDT on February 20, 2026.
• Contract Line Item Numbers (CLINs): Includes CLINs for the Base Year and four Option Years, with fields for Unit Price and Total Price for each.
• Offeror Information: Fields for Offeror Name, Address, Unique Entity ID, CAGE Code, Business Size, Point of Contact, Phone, and Email.
• Amendments: A section to acknowledge receipt of any amendments to the solicitation.
• Agreement: A statement confirming agreement with solicitation terms and conditions.
• Price Firmness: Offerors agree to hold prices firm for 60 calendar days from the quotation receipt date.

This pricing sheet is critical for bidders to accurately calculate and submit their proposed costs for the janitorial services. It outlines the structure for pricing the base year and option years, and requires the submission of essential offeror and amendment acknowledgment information. Failure to complete this sheet correctly may impact the evaluation of the bid.