Office Janitorial Services, Buffumville Lake and Hodges Village Dam, Charlton and Oxford, MA

Amendment / Modification

This amendment provides responses to vendor questions and extends the solicitation closing date.

• Responses to Questions: Questions 7 through 15 from industry vendors have been addressed. Key clarifications include:

  • Pricing for option years is not required to be identical to the base year.
  • Refer to "Instructions to Vendors" for UEI and CAGE code submission format.
  • Amendments may be issued throughout the solicitation period and will be posted on SAM.gov.
  • There are no actively restricted roads surrounding the locations.
  • No storage areas will be provided for the Contractor's use.
  • A cleaning person can also be designated as the SSHO if they meet Level 3 requirements.
  • Travel costs are expected to be included in unit pricing.
  • Expected average occupancy per facility provided for Thames River Basin Office (4 people), Hodges Village Dam Project Office (2 people), and Buffumville Lake Project Office (7-10 people).
  • Refer to the Performance Work Statement (PWS) for cleaning frequencies and schedule details.
  • Building floor plans are not provided; site visits are recommended.
  • No known hazardous materials or special surface treatments.
  • Maximum exterior window height is approximately fifteen (15) feet.
  • Lift equipment requires approved ENG 6203 prior to mobilization.
  • Background checks or badging are not required (refer to Section A.10 of PWS).

• The solicitation closing date has been extended.

• Responses to vendor questions are provided.

• The proposal submission deadline has been extended to February 11, 2026, at 2:00 PM Eastern Time.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment (0001) to Solicitation W912WJ26QA043, originally dated January 30, 2026, provides responses to questions submitted by industry.

• The amendment addresses specific questions regarding pricing, submission formats, and site visit implications.

• It clarifies that option years do not need to be priced identically to the base year, and vendors are responsible for determining pricing for all years.

• It directs vendors to page 8 of the solicitation for guidance on providing UEI and CAGE codes.

• It confirms that amendments may be issued throughout the solicitation period and will be posted on SAM.gov.

• It states there are no actively restricted roads surrounding the locations.

• It clarifies that no storage areas will be provided for the Contractor's use.

• It confirms that the same person can perform cleaning duties and serve as the SSHO (Site Safety and Health Officer) if they meet the Level 3 SSHO requirements outlined in the solicitation.

• The solicitation closing date remains February 10, 2026, at 2:00 PM Eastern.

• All other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document contains informational maps related to janitorial services for two U.S. Army Corps of Engineers locations: Hodges Village Dam and Buffumville Lake Dam. It serves to provide visual context for these facilities.

• Map 1: Shows the Hodges Village Dam Project Office and Thames River Basin Office at 30 Howarth Rd, Oxford, MA 01540.
• Map 2: Shows the Buffumville Project Office and Dumpsters (Waste & Recycling) at 48 Old Oxford Rd, Charlton, MA 01540.
• Both maps include a legend, scale, and location details.

This attachment provides geographical and facility layout information for potential bidders interested in janitorial services at these two U.S. Army Corps of Engineers locations. It helps in understanding the physical sites where services may be required.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for Office Janitorial Services for the U.S. Army Corps of Engineers at Buffumville Lake in Charlton, MA, and Hodges Village Dam in Oxford, MA. The acquisition is being conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 13.

The contractor will be responsible for providing all equipment, materials, labor, and transportation necessary for janitorial services at three locations:

• Buffumville Lake Project Office: One building (48 Old Oxford Road, Charlton, MA).
• Hodges Village Dam Project Office: Two buildings (30 Howarth Road, Oxford, MA).
• Thames River Basin Office: One building (30 Howarth Road, Oxford, MA).

Services include standard cleaning (vacuuming, mopping, dusting, cleaning restrooms and kitchens, waste removal) and spring cleaning (window cleaning). Specific details on the size and layout of each location are provided.

• Period of Performance: Base year from contract award through February 28, 2027 (services not to begin before March 1, 2026). Two (2) option years are available.

  • Option Year 1: March 1, 2027 - February 29, 2028
  • Option Year 2: March 1, 2028 - February 28, 2029

• Contract Type: Not explicitly stated, but indicated as an RFQ, suggesting a price-based award.

• Quote Submission: Quotes must be submitted via email to the Contract Specialist, Alicia LaCrosse, no later than the closing date and time specified in the solicitation or amendments.

• Evaluation Criteria: Award will be made based on price alone.

• Key Deadlines: Offer Due Date is February 10, 2026, at 02:00 PM.

• The acquisition is set aside for Small Business.

• NAICS Code: 561720 (Exterminating and Pest Control Services) with a size standard of $22,000,000.00.

• Site visits are strongly recommended. Contact Park Ranger Aidan Buck for scheduling.

• Vendors are REQUIRED to be registered in the System for Award Management (SAM) to be eligible for award.

• Submittals such as Accident Prevention Plans and Activity Hazard Analyses are required after award, not with the quote.