Janitorial Services for APHIS in Amityville, NY

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation 12639526Q0034, clarifying requirements for janitorial services.

• Garage/Storage Space: The approximately 600 sq ft garage/storage space is not included in the routine janitorial scope.

• Federal Holidays: If a scheduled cleaning day falls on a federal holiday, the service is skipped and does not need to be rescheduled.

• Daytime Cleaning: Janitorial services are to be performed during business hours. While not mandatory, it is preferable for cleaners to start after 9 am and end before 3 pm to minimize disruption.

• Equipment Storage: A closet and shelving unit are available for equipment and supplies storage.

• Restroom Supplies: There are (4) paper towel dispensers, (5) soap dispensers per restroom (one with a double toilet), and (6) toilet paper holders. Paper towels should also be laid out in the kitchen and gym bathrooms without dispensers.

• Window Height: The highest windows are between 11-12 feet high.

• Pricing Evaluation: Pricing will be evaluated on the total contract value, including the base year plus all 4 option years.

• The clarification regarding the garage space may affect the scope of work for interested bidders.

• The confirmation that federal holidays result in skipped service, not rescheduling, impacts scheduling considerations.

• The details on restroom supplies and window height provide specific parameters for service delivery.

• The evaluation method for pricing is clarified.

Solicitation / RFP / RFQ

This document is a solicitation for janitorial services for a 9,500 sq. ft. office located in Amityville, NY, for the U.S. Department of Agriculture Animal Plant Health Inspection Services (APHIS). The contract will be firm-fixed-price.

• Janitorial services in accordance with the statement of work.

• Periodic services include washing windows and steam cleaning carpets.

• Contract Type: Firm-fixed-price requirements contract.

• Period of Performance: One (1) base year (March 1, 2026 - February 28, 2027) plus four (4) one-year option periods, for a total potential duration of five (5) years.

• Estimated Value: Not explicitly stated, but pricing is requested for all periods.

• Proposals will be evaluated based on lowest price technically acceptable criteria.

• Award will be made to the offeror representing the best value to the Government.

• Key submission components include:

  • Cover page with required information.
  • Acknowledgement of Solicitation Amendments (if applicable).
  • Completed Pricing Schedule (Attachment 1).
  • Three (3) Past Performance references.
  • Price.

• Questions are due by February 5th, 2026, at 5:00 PM Eastern Time, via email to jacob.pipkin@usda.gov.

• Offers must hold prices firm for 90 calendar days from the offer receipt date.

• This solicitation is set aside for a Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Applicable NAICS Code: 561720 – Janitorial Services.

• Site visits are scheduled for February 4th and 26th, between 9:00 am and 2:30 pm EST. Contact suzanne.m.kreuz@usda.gov to confirm attendance.

• Attachment 2 (Statement of Work) and Attachment 3 (Floor plan) are referenced.

• The document incorporates numerous FAR clauses by reference, including those related to commercial products/services, terms and conditions, and specific requirements for small businesses and labor standards.

Form / Attachment / Pricing Sheet

This document is a floor plan with legends, providing a visual representation of the existing layout of a property. It is intended to show bidders the physical space being considered for the opportunity.

• Total Demised Space: Approximately 9,500 rentable square feet.
• Additional Space: Approximately 600 square feet designated for garage/storage.
• Floor Plan Layout: Depicts various rooms and areas labeled with letters (A, B, C, D, E, F, G, H, I, J, K) indicating different spaces within the building.
• Contact Information: Provides contact details for Howard S. Nemshin at Atlantic Property Services, LLC for further information.
• Disclaimer: States that all dimensions and measurements are approximate and subject to change.

This floor plan is crucial for bidders to understand the physical scope and layout of the space being offered. It helps in assessing the suitability of the space for their needs and in visualizing potential configurations or requirements related to the opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for a Firm Fixed Priced Janitorial Service contract for the USDA APHIS PPQ ALB facility in Amityville, NY.

• The contract includes a 12-month base period and four 1-year option periods.
• Services are to be performed twice weekly (Tuesday and Thursday) during business hours (7:30 am to 4:00 pm, excluding national holidays).
• The vendor is responsible for providing all labor, supplies, equipment, tools, and supervision.
• The service area is approximately 9,500 square feet.

Twice Weekly:

• Empty and clean wastepaper baskets and garbage pails.
• Dust and clean furniture, fixtures, equipment, and windowsills.
• Disinfect lavatories, sweep/vacuum, and mop floors, including cleaning toilet seats, basins, and bowls (6 lavatories).
• Wash and polish mirrors and shelves in lavatories.
• Refill toilet tissue, towel dispensers, and soap dispensers (supplies furnished by vendor).
• Vacuum rugs, sweep and wash all floors.
• Wipe down outside of refrigerators and microwave ovens.
• Wash kitchen sinks and tables.
• Remove office garbage to the exterior dumpster, separating recyclables as required.

Quarterly (October, March, June, September):

• Wash windows, inside and outside.

Yearly (July):

• Steam clean carpets and move furniture for drying.

• Location: USDA APHIS PPQ ALB, 275 Dixon Ave, Amityville, New York 11701.

• Contract duration includes a 12-month base period and four 1-year option periods.

• Vendor must furnish all necessary supplies.

• Services are to be performed during specified business hours.