Janitorial Services for Miami Plant Inspection Service

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the PIS Janitorial Requirement (Solicitation 12639526Q0032).

• Incumbent Contractor: McKenzie’s Cleaning Inc. held the previous contract.
• Previous Contract Value: The total award for the previous contract was $604,545.00.
• Staffing: The government expects three custodians for performance.
• Consumables: Janitorial consumables are expected to be unlimited.
• Site Visit: The site visit was scheduled for February 17, 2026, at 10:00 AM Eastern. No advance notice or registration was required to attend.
• Set-Aside: This solicitation is a total small business set-aside, meaning non-small businesses cannot be considered for award.
• Facility Square Footage: The facility is approximately 42,882 square feet.
• Cleaning Hours: Monday-Friday 3:00 p.m. – 8:00 p.m., Saturdays 8:00 a.m. - 12:00 p.m.
• Consumables Responsibility: The contractor will be responsible for supplying all paper products, trash liners, hand soaps, and sanitizers.
• Dock Area Cleaning: USDA prefers the use of a pressure washer (3500-4000 PSI) for the dock area/truck entrance.
• Exterior Glass Cleaning: Cleaning of exterior glass walls is required for the first floor and glass connected to door frames on the second floor.
• Terrazzo Floor Maintenance: Strip and wax is required for Terrazzo floors in Labs, Bathrooms, Hallways, offices, lunchrooms, and Entry ways on the 1st and 2nd floors.
• Chemicals: All chemicals must be EPA registered.
• IPP Onboarding: Flexibility will be given for IPP setup delays regarding the first invoice.

This Q&A document clarifies key aspects of the requirement, including incumbent details, contract value, staffing, facility specifics, and cleaning procedures. It also confirms the small business set-aside status. No changes to due dates or submission rules were indicated, but bidders should incorporate these clarifications into their proposals.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for Janitorial Services for the USDA, APHIS PPQ facility in Miami, FL. It is issued as a Request for Quotation (RFQ) and is set aside for small business concerns. This solicitation constitutes the only request for offers; no separate written solicitation will be issued.

• The contractor shall furnish all personnel, supervision, transportation, materials, equipment, and services to perform janitorial services as described in the Statement of Work (Attachment 2).

• Services include but are not limited to: salaries, fringe benefits, licenses, taxes, insurance, materials, supplies, equipment, startup costs, indirect costs, overhead, general and administrative expenses, profit, and training.

• Specific recommendations for terrazzo floor cleaning are provided in Attachment 3.

• Applicable wage rates for Dade County are provided in Attachment 4.

• Anticipated award is a firm-fixed-price contract.

• The contract will consist of one (1) one-year base period and four (4) one-year option periods.

• The total contract duration shall not exceed five (5) years and 6 months.

• The Government intends to make one award.

• Submission Deadline: Questions are due by February 19, 2026, 12:00 PM ET. Quotes are due by the date/time specified in the solicitation (SAM.gov).

• Submission Requirements:

  • Completed price schedule (Attachment 2).
  • Technical Proposal: Staffing Approach & Qualifications, Management Plan, Quality Assurance Plan.
  • Past Performance: At least two examples of similar janitorial work in the last five years, including contact information, duration, and square footage.
  • SAM.gov Registration is required.

• Evaluation Criteria: Award will be made to the offeror representing the best value to the Government, based on Technical, Past Performance, and Price.

• Site Visit: Scheduled for Tuesday, February 17, 2026, at 10:00 AM EST. Entry via Northwest 64th Avenue.

• This acquisition is set aside for small business concerns.

• All responsible sources may submit a quotation.

• The solicitation incorporates FAR and AGAR clauses and provisions by reference. Full text is available at www.acquisition.gov.

• Key attachments include: Attachment 1 - Solicitation Terms and Conditions, Attachment 2 - Pricing Schedule and Statement of Work, Attachment 3 - Terrazzo Floor Cleaning Recommendations, Attachment 4 - Wage Rates for Dade County.

• Offerors must be registered in SAM.gov. Failure to register within 7 days of solicitation close may result in award to the next successful offeror.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4543, Revision No. 33) for Florida County of Dade, issued under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work in this area.

• Lists numerous occupational codes and titles, ranging from administrative support to technical and maintenance roles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing." (Specific fringe benefit details are not listed in this excerpt but are referenced).
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), outlining contractor obligations and minimum wage requirements for covered contracts.
• Details vacation and holiday entitlements.
• Explains the process for requesting authorization of additional classifications and wage rates (Conformance Process) if a required job classification is not listed.

This wage determination is crucial for bidders to accurately estimate labor costs for any contract that requires services in Florida County of Dade and is subject to the Service Contract Act. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to be compliant. It directly impacts proposal pricing and labor cost calculations.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Guide to the Proper Maintenance of Terrazzo," provides detailed instructions and recommendations for maintaining terrazzo flooring. It is intended to help owners keep their terrazzo floors clean and long-lasting, thereby minimizing maintenance costs.

• Daily Maintenance: Sweeping with a treated brush and spot cleaning with neutral cleaner.
• Weekly Maintenance: Light mopping with neutral cleaner; heavier soiling requires scrubbing with a mechanical buffer and neutral cleaner, followed by rinsing and buffing.
• Semi-Annual Maintenance: Stripping old sealer/finish coats and resealing the floor.
• Sealer Recommendations: Use water-based acrylic sealers, classified as slip-resistant (minimum 0.5 rating by Underwriters Laboratories). Always consult a terrazzo contractor for sealer recommendations.
• "Do's and Don'ts": Specific guidance on acceptable and unacceptable cleaning agents and methods.
• New Terrazzo Floors: Information on the curing process, moisture dissipation, and the development of sheen over time.

This attachment is crucial for bidders who may be responsible for the maintenance of terrazzo floors as part of a contract. It outlines the expected maintenance procedures, approved cleaning agents, and the importance of slip resistance in sealers. Understanding these requirements will help bidders accurately estimate maintenance costs and ensure compliance with the government's standards for floor care.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Price Schedule and SOW Contract Janitorial Miami PPQ_Final.docx," contains both a price schedule and the Statement of Work (SOW) for janitorial services at the USDA, APHIS PPQ facility in Miami, FL. It outlines the required services, pricing structure, and contract terms.

Price Schedule:

• Requires contractors to provide pricing for janitorial services for a base period and four 12-month option periods.
• Includes line items for "Janitorial services in accordance with the statement of work."
• States that quotations must include a price for all items to be eligible for award.
• Notes that alternate pricing schedules will not be considered.
• Mentions that the Service Contract Act applies, and contractors may need to provide proof of appropriate employee wages.
• Requires contractors to notify the contracting officer of any wage determination increases within 30 days of receiving a new determination.

Statement of Work (SOW):

• Details the scope of janitorial services required for the 42,887 sq ft, two-story USDA, APHIS, PPQ facility.
• Specifies daily, weekly, three times per week, monthly, and bi-annual services, including trash removal, disinfection, floor cleaning (tile, vinyl, terrazzo, carpet), dusting, restroom cleaning, and specialized area cleaning (labs, inspection areas, loading dock, guard shed).
• Outlines government hours of operation and required cleaning times.
• Emphasizes the use of green cleaning products and compliance with environmental regulations.
• Details safety, security, and background investigation requirements for contractor personnel.
• Defines different types of services (Type I: Critical Areas, Type II: Public Areas, Type III: Administrative Areas, Type IV: Emergency).
• Specifies contractor liability, government roles (COR/TR), and quality assurance procedures.
• Requires contractor to furnish all necessary personnel, supervision, transportation, materials, equipment, and services.
• Mandates specific environmental preferences for paper products, plastic trash bags, industrial wipes, and cleaning fluids.
• Requires background investigations for all personnel working on the contract.

This document is crucial for bidders as it defines the full scope of work, performance expectations, and the pricing structure required for the janitorial services contract. Bidders must carefully review the detailed service requirements, understand the contract term (base plus four option years), and prepare a comprehensive price schedule that accounts for all specified tasks and compliance requirements, including green cleaning standards and background checks. The SOW details the specific cleaning tasks, frequencies, and standards that must be met for successful contract performance.