JANITORIAL SERVICES FOR OTTAWA NF ON 3 RANGER DISTRICTS KENTON, ONTONAGON AND WATERSMEET

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits that must be paid to various occupations performing services on federal contracts within specific geographic areas. This particular determination (2015-4871, Revision 31) applies to the Michigan counties of Alger, Baraga, Chippewa, Delta, Dickinson, Gogebic, Houghton, Iron, Keweenaw, Luce, Mackinac, Marquette, Menominee, Ontonagon, and Schoolcraft.

• Occupational Wage Rates: Lists specific minimum hourly wage rates for a wide range of occupations, from administrative support to technical and transportation roles.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week), Health & Welfare EO 13706 ($5.09/hour or $203.60/week), Vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years), and Holidays (11 paid holidays per year).
• Executive Order Notes: Includes information on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining their applicability and requirements.
• Footnotes: Provides specific guidance for certain occupations, such as computer employees (exemptions and conformance) and air traffic controllers/weather observers (night and Sunday pay).
• Hazardous Pay: Details differential pay rates for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Outlines requirements for providing and maintaining uniforms.
• Conformance Process: Explains the procedure for classifying and determining wage rates for occupations not listed in the determination using Standard Form 1444 (SF-1444).

This document is crucial for any bidder on a federal service contract in the specified Michigan counties. It dictates the minimum labor costs that must be factored into proposals. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. Failure to adhere to these wage determinations can lead to contract violations.

Form / Attachment / Pricing Sheet

This document provides architectural floor plans for the Watersmeet facility. It is intended to inform bidders about the physical layout and design of the building relevant to the opportunity.

• Detailed floor layouts for various levels of the facility.
• Room designations and dimensions.
• Placement of walls, doors, windows, and fixtures.
• Exterior site plan elements.
• Construction details and specifications.

Bidders should review these floor plans to understand the physical space requirements, potential construction or renovation needs, and any site-specific considerations that may impact their proposal. This information is crucial for accurately estimating costs, developing technical approaches, and assessing the scope of work for any construction or facility-related services.

Form / Attachment / Pricing Sheet

This document is a "Schedule of Items" for the "Watersmeet/Iron River Janitorial" project. It serves as a pricing sheet for potential bidders to fill out their proposed costs for janitorial services.

• Vendor Information: Fields for Vendor Name, SAMS/UEI Number, Date, Signature, Email, and Phone Number.
• Period of Performance: Details base year and four option years, each spanning from April 1st to March 31st of the following year.
• Itemized Services:
  • Item 0001/1001/2001/3001/4001: Janitorial services performed 2 days per week.
  • Item 0002/1002/2002/3002/4002: One annual cleaning.
• Pricing Structure: For each item, bidders must provide:
  • Pay Unit (e.g., 'week', 'each')
  • Number of units
  • Unit cost
  • Total cost
• Total Annual Cost: A field to sum the costs for each performance period.

Bidders must complete this schedule with their proposed pricing for janitorial services. This document is critical for submitting a responsive bid, as it outlines the specific services required and the format for cost proposals over the base year and option periods.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for the Watersmeet/Iron River Ranger District office in Watersmeet, Michigan.

• Regular cleaning of office and commons areas, including sweeping, mopping, vacuuming carpets, dusting surfaces (including electronics), emptying trash, cleaning tables and countertops, and wiping down doors and glass.

• Regular cleaning of bathrooms, including scrubbing and disinfecting fixtures, cleaning mirrors, replenishing supplies, and cleaning floors and baseboards.

• Cleaning of the heated warehouse, including removing garbage and recyclables, and wiping and sanitizing drinking fountains.

• Specific tasks include:

  • Weekly: Emptying paper shredder containers, wiping door handles, cleaning entry doors (inside and out).
  • Once a week: Cleaning baseboards in bathrooms, wiping and sanitizing drinking fountains outside public restrooms.
  • Once a year: Damp wiping all wastebaskets, cleaning large office windows (inside and out), and shampooing carpeting and upholstered chairs as needed.

• Contractor must abide by OSHA standards for work performed.

• Supplies must comply with a comprehensive and sustainable Green cleaning program (www.greenseal.org).

• Contractor must notify the Contracting Officer's Representative (COR) when supplies are running low or when specific tasks are completed.

• Location: Watersmeet/Iron River Ranger District office, Watersmeet, Michigan.

• Office Hours: Monday-Friday, 8:00 a.m. to 4:00 p.m. (CST).

• Work Schedule: Work should occur mid-week and on weekends, preferably in the early morning or after business hours.

• Contract Period: April 1, 2026, through March 31, 2027 (52 weeks).

• Contractor shall furnish all labor, supervision, and supplies, except for Government-furnished property.

• Government will supply paper towels, toilet paper, garbage bags, hand soap, sanitary napkin bags, and urinal deodorizers.

• Selected vendor will have personnel added to the Person Model database and will require unaccompanied access to the facility.

• Green cleaning products must be approved by the COR, with MSDS sheets submitted for review.

• Janitorial services performed twice a week (mid-week and weekend) for 52 weeks.

• Annual cleaning tasks including window washing, carpet shampooing, and wastebasket wiping.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services at the Kenton and Ontonagon Ranger Districts to maintain a safe and clean working environment.

• Provide janitorial services for the specified offices.
• Maintain the current cleaning schedule: weekly for Ontonagon and twice weekly for Kenton.

Not explicitly detailed in this document; refers to an attached "Contract Specs - Janitorial" document for specific requirements.

• Services to be performed at the Kenton and Ontonagon Ranger Districts.

• Duration and specific schedule details are not provided in this document but are implied to continue existing service levels.

• Government Furnished Items: The Government will supply trash bags, mops, mop buckets, brooms, dust pans, vacuum cleaners, paper towels for dispensers, soap for dispensers, toilet paper, kitchen paper towels, and toilet cleaning brushes.

• Contractor's Key Personnel: No specific requirements for contractor personnel are listed.

• Security Requirements: Knowledge of employee door entrance codes will be provided, along with updates.

• Data Rights: Not required.

• Section 508 - Electronic and Information Technology Standards: N/A

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for janitorial services for the Ontonagon Ranger District Office and the Kenton Ranger District Office.

• Ontonagon Ranger District Office & Common Area (Weekly):

  • Dusting all surfaces, including but not limited to file cabinets, shelves, desks, tabletops, heat registers, wall hangings, computers, keyboards, calculators, phones, copiers, and paper shredders.
  • Cleaning kitchen sink, coffee pot, rubber mat, surrounding area, and microwaves (inside and outside). Wiping inside of refrigerator as needed.
  • Cleaning public entrance: sweeping and mopping floors, vacuuming floor mats, cleaning glass, wiping door handles, and cleaning reception area counter.
  • Cleaning employee entrance: cleaning glass, wiping doors/door frames, sweeping and mopping floors, vacuuming floor mats, and wiping door handles.
  • Vacuuming carpeting.
  • Wiping down water fountains.
  • Emptying all wastebaskets and placing rubbish in provided dumpsters.
  • Monthly tasks: Sweeping and mopping under floor mats/carpets, dusting miniblinds, and cleaning mop/utility sink in the basement.

• Ontonagon Ranger District Bathrooms (Weekly):

  • Cleaning and disinfecting stools and urinals.
  • Wiping and cleaning sinks, faucets, and countertops.
  • Wiping and cleaning walls behind sinks and countertops.
  • Cleaning mirrors.
  • Filling toilet paper and paper towel dispensers.
  • Sweeping and mopping floors.

• Ontonagon Ranger District Once a Year:

  • Damp-wiping wastebaskets.
  • Cleaning office windows (inside and outside).
  • Shampooing carpets and upholstered chairs.

• Kenton Ranger District Office & Commons Area (Weekly, specific days to be agreed upon):

  • Dusting all surfaces, including computers, keyboards, calculators, phones, copiers, paper shredders, etc.
  • Cleaning kitchen sink, coffee pot, rubber mat, surrounding area, and microwaves (inside and outside). Wiping inside of refrigerator as needed.
  • Cleaning public entrance: sweeping and mopping floors, vacuuming floor mats, cleaning glass, wiping door handles, and cleaning reception area counter (Twice a week).
  • Cleaning employee entrance: cleaning glass, wiping doors/door frames, sweeping and mopping floors, vacuuming floor mats, and wiping door handles.
  • Vacuuming floor mats.
  • Wiping down water fountains and dispensers.
  • Emptying all wastebaskets and placing rubbish in provided dumpsters (Twice a week).
  • Monthly tasks: Sweeping and mopping under floor mats/carpets, dusting miniblinds, and cleaning mop/utility sink in closet.

• Kenton Ranger District Bathrooms (Weekly):

  • Cleaning and disinfecting stools and urinals.
  • Wiping and cleaning sinks, faucets, and countertops.
  • Wiping and cleaning walls behind sinks and countertops.
  • Cleaning mirrors.
  • Filling toilet paper and paper towel dispensers.
  • Sweeping and mopping floors.
  • Cleaning bathroom in Warehouse (garage).

• Kenton Ranger District Once a Year:

  • Damp-wiping wastebaskets.
  • Cleaning office windows (inside and outside).
  • Shampooing floor mats and upholstered chairs.
  • Wiping down walls in hallways, door frames, doors.
  • Washing down all walls in all bathrooms.
  • Cleaning/washing light fixture covers (spring/early summer).

• Locations: Ontonagon Ranger District, 1209 Rockland Rd, Ontonagon, MI 49953 and Kenton Ranger District, 4810 East M-28, Kenton, MI 49967.

• Supplies: All supplies are included in the contractor's price. Cleaning products must comply with a comprehensive and sustainable Green cleaning program. Choices of Green supplies and their MSDS sheets must be submitted to the COR for approval.

• Government Provided: The Forest Service will supply paper towels, toilet paper, garbage bags, hand soap, sanitary napkin bags, and urinal deodorizers.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for janitorial services on the Ottawa National Forest, covering the Watersmeet, Kenton, and Ontonagon Ranger Districts. The requirement is for 12 months of service with an option to renew for four additional years. Services include trash removal, vacuuming, restroom cleaning, office sanitation, and general upkeep to ensure a safe and clean environment for the public.

• Janitorial services for offices across three ranger districts.

• Services include trash removal, vacuuming, restroom cleaning, and sanitation.

• Detailed requirements are outlined in the Statements of Work (SOW) and Schedules of Items (SOI) for each district (Attachments B, C, D, E, F, G).

• Anticipated award type: Firm-fixed-price requirements contract.

• Period of Performance: One 12-month base period with four 1-year option periods, for a total potential duration of five years.

• This is a small business set-aside acquisition.

• Offers are due by March 13th, 2026, at 1500 CST via email to Debra.Derickson@usda.gov.

• Questions are due by March 5th, 2026, at 12:00 PM Eastern Time via email to Debra.Derickson@usda.gov.

• Award will be made to the offeror representing the best value to the Government, evaluated on a lowest price technically acceptable basis.

• Technical Acceptability and Past Performance will be evaluated.

• Pricing must be submitted for the base period and all option periods.

• This acquisition is set aside for small business concerns.

• Numerous attachments provide detailed terms, conditions, SOWs, specifications, and schedules (Attachments A-K).

• Applicable FAR and AGAR clauses are incorporated by reference and in full text. Key clauses include FAR 52.212-4, Service Contract Labor Standards (FAR 52.222-41), and AGAR 452.203-71 regarding DEI compliance.

• The minimum wage for Janitor (11150) is $16.88 per hour (monetary wage) plus fringe benefits.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a Schedule of Items for the Ontonagon Janitorial Services project. It is intended to be used for an Independent Government Estimate (IGE) and also serves as a template for contractors to provide their pricing.

• Project Title: Ontonagon Janitorial Services
• Workplan Acquisition Plan/Requisition No: 607788
• Period of Performance: Includes a Base Year (04/01/2026 – 03/31/2027) and four Option Years, with Option Year 4's dates listed incorrectly as the same as the Base Year.
• Items: Includes "office cleaning" (paid weekly) and "specialty cleaning" (paid yearly).
• Pricing: Columns for Unit Cost and Total Cost are provided, with initial values set to 0.
• Instructions: The "Instructions" sheet clarifies that this form is for an IGE, which must be independent of contractor quotes. It also explains the different tabs available for various contract types (Stand Alone IGE, IDIQ, Task Order).
• Contract Type: Award is anticipated to be a firm fixed price contract.

Bidders will use this document to understand the specific services required (office cleaning, specialty cleaning) and the estimated quantities and periods of performance. They will need to fill in their proposed Unit Costs and Total Costs for each item and period to submit their pricing proposal. The "Instructions" sheet provides guidance on the government's use of the IGE and the expected format for contractor pricing.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a Schedule of Items for a potential government contract. It includes instructions on how to complete Independent Government Estimates (IGEs) and provides templates for different contract types (Stand Alone, IDIQ, Task Order). The primary purpose for bidders is to understand the structure and expected format for pricing their offers, particularly for the "CONTRACT (WITH OPTION YRS)" sheet.

• Instructions for IGE: Details the requirements for government estimates, emphasizing they must be independent and not contractor quotes. It outlines the use of the IGE for determining procurement value and evaluating price reasonableness.
• Schedule of Items Templates: Provides a structured format for item numbers, descriptions, pay units, estimated quantities, unit costs, and total costs.
• Contract Types: Offers specific sheets for "CONTRACT (NO OPTIONS)" and "CONTRACT (WITH OPTION YRS)".
• Specific Opportunity Details (CONTRACT WITH OPTION YRS sheet):
  • Project Title: Kenton Janitorial Services
  • District/Forest/Station/Activity: Kenton Ranger District/Ottawa National Forest/janitorial
  • Period of Performance (Base Year): 03/31/2026 – 03/31/2027
  • Period of Performance (Option Years 1-4): 04/01/2027 – 03/31/2031
  • Items: Office cleaning (weekly), Specialty cleaning (yearly).
  • Award Anticipated: Firm fixed price contract.

This document is crucial for bidders to understand the specific services required (janitorial services), the structure for pricing, and the anticipated contract duration including option years. Bidders should use the provided format to prepare their cost proposals, ensuring they align with the government's expected structure and detail level. The "CONTRACT (WITH OPTION YRS)" sheet provides the most direct information for pricing this specific opportunity.

Form / Attachment / Pricing Sheet

This document provides square footage calculations for two administrative offices: Kenton RD Admin Office and Ontonagon RD Admin Office. This information is relevant for bidders to understand the physical space requirements associated with the opportunity.

Kenton RD Admin Office:

• Gross Square Feet (GSF) from Auto CAD (Exterior Measurements):
  • Ground / Lower Floor(s): 3,063 GSF
  • Upper Floor: 2,570 GSF
  • Grand Total: 5,633 GSF
• Note on Stairwell Area: The initial calculation includes the heated stairwell area twice. A revised calculation, subtracting 156 GSF, results in a Grand Total of 5,477 GSF.
• **SF from Actual Room Measurements (Wall-to-Wall):
  • Lower Floor: 2,560 SF
  • Upper Floor: 2,350 SF
  • Grand Total: 4,910 SF
• Stairway Interior Area:
  • Lower Floor calculation: 128 SF
  • Upper Floor calculation: 139 SF

Ontonagon RD Admin Office:

• Total Square Footage: 4,463 Sq Ft

This attachment provides specific square footage data for two locations. Bidders should review these figures to assess their understanding of the facility sizes involved in the opportunity, which may impact resource allocation, site visits, or proposal development.

Form / Attachment / Pricing Sheet

This document is an Experience Questionnaire required for potential bidders to complete. It is used by the government to assess a contractor's experience and capability to perform the work described in a solicitation.

• Contractor Information: Name, address, telephone number, UEI, and email.
• Business Type: Options for Company, Corporation, Co-partnership, Individual, or Non-profit Organization.
• Years of Experience: In the line of work and as a prime or sub-contractor.
• Past Projects: Details of projects completed within the last three years, including contract amount, type of project, date completed, and contact information for the project owner.
• Concurrent Contracts: Information on current contractual commitments.
• Performance History: Questions regarding failure to complete work or work completed by performance bond.
• Organization and Work Availability: Details on employee numbers and progress rates.
• Key Personnel Experience: Experience of principal individuals.
• Equipment: List of equipment planned for use, including maintenance plans.
• Quality Control and Safety: Description of inspection procedures, quality control, safety plan, and use of bio-based products.
• Certification: A statement certifying the completeness and correctness of the information provided.

Bidders must complete this questionnaire accurately and thoroughly. The information provided will be used by the government to evaluate the bidder's experience and capability to successfully perform the contract requirements. Failure to provide complete information may impact the evaluation of the proposal.