S--JANITORIAL SERVICES FOR ROCK CREEK PARK

Form / Attachment / Pricing Sheet

This document is a worksheet designed to assist prime contractors in calculating the Limitation on Subcontracting Percentage, specifically related to FAR Clause 52.219-14. It provides a method for calculating the subcontracting labor cost percentage.

• Calculation Method: The worksheet outlines a step-by-step process for calculating the subcontracting percentage. This involves:
  • Adding Direct Labor, Fringe Benefits, and G&A costs for both the prime contractor and subcontractor.
  • Calculating Labor G&A for both parties.
  • Summing these costs to determine total labor costs.
  • Using a formula: Subcontracting Labor Cost Percentage = (D) / ((C) + (D)).
• Input Fields: Spaces are provided for Prime Contractor and Subcontractor names, dates, and whether the subcontractor is similarly situated.
• Notes: Important considerations include the allowability of labor overhead (FAR 31.205-6(m)), the definition of G&A (General and Administrative Costs), and guidance on using subcontractor cost breakdowns versus the total subcontracting amount.

This worksheet is crucial for bidders to understand and demonstrate compliance with the Limitation on Subcontracting clause. It guides how to calculate and potentially report the percentage of work that will be performed by the prime contractor versus subcontractors. Bidders may need to complete or use this worksheet as part of their proposal submission to show how they will meet subcontracting requirements.

Amendment / Modification

This document is Amendment 0001 to Solicitation 140P1326Q0025. The purpose of this amendment is to:

• Add the "Limitations on Subcontracting Worksheet" to the RFQ document package.

• Update the "Terms and Conditions Checklist" for quote submittal to include the "Limitations on Subcontracting Worksheet" (highlighted in bold red text).

• Update the "Terms and Conditions List of Attachments" to reflect "Attachment 5. Limitation on Subcontracting Worksheet" (highlighted in bold red text).

• RFQ document package

• Terms and Conditions Checklist

• Terms and Conditions List of Attachments

• All other terms and conditions remain unchanged.

• The period of performance is stated as 06/06/2026 to 12/05/2031.

• The contact person is Brian Dankmeyer (brian_dankmeyer@ios.doi.gov).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive janitorial support services for multiple National Park Service (NPS) facilities within Rock Creek Park (ROCR), Washington, D.C. The contractor will ensure effective cleaning, recycling, and maintenance of NPS-owned buildings and associated park facilities.

• General Services: Includes management, supervision, labor, tools, equipment, materials, and supplies for janitorial services.

• Service Frequencies:

  • Daily: Restrooms, room cleaning, entrances/lobbies/corridors, waste removal, drinking fountains, defect reporting.
  • Weekly: Floor maintenance (mopping, buffing, vacuuming), dusting horizontal surfaces, stair cleaning, recycling container removal, kitchen/break area cleaning, bathroom/locker room/holding cell cleaning.
  • Monthly: Deep cleaning of rooms, deep cleaning of stairways.
  • Semi-annually: Deep cleaning of restrooms, rooms, halls, stairways, and labs.
  • Annually: Deep cleaning of windows and glass, window treatments, and blinds.
  • Special Jobs: Post-activity cleaning, restroom overflow cleanup, carpet spot cleaning.

• Locations: Services are park-wide, covering specific sites including US Park Police substations and stables, Nature Center, Klingle Mansion, picnic grove restrooms, Meridian Hill Park restrooms, Old Stone House, and others. Specific service days and hours are detailed for each location.

• Recycling Support: Collection of recyclable materials from offices, copying rooms, and kitchenettes.

• Contractor must meet "best industry" standards and practices.

• Quality control process required to ensure work conforms to contract requirements.

• Deficiencies noted by the COR must be corrected at no additional cost.

• Contractor must maintain an adequate pool of experienced and qualified employees.

• All communications must be in English.

• Background checks will be conducted by US Park Police for all personnel.

• Period: One base year with four (4) option years and a possible six (6) month extension.

• Place: Multiple park facilities within Rock Creek Park, Washington, D.C.

• Commencement: Expected 30 calendar days after award.

• Contractor Qualifications: Minimum five (5) years of janitorial experience, including recycling. Provide three (3) past performance references.

• Personnel: Employees must wear distinctive, clean, and neat uniforms bearing the contractor's name/logo. Professionalism and courteous behavior are required.

• Key Control: Contractor must implement procedures to prevent loss or misuse of issued keys.

• Materials: Contractor to furnish all necessary supplies, materials, and equipment. Eco-friendly, GREEN, and environmentally safe materials are required. Safety Data Sheets (SDS) must be submitted for approval.

• Environmental: Compliance with all federal and D.C. regulations for hazardous material use, storage, and disposal.

• Site Conditions: Contractor must prepare for weather changes, potential park closures, remoteness of some locations, and ensure site security against public intrusion. Wildlife protection is mandatory.

• Lost & Found: Items of value recovered must be turned in to the US Park Police.

• Field Verification: Contractor must verify all park assets and conditions affecting the work.

• Government Furnished: Electrical power and hot/cold water will be provided. Storage space may be provided upon request.

• Contractor Furnished: Supervision, personnel, equipment, tools, transportation, supplies, materials, incidentals, and cellular phones for supervisors.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Quality Assurance Surveillance Plan (QASP) for Janitorial Services at Rock Creek Park (ROCR), detailing the performance standards and acceptable quality levels (AQLs) the contractor must meet.

The QASP covers various janitorial tasks performed daily, weekly, monthly, semi-annually, and annually across multiple park facilities. Key areas include:

• Restroom cleaning
• Room cleaning
• Maintenance of secondary entrances, lobbies, and corridors
• Monitoring areas for defects
• Floor maintenance
• Dusting
• Stairway cleaning
• Emptying recycling containers
• Maintaining kitchen areas
• Cleaning and disinfecting toilets, showers, and holding cells
• Monthly and semi-annual servicing tasks
• Annual servicing tasks

Each service task has a defined Performance Standard and an Acceptable Quality Level (AQL) expressed as a percentage. The Government will inspect contractor performance using methods such as Direct Observation, Periodic Sampling, Customer Feedback, and Review of Required Reports. Failure to meet the AQL requires the contractor to reperform the service within a specified timeframe (24 hours for daily services, 48 hours for weekly, 1 week for monthly/semi-annual/annual) at no additional cost to the government. Payment will be delayed until the AQL is attained.

While specific dates are not provided in this excerpt, the services are for Rock Creek Park (ROCR) facilities.

• Deficiencies must be corrected within 24 hours of written notification.
• Payment is contingent upon meeting AQLs.

Other / Unclassified

This document is a U.S. Department of Labor Wage and Hour Division "Register of Wage Determinations Under the Service Contract Act." It lists various occupational codes and their corresponding minimum hourly wage rates and fringe benefits required for contracts covered by the Service Contract Act in the District of Columbia, Maryland, and Virginia.

This document is crucial for bidders on Service Contract Act-covered opportunities. It establishes the minimum wage and fringe benefit rates that must be paid to employees performing work under such contracts. Bidders must consult this document to accurately calculate labor costs and ensure compliance with federal regulations when preparing their proposals. It details specific rates for a wide range of occupations, including administrative, technical, health, and service roles, and outlines provisions for paid sick leave, vacation, holidays, hazardous pay differentials, and uniform allowances.

Form / Attachment / Pricing Sheet

This document is a bid schedule for Janitorial Services at Rock Creek Park. It outlines the pricing structure for various locations across different contract periods, including the base period, four option years, and a 6-month extension.

• Locations: A list of 15 specific locations requiring janitorial services, such as US Park Police substations, stables, nature centers, park headquarters, and comfort stations.
• Contract Periods: Details are provided for the Base Period, Option Year 1, Option Year 2, Option Year 3, Option Year 4, and a 6-Month Extension.
• Pricing Structure: For each location, the schedule includes fields for 'Annual Monthly Rate', 'Total Number of Months', and specific rates for 'April - October' and 'November - March'.
• Totals: Annual totals are calculated for each period, and a Grand Total is presented.
• Pricing Validity: A note indicates that pricing is valid for 60 days.

This bid schedule is critical for potential bidders as it details the specific locations, service durations, and the expected pricing structure for janitorial services. Bidders must use this document to formulate their pricing proposals, ensuring their rates align with the government's expectations for each service period and location. The '0.0' values across all sheets suggest that this may be a template or an initial draft, and bidders should pay close attention to any subsequent updates or clarifications regarding actual pricing requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (Request for Quote - RFQ) for Janitorial Services at Rock Creek Park (ROCR). The government anticipates awarding a firm fixed-price contract. This acquisition is a 100% total small business set-aside.

• The contractor shall furnish all labor, materials, and equipment necessary to provide Janitorial Services.

• Specific details regarding the scope of work, performance standards, and deliverables are found in the attached Performance Work Statement (PWS), Quality Assurance Surveillance Plan (QASP), and Department of Labor Wage Determinations.

• Services include janitorial services and recycling.

• Offerors must demonstrate a minimum of 5 years of prior experience in janitorial services.

• An equipment manifest must be provided.

• Contract Type: Firm Fixed-Price

• Period of Performance: Anticipated to be 06/06/2026 to 12/05/2031 (Base Year plus four Option Years and a 6-month extension). The period of performance may be updated based on the award date.

• NAICS Code: 561720

• Small Business Size Standard: $22.0

• Quotes are due by 5/21/2026 at 1200 HRS ED.

• Offers must be submitted via email to brian_dankmeyer@ios.doi.gov.

• Questions regarding the solicitation are accepted until 5/8/2026 at 1200 HRS ED.

• Award will be made to the responsible Offeror whose quote is most advantageous to the Government, based on price, technical capability, and past performance. Technical and past performance, when combined, are approximately equal to cost or price.

• A site visit is scheduled for 5/1/2026 at 0800 HRS ED at Rock Creek Park, Maintenance Yard, 5000 Glover Road, NW Washington, DC 20015. RSVP is required by 4/29/2026.

• This acquisition is a 100% total small business set-aside.

• Offerors must be registered in the System for Award Management (SAM) and have an active Unique Entity Identifier (UEI).

• The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

• Payment requests must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP).