Janitorial Services for the Green Mountain & Finger Lakes National Forests Supervisor’s Office

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a clean and sanitary environment for visitors and employees at the Green Mountain & Finger Lakes National Forests (GMFL) Supervisor's Office (SO) located at 4387 U.S. Route 4, Mendon, Vermont 05701.

• The contractor will deliver all necessary products and services to maintain a high standard of cleanliness and sanitation within the 2-story, approximately 11,500 square foot building interior (floor to six feet).

• Basic cleaning services are required twice weekly, supplemented by a deep cleaning every six months.

• Base Year begins upon contract award.

• Includes three (3) Option Years.

• Services to be performed twice weekly, with at least two days between services, and completed after 5:00 PM.

• The contractor is responsible for providing all labor, supervision, tools, equipment, cleaning supplies, disinfecting agents, and toiletries.

• Cleaning practices must not damage surfaces and must follow CDC cleaning/disinfecting guidelines.

• All cleaning and disinfecting practices must comply with current CDC guidelines.

Basic Cleaning Services (Twice Weekly):

• Visitor Areas, Office Surfaces, Conference Rooms: Clean and sanitize countertops, tables, and interior/exterior glass at entrances.
• Floor Maintenance: Sweep, dust mop, damp mop, wet mop, vacuum carpets, dry buff, spray buff, and move furniture as needed.
• Kitchens and Break Rooms: Clean and disinfect appliances, surfaces, sinks, cupboards, tables, and stainless steel.
• High-Touch Surfaces: Clean and disinfect switches, chairs, tables, counters, windows, door handles, knobs, and toilet levers using EPA-approved disinfectants or 70% alcohol solution.
• Trash and Recycling Removal: Empty receptacles, replace liners, deposit waste in exterior bins, and keep receptacles clean.
• Drinking Fountains and Faucets: Clean and disinfect.
• Stairs: Clean floors, railings, remove dirt and scuff marks.
• Entrances, Corridors, Lobbies, Conference Rooms: Remove cobwebs, debris, and dirt; clean glass.
• Bathrooms and Shower: Damp clean and disinfect all surfaces, toilet bowls, seats, stems, sinks; remove stains and odors; sweep and mop floors.
• Restroom Resupply: Replenish toilet paper, paper towels, soap, and feminine hygiene products; ensure dispensers are working.

Deep Cleaning Services (Twice Annually):

• Windows and Blinds: Clean interior/exterior glass, windowsills, casings, frames, jambs, and blinds.

• Floor Treatments: Apply sealant to grout, wax and buff tile/vinyl floors, shampoo carpets and rugs.

• Detailed Dusting and Cleaning: Clean surfaces, frames, baseboards, ducts, molding, fixtures, pictures, vents, ceiling lights, and office dividers.

• Grout Care: Clean grout with cleaner and apply sealant.

• Entrance Walk-Off Mats: Clean recessed mats and surrounding areas.

• Includes, but is not limited to: disinfectants, glass cleaner, floor cleaner, stainless steel cleaner, general purpose cleaner, brooms, mops, dusters, vacuums, rug cleaners, toilet paper, paper towels, soap, garbage bags/liners, and feminine hygiene products.

• Qualified personnel are required.

• A designated representative must be appointed.

• Representative contact information is required within 10 days of award.

• Contractor employees must not disturb personal belongings and must secure the building when leaving.

• Background investigations are required for all contractor personnel at the contractor's expense prior to the start of work. Personnel will be submitted into the U.S. government database.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) for janitorial services at the Green Mountain & Finger Lakes National Forests (GMFL) Supervisor's Office (SO) in Mendon, Vermont. The services are required year-round to maintain a clean and sanitary environment for visitors and employees.

• Janitorial maintenance services for the GMFL SO.

• Services are required throughout the year.

• Anticipated award type: Firm-fixed-price contract.

• Period of Performance:

  • Base Year: Date of award through 04/30/2027.
  • Option Year 1: GMFL Supervisors Office Janitorial Services.
  • Option Year 2: GMFL Supervisors Office Janitorial Services.
  • Option Year 3: GMFL Supervisors Office Janitorial Services.

• The contract may include an option to extend services for up to six months beyond the stated period of performance.

• Offerors must submit pricing for the base period and all option periods to be considered responsive.

• Quotations will be evaluated based on the lowest price technically acceptable (LPTA) criteria.

• Technical Acceptability will be rated as "acceptable" or "unacceptable" based on the offeror's ability to meet requirements and demonstrate understanding.

• Past Performance will be evaluated as "acceptable," "neutral," or "unacceptable."

• Offerors must provide detailed explanations of their ability to perform, any exceptions to the SOW, a list of similar projects completed in the last three years, and a list of key personnel.

• Offerors' prices must be held firm for 90 calendar days from the offer due date.

• Key Deadlines:

  • Offer Due Date: 04/22/2026, 1700 ET.
  • Questions Due: 04/15/2026, 5:00 PM EST.

• This acquisition is a Total Small Business Set-Aside.

• Applicable NAICS Code: 561720.

• Small business size standard: $22.0.

• The following documents are attached and provide further detail:

  • Attachment 1: Schedule of Items
  • Attachment 2: Statement of Work
  • Attachment 3: Map - Floorplan
  • Attachment 4: Service Contract Act WD 2015-4139
  • Attachment 5: Quality Assurance Surveillance Plan

• The solicitation incorporates FAR clauses and provisions by reference. Full text is available upon request or electronically.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items detailing the janitorial maintenance services required for the Green Mountain National Forest Supervisors Office. It outlines the tasks, estimated quantities, and provides spaces for bidders to enter their unit prices and calculate totals for each performance year.

• Period of Performance: Includes a Base Performance Year (May 1, 2026 - April 30, 2027) and three Option Years (May 1, 2027 - April 30, 2030).
• Tasks:
  • Basic twice-weekly cleaning services (52 weeks per year).
  • Deep cleaning service once every 6 months (2 services per year).
• Pricing: Bidders are expected to provide unit prices per week for basic cleaning and per service for deep cleaning.

This schedule is critical for bidders to understand the scope of services and to prepare their pricing proposals. Bidders must fill in the unit prices for each task for each performance year to determine their total bid. The structure indicates a potential multi-year contract with options.

Form / Attachment / Pricing Sheet

This document is a floor plan attachment, likely intended to provide visual context for the physical layout of a facility related to the opportunity. It details the arrangement of workstations, offices, conference rooms, and other functional areas.

• Depicts the layout of two floors, including workstations, offices, conference rooms, break rooms, restrooms, IT rooms, and storage areas.
• Provides counts for workstations on each floor: 44 full-size and 12 half-size on the second floor, and 5 full-size on the first floor, totaling 64 workstations.
• Indicates the presence of 3 offices.

This floor plan is crucial for bidders to understand the physical space requirements and potential site conditions. It can inform decisions regarding logistics, personnel placement, equipment needs, and overall feasibility of performing work at the specified location. Bidders should review this to assess any implications for their proposed approach or resource allocation.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4139, Revision No. 32) establishing minimum wage rates and fringe benefits for various occupations. It is applicable to contracts subject to the Service Contract Act within specific counties and towns in Vermont.

• Lists numerous occupational codes and titles (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, etc.).
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) and their applicability.
• Details general benefits applicable to all listed occupations, including Health & Welfare and Vacation/Holiday policies.
• Provides specific information regarding hazardous pay differentials and uniform allowances.
• Outlines the process for requesting additional classifications and wage rates (Conformance Process) using Standard Form 1444.

Bidders must use this wage determination to ensure that all employees working on the contract are paid at least the minimum wage rates and provided the required fringe benefits specified for their respective occupations. This directly impacts labor costs and proposal pricing. Failure to comply can result in violations of the Service Contract Act.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for the GMFL SO Janitorial Maintenance Services contract. It outlines the procedures and guidelines the USDA Forest Service will use to ensure the contractor meets the required performance standards and service levels specified in the Performance Work Statement (PWS).

• Objective: To describe systematic methods for measuring contractor performance, identifying required reports, and defining resources.
• Performance Standards & AQLs: Defines how performance will be measured against expected levels and acceptable quality levels (AQLs), which can be expressed as percentages or absolute numbers.
• Contractor & Government Responsibilities: Outlines the roles of the Contractor (implementing Quality Control Plan - QCP) and Government personnel (Contracting Officer - CO, Contracting Officer Representative - COR, Customers) in quality assurance.
• Surveillance Methods: Details the Government's tools for monitoring contractor performance, including inspections and analysis of results.
• Appendices: Includes example forms for Discrepancy Reports, Customer Feedback, Inspection Guides, Quality Assurance Monitoring, and Customer Complaint Investigations.

This QASP provides insight into how the government will monitor and evaluate the contractor's performance. Bidders can use this document to understand the government's expectations regarding quality, performance standards, and acceptable quality levels, which can inform their proposal development and operational planning to ensure compliance and successful contract execution.