JANITORIAL SERVICES FOR US COMMERCIAL SERVICE MADRID, SPAIN

Solicitation / RFP / RFQ

This solicitation is for janitorial services for the U.S. Embassy Commercial Service Office located at Paseo de la Castellana, 42, Madrid, Spain. The services are to be performed on the third floor, right side of the building.

• Standard Services: Daily cleaning includes emptying wastebaskets, dusting and cleaning furniture and equipment, cleaning kitchen areas, and waste collection.

• Periodic Cleaning: Includes twice-a-week carpet vacuuming, weekly cleaning of blinds and wastepaper baskets, every ten days cleaning of supply areas, monthly cleaning of doors, cabinets, and interior windows, and quarterly cleaning of carpet tiles and office partitions.

• As Required Cleaning: Spot cleaning of carpets and rugs.

• Personnel: Contractor employees must wear clean, neat uniforms, maintain discipline, and adhere to a strict standard of conduct, including prohibitions on intoxicants, narcotics, and criminal actions. Background checks will be conducted on all personnel, taking approximately fifteen (15) days.

• Materials & Equipment: Contractor must provide all necessary janitorial supplies and equipment.

• Government Furnished Property: Contractor has the option to reject or accept Government-furnished property/equipment.

• Contract Type: Firm-fixed-price purchase order.

• Period of Performance: One base year with four (4) one-year options. Performance begins after contract award and issuance of a Notice to Proceed.

• Estimated Value: Not explicitly stated, but pricing is detailed for Base Year and four Option Years, with VAT (21%) to be priced separately.

• Submission: Offerors must submit a completed solicitation, including Sections 1 and 5.

• Evaluation: Award will be made to the lowest-priced, acceptable, responsible offeror. The government reserves the right to reject unreasonably low or high proposals. Acceptability will be determined by assessing compliance with the RFQ's technical requirements, and responsibility will be analyzed based on FAR 9.1 criteria (financial resources, ability to comply with performance period, integrity, organization, experience, skills, permits, equipment, and eligibility).

• The acquisition is listed as UNRESTRICTED.

• Insurance: Contractor must provide legally required insurance, including General Liability ($100,000/$300,000) and Property Damage ($100,000/$300,000). Workers' compensation is required for U.S. citizens or direct hires.

• Laws and Regulations: Contractor must comply with all applicable local laws, codes, ordinances, and regulations.

• Transition Plan: Within ten (10) days of award, the contractor may be required to develop a transition plan.

• Deliverables: Include General Instructions, Schedules, List of Personnel, Evidence of Insurance, Licenses and Permits, and Transition Plan.

• Quality Assurance: A Quality Assurance and Surveillance Plan (QASP) is in place, with a performance standard of no more than one customer complaint per month.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for Janitorial services at the U.S. Commercial Service located at Paseo de la Castellana, 42, Madrid, Spain. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

• Janitorial services are required.

• Proposals must be in English.

• Incomplete proposals will not be accepted.

• The contract type and period of performance are not specified in this letter.

• A pre-quotation conference will be held on May 7, 2026, at 11:00 AM local time at the U.S. Commercial Service.

• Prospective offerors/quoters should contact María José Moyano (moyanomx@state.gov) by May 5, 2026, at 5:00 PM local time for additional information or to arrange entry to the building.

• Quotations are due by May 19, 2026. No quotations will be accepted after this time.

• Submissions must be made electronically to madridgsoprocurement@state.gov.

• Submissions must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format.

• File size must not exceed 30MB per email. If larger, submissions must be made in separate files attached to separate emails, each less than 30MB.

• Offerors must be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal.

• Failure to be registered in SAM at the time of proposal submission may result in the proposal being considered non-responsible.

1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration