JANITORIAL SERVICES FOR US COMMERCIAL SERVICE MADRID, SPAIN

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for janitorial services for the U.S. Embassy Commercial Service Office located at Paseo de la Castellana, 42, Madrid, Spain. The services are to be performed on the third floor right.

• Janitorial services including labor, materials, equipment, and insurance.

• Services encompass daily, twice-a-week, weekly, every ten days, monthly, quarterly, semi-annual, and as-required cleaning.

• Specific tasks include waste disposal, dusting, disinfection, floor cleaning, kitchen area cleaning, carpet vacuuming, window cleaning, and wall cleaning.

• Contractor must provide all necessary janitorial supplies and equipment.

• Contractor employees must adhere to a strict standard of conduct, including no intoxicants, narcotics, or disorderly conduct.

• Personnel security checks will be conducted, taking approximately fifteen (15) days.

• Contract Type: Firm Fixed Price Purchase Order.

• Period of Performance: One (1) base year with four (4) one-year options.

• Estimated Value: Not explicitly stated, but pricing is detailed for Base Year and four Option Years.

• Payment: Via Electronic Funds Transfer (EFT).

• Offer Due Date: May 19, 2026, at 17:00 local time.

• Proposals will be evaluated based on the lowest priced, acceptable, responsible offeror.

• Evaluation will consider price, technical information, and contractor responsibility (financial resources, ability to comply with performance period, integrity, organization, experience, skills, permits/licenses, equipment/facilities, and overall qualifications).

• The government reserves the right to reject unreasonably low or high proposals.

• This acquisition is unrestricted.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-3, and 52.212-4.

• Attachment A (not provided in this document) contains the detailed Description/Specifications/Work Statement.

• Government Furnished Property/Equipment is optional; if rejected, the contractor must provide all necessary items.

• Insurance requirements include General Liability and Workers' Compensation.

• Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for Janitorial services at the U.S. Commercial Service located at Paseo de la Castellana, 42, Madrid, Spain. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

• The solicitation requires janitorial services.

• Proposals must be in English.

• The contract type and period of performance are not explicitly stated in this letter, but it refers to Standard Form 1449 for details.

• A pre-quotation conference will be held on May 7, 2026, at 11:00 local time at the U.S. Commercial Service.

• Prospective offerors/quoters should contact María José Moyano (moyanomx@state.gov) by May 5, 2026, at 17:00 local time for information or to arrange entry to the building.

• Quotations are due by May 19, 2026. No quotations will be accepted after this time.

• Proposals must be submitted electronically to madridgsoprocurement@state.gov.

• Submissions must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format.

• File size must not exceed 30MB per email. Larger submissions must be sent in separate emails, each under 30MB.

• Incomplete proposals will not be accepted.

• Offerors must be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal. Failure to be registered may result in the proposal being considered non-responsible.

• To be considered, quotations must include:

  1. SF-1449
  2. Section I, Pricing
  3. Section 5 Representations and Certifications
  4. Additional information as required in Section 3
  5. Proof of SAM Registration