JANITORIAL SERVICES FOR US COMMERCIAL SERVICE MADRID, SPAIN

Amendment / Modification

• This amendment is issued to provide a Questions and Answers document (No. 1) and a revised Work Statement.

• The revised Work Statement document is attached, with changes highlighted in yellow.

• The Work Statement has been revised.

• The amendment does not extend the hour and date specified for receipt of offers.

• Offerors must acknowledge receipt of this amendment prior to the specified offer due date and time.

Amendment / Modification

This amendment to RFQ Number 19SP5026Q0015 provides the "Work Statement Amendment 1.docx" which details the janitorial services required for the U.S. Embassy in Madrid, Spain. The amendment clarifies the scope of work, duties, and responsibilities, and outlines specific cleaning requirements.

• Scope of Work: Defines the purpose as obtaining janitorial services for the U.S. Embassy at Paseo del a Castellana, 42, third floor, Madrid, Spain. The contract period is one year from award with four one-year options.
• General Instructions: Requires the contractor to prepare general instructions for the workforce, subject to COR approval within thirty days of award.
• Duties and Responsibilities: Emphasizes security requirements for certain areas and mandates that routine cleaning be scheduled for efficiency and minimal disruption.
• Types of Services: Details specific daily, twice-weekly, weekly, every ten days, monthly, quarterly, semi-annual, annual, and as-required cleaning tasks. This includes emptying waste, dusting, cleaning surfaces, washing dishes, vacuuming carpets, cleaning windows, and shampooing carpets.
• Locations for Janitorial Services: Specifies that services are to be delivered on regular Embassy working days at the Paseo de la Castellana, 42, 3rd floor right location (273 m2 total area, including 269m2 office space and 4m2 kitchen).

This amendment provides detailed specifications for the janitorial services. Bidders should review these requirements carefully to ensure their proposals accurately reflect the scope of work and associated costs. No changes to submission deadlines or evaluation factors are mentioned in this amendment.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 19SP5026Q0015 for Janitorial Services. It clarifies specific requirements and details changes being made via Amendment 001.

• Window Shade Cleaning: Window shades are included in the cleaning scope as per Section 1.3.8.1 of the work statement. This clarification is being incorporated via Amendment 001.
• Carpet Shampooing Frequency: The requirement for carpet shampooing has been amended to semiannually (instead of quarterly). This change is reflected in Section 1.3.7.2 of the solicitation via Amendment 001.
• Carpet Shampooing Method: Carpet shampooing is currently performed using a machine.

This Q&A document, along with Amendment 001, modifies specific requirements related to window shade cleaning and carpet shampooing frequency. Bidders should review Amendment 001 for the official changes to the solicitation.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for janitorial services for the U.S. Embassy Commercial Service Office located at Paseo de la Castellana, 42, Madrid, Spain. The services are to be performed on the third floor right.

• Janitorial services including labor, materials, equipment, and insurance.

• Services encompass daily, twice-a-week, weekly, every ten days, monthly, quarterly, semi-annual, and as-required cleaning.

• Specific tasks include waste disposal, dusting, disinfection, floor cleaning, kitchen area cleaning, carpet vacuuming, window cleaning, and wall cleaning.

• Contractor must provide all necessary janitorial supplies and equipment.

• Contractor employees must adhere to a strict standard of conduct, including no intoxicants, narcotics, or disorderly conduct.

• Personnel security checks will be conducted, taking approximately fifteen (15) days.

• Contract Type: Firm Fixed Price Purchase Order.

• Period of Performance: One (1) base year with four (4) one-year options.

• Estimated Value: Not explicitly stated, but pricing is detailed for Base Year and four Option Years.

• Payment: Via Electronic Funds Transfer (EFT).

• Offer Due Date: May 19, 2026, at 17:00 local time.

• Proposals will be evaluated based on the lowest priced, acceptable, responsible offeror.

• Evaluation will consider price, technical information, and contractor responsibility (financial resources, ability to comply with performance period, integrity, organization, experience, skills, permits/licenses, equipment/facilities, and overall qualifications).

• The government reserves the right to reject unreasonably low or high proposals.

• This acquisition is unrestricted.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-3, and 52.212-4.

• Attachment A (not provided in this document) contains the detailed Description/Specifications/Work Statement.

• Government Furnished Property/Equipment is optional; if rejected, the contractor must provide all necessary items.

• Insurance requirements include General Liability and Workers' Compensation.

• Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for Janitorial services at the U.S. Commercial Service located at Paseo de la Castellana, 42, Madrid, Spain. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

• The solicitation requires janitorial services.

• Proposals must be in English.

• The contract type and period of performance are not explicitly stated in this letter, but it refers to Standard Form 1449 for details.

• A pre-quotation conference will be held on May 7, 2026, at 11:00 local time at the U.S. Commercial Service.

• Prospective offerors/quoters should contact María José Moyano (moyanomx@state.gov) by May 5, 2026, at 17:00 local time for information or to arrange entry to the building.

• Quotations are due by May 19, 2026. No quotations will be accepted after this time.

• Proposals must be submitted electronically to madridgsoprocurement@state.gov.

• Submissions must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format.

• File size must not exceed 30MB per email. Larger submissions must be sent in separate emails, each under 30MB.

• Incomplete proposals will not be accepted.

• Offerors must be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal. Failure to be registered may result in the proposal being considered non-responsible.

• To be considered, quotations must include:

  1. SF-1449
  2. Section I, Pricing
  3. Section 5 Representations and Certifications
  4. Additional information as required in Section 3
  5. Proof of SAM Registration