Janitorial Services, Hamilton, Bermuda

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for cleaning services. It is not an order and does not commit the Government to pay any costs incurred in preparing a quotation.

• The vendor shall provide cleaning services on a monthly rate basis.

• Services are to be performed 5 days per week (Monday to Friday).

• The schedule includes a Base Year and four Option Years.

• Each monthly rate must include insurance, necessary materials, and all items stated within the Statement of Work.

• The RFQ is for a Base Year plus four Option Years.

• Delivery is required by 09/01/2026.

• Quotations must be furnished to the issuing office (US Embassy, London) on or before the close of business on 06/30/2026.

• The destination for services is the US Consulate General, Hamilton, Bermuda.

• The document references an attached Statement of Work and FAR Clauses, which must be adhered to.

• Additional provisions and representations may or may not be attached.

• This RFQ is not a small business set-aside.

• Vendors unable to quote should indicate so on the form and return it.

• Any representations and/or certifications attached to the RFQ must be completed by the quoter.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for janitorial services for the U.S. Government at the American Consulate General in Hamilton, Bermuda.

• Provide janitorial services in all designated spaces, including but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, and stairways.

• Furnish all necessary managerial, administrative, and direct labor personnel.

• Perform daily cleaning requirements including sweeping, damp mopping, vacuuming, dusting, and cleaning of all surfaces and furniture.

• Thoroughly clean restrooms, including refilling paper towels and toilet paper.

• Empty wastepaper baskets and remove trash to a designated area.

• Clean windows, glass, and frames.

• The contract will be for a base year from the date of award, with two option years exercisable at the U.S. Government's discretion.

• Services are to be delivered on regular Consulate working days (Monday-Friday, excluding local and U.S. Bank Holidays) between 8:00 AM and 4:00 PM.

• Locations include Building 1 (1st and 2nd Floors), Building 2 (Guard Booth), and Building 3 (Annex).

• Contractor must designate a representative and backup who can pass a security check and communicate effectively in English.

• Contractor shall maintain schedules in consultation with the Contracting Officer's Representative (COR) to minimize impact on operations.

• Contractor is responsible for quality control and will conduct regular, surprise inspection visits coordinated with the COR.

Other / Unclassified

This document provides an explanation of the Defense Base Act (DBA) insurance. DBA insurance is a form of workers' compensation coverage for civilian contractors working overseas under U.S. government contracts. It covers medical treatment and compensation for injuries or death sustained by employees performing work outside the United States.

DBA insurance is required for all employees working for the U.S. government or its contractors outside the U.S., irrespective of their nationality. This includes U.S. citizens, "host country nationals" (local hires), and "third-country foreign nationals." Contractors are responsible for ensuring their covered employees have adequate DBA insurance. This information is relevant to bidders who may be required to secure DBA insurance as part of their contract obligations for overseas work.

Other / Unclassified

This document lists Federal Acquisition Regulation (FAR) clauses and Department of State Acquisition Regulation (DOSAR) clauses that are incorporated by reference into purchase orders and blanket purchase agreements (BPAs) awarded by Overseas Contracting Activities. It also provides the full text for the "Cybersecurity Supply Chain Risk Management Requirements" clause and the "Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment" provision.

This document is crucial for understanding the regulatory and contractual requirements that will apply to any awarded contract or BPA. Bidders should review the listed clauses to ensure they can comply with all applicable federal regulations and specific agency requirements, particularly those related to cybersecurity, telecommunications, and general business practices. The inclusion of full-text clauses highlights areas of significant importance for compliance and proposal development.