Janitorial Services, Hilo International Airport

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding a solicitation, clarifying requirements and submission procedures.

• Requirement Type: This is a new requirement, not a follow-on.
• Staffing & Labor Hours: The Government will not dictate specific FTE or labor hour requirements; vendors must propose these based on their industry experience and the SOW.
• Quotation Format: Offerors must return a completed SF 1449 and may include an additional quote sheet.
• Incumbent Information: There is no incumbent contractor for this requirement.
• Scope Change: This is a new contract with no previous award, indicating no scope change from a prior contract.
• Transition Period: No "phase-in" period is required; full performance begins on the Period of Performance (PoP) start date.
• Weekly Service Frequency: "Weekly" means once per week.
• Insurance/Bonding: No specific insurance limits or bonding requirements are applicable.
• On-Site Presence: Continuous on-site presence is not required; vendor personnel only need to be on-site long enough to accomplish SOW tasks during Monday-Friday, 9:00 a.m. - 5:00 p.m. window.
• Badges & Access: Vendor personnel require an AOA badge for site access, obtainable via the provided link.

These clarifications refine understanding of staffing, submission formats, and on-site requirements, which may influence proposal preparation and resource allocation. No changes to due dates or evaluation factors are indicated.

Other / Unclassified

This document is an Airport Notice from the State of Hawaii, Department of Transportation, Hilo International Airport, dated June 19, 2020. It announces operational changes for the Pass and ID Office, effective July 1, 2020, due to the ongoing pandemic.

This notice is relevant to potential bidders by informing them of changes to the Pass and ID Office operations. Key changes include:

• Appointment Only: Effective July 1, 2020, all new badges, renewals, fingerprints, badge pickups, and training will require an appointment.
• Application Format: Badge applications are now form-fillable and must be typewritten. Handwritten applications will be rejected.
• Badge Expiration: Badges will now expire one year from the date of issuance or concurrently with the expiration of associated certificates, licenses, or work authorizations, whichever comes first.
• COVID-19 Precautions: Employees are reminded to follow CDC recommendations, including wearing face coverings, sanitizing hands, and not attending appointments if sick or exposed to COVID-19.

The notice also provides the operating hours of the Hilo Airport Pass and ID Office (Monday-Friday, 7:30 am - 3:30 pm HST), contact phone number, and email address for inquiries.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) for Janitorial Services at the Hilo International Airport. The acquisition is set-aside for small business concerns.

• The document references "Attachment 2 – SOW" for a list of all requirements.

• The document references "Attachment 1 - Solicitation Terms and Conditions" for applicable clauses, instructions, and evaluation criteria.

• The document references "Attachment 3 – Wage Determination".

• Anticipated contract type: Firm-fixed price requirements contract.

• Period of Performance: One (1) one-year base period and four (4) one-year option periods, not to exceed five (5) years total.

• The Government intends to make one award.

• Offers will be evaluated based on the lowest price technically acceptable criteria.

• Technical Acceptability will be rated as "acceptable" or "unacceptable" based on the offeror's ability to meet requirements and demonstrate understanding.

• Past Performance will be evaluated using an "Acceptable," "Neutral," or "Unacceptable" rating.

• Offerors must submit pricing for all items to be considered responsive.

• Quotes will be evaluated in accordance with FAR 12.203.

• The offeror agrees to hold prices firm for 90 calendar days from the date specified for receipt of offers.

• Questions are due no later than February 11, 2029, at 09:00 AM Eastern Time, via email to Cody.Grey@usda.gov.

• This acquisition is set-aside for small business concerns.

• The North American Industry Classification Standard (NAICS) Code is 561720.

• The small business size standard is $22 million.

• Offerors, or the product or service, are not required to meet a qualification requirement to be eligible for award.

• The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

• The Service Contract Labor Standards could apply. The place of performance is currently unknown, but wage determinations are provided for one possible location. Offerors must request additional wage determinations no later than two days before solicitation close.

• The document incorporates numerous FAR clauses by reference, including those related to commercial products and services, whistleblower rights, combating trafficking in persons, personal identity verification, system for award management, notice of total small business aside, convict labor, child labor, equal opportunity, employment eligibility verification, ozone-depleting substances, buy American, and payment by electronic funds transfer.

Solicitation / RFP / RFQ

This document is a solicitation for Janitorial Services. The government is procuring these services to maintain facilities.

• The primary service required is Janitorial Services, identified by Product/Service Code S201.

• The scope includes Housekeeping, Custodial, and Janitorial tasks.

• Services are to be performed in accordance with an attached Statement of Work (SOW).

• The solicitation outlines a base year and four option years for the contract.

• Base Year Period of Performance: 02/27/2026 to 02/26/2027.

• Option Year 1 Period of Performance: 02/27/2027 to 02/26/2028.

• Option Year 2 Period of Performance: 02/27/2028 to 02/26/2029.

• Option Year 3 Period of Performance: 02/27/2029 to 02/26/2030.

• Option Year 4 Period of Performance: 02/27/2030 to 02/26/2031.

• Offer Due Date: 02/13/2026 at 0900 ET.

• The solicitation incorporates by reference FAR clauses 52.212-1, 52.212-3, and 52.212-4, and 52.212-5.

• The acquisition is listed as "UNRESTRICTED" with no specific set-aside indicated.

• The North American Industry Classification Standard (NAICS) code is 561720 with a size standard of $22 million.

• The solicitation number is 12639526Q0041.

• The issuing office is USDA APHIS in Minneapolis, MN.

• Delivery is FOB Destination.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5691, Revision No. 26) for the State of Hawaii, specifically for the counties of Hawaii and Kauai. It lists the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act. This document is crucial for contractors to understand the labor costs associated with performing services on federal contracts in the specified region.

• Occupational Listings: The document provides a comprehensive list of job titles and corresponding minimum hourly wage rates.
• Fringe Benefits: It indicates that fringe benefits are required and follow the occupational listing. Specific health and welfare benefit rates are detailed, including provisions for Hawaii's prepaid Health Care Act and Executive Orders 13706 and 13658.
• Special Provisions: Includes notes on paid sick leave (EO 13706), minimum wage rates (EO 13658), vacation, and holidays.
• Conformance Process: Outlines the process for requesting additional classifications and wage rates if an occupation is not listed.

Bidders must use this wage determination to accurately calculate labor costs when preparing their proposals. Failure to comply with these minimum wage and benefit requirements can lead to non-compliance and potential disqualification. It ensures that employees performing contract work are paid at least the specified minimum rates and receive the mandated benefits.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for janitorial services for the USDA APHIS-PPQ areas located within the Hilo International Airport.

• The contractor shall provide comprehensive janitorial services including management, supervision, personnel, labor, tools, and equipment.

• Services include trash collection, floor sweeping/vacuuming/wet-mopping, window cleaning (interior/exterior), blind dusting, and cleaning of various surfaces like sliding doors, acrylic panels, stanchions, and x-ray units.

• Specific areas to be cleaned include the Airport Office, Lobby 1 & 2, and Gates 3 & 5.

• Floor care is limited to sweeping, vacuuming, and wet mopping.

• The contract base period is one year, with four (4) one-year options to renew, for a potential total of five years.

• Services are to be performed at the USDA APHIS, PPQ facility located at Hilo International Airport, 2450 Kekuanaoa Street, Hilo, HI 96720.

• Weekly cleaning services are generally performed Monday - Friday, between 9:00 a.m. and 5:00 p.m., while USDA staff are present. Schedule may change with mission requirements.

• Services must meet all standards of cleanliness reflecting good housekeeping, as determined by the on-site USDA representative.

• A written quality assurance plan must be submitted prior to starting work.

• Contractor must maintain an adequate inspection system and provide inspection records.

• A monthly sign-in sheet documenting services performed must be uploaded with the monthly invoice.

• Contractor must provide all necessary cleaning supplies and equipment, except for hand waste basket liners provided by the Government. No on-site storage is permitted.

• Contractor employees must comply with facility security policies, including keeping exterior doors closed and not allowing unauthorized persons access.

• Employees must remove personal items from desks for cleaning; items not removed will not be cleaned.

• Contractor employees must not disturb Government property or equipment.

• All personnel require appropriate identification, including AOA clearance and badges, and must adhere to PIV policies.

• Contractor must comply with bio-preferred purchasing requirements and environmental standards for cleaning and paper products.

• No travel is anticipated.