Janitorial Services in Beeville, TX - 100% 8(a) Set Aside

Amendment / Modification

This amendment (0001) incorporates the Government's responses to a Request for Information (RFI) concerning Janitorial Services in Beeville, TX.

• The RFI responses are attached and provide clarifications on various aspects of the janitorial services required.

• Bidders are encouraged to review the attached RFI responses, which may impact their understanding of the requirements and their proposal preparation. The document does not explicitly state changes to proposal deadlines or evaluation factors, but the RFI responses themselves may contain information that influences these aspects.

Form / Attachment / Pricing Sheet

This document provides the bid schedule and detailed breakdown of services for Janitorial Cleaning Services at the Armed Forces Recruiting Center in Beeville, TX. It outlines the pricing structure for base and option periods.

• Base Period of Performance: Date of award and 12 months following.
• Option Periods: Four additional 12-month periods.
• Services: Includes Base Services (Floor Maintenance, Trash Removal, Drinking Fountains, Spot Cleaning Windows, Restroom Services), Periodic Services (Ceramic/Carpet Tile Floor Cleaning, Dusting, High Dusting, Light Fixture Cleaning, Exterior/Interior Glass Surfaces, HVAC Return/Diffuser/Grille Cleaning, Toilet/Urinal De-Scaling), and Other Services (Re-Lamping, HVAC Filter Changes, Pest Control, Contract Manpower Reporting).
• Pricing: Details line items for each service category with quantity, unit, unit price, and amount. All unit prices and amounts are listed as 0.0 in the provided data.

This document is crucial for bidders to understand the scope of work, the frequency of services (e.g., weekly, monthly, each), and the structure for pricing the janitorial services. Bidders must use this to formulate their pricing proposals. Note that all listed prices are currently $0.0.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal janitorial services for one (1) recruitment office located in Beeville, Texas.

• Provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform janitorial services.

• Services to be performed on a two-day per week schedule, unless circumstances warrant more frequent cleaning.

• Janitorial Service Checklist to be posted and completed weekly.

• Contractor to provide a written Quality Control Plan (QCP) within 30 days of contract award.

• Contractor to maintain adequate records of inspections and deficiencies.

• Contractor to use process control procedures and quality data analysis techniques.

• Corrective actions must address deficiencies and prevent recurrence.

• Performance will be evaluated in accordance with the Quality Assurance Surveillance Plan (QASP).

• Specific performance standards are detailed in Technical Exhibit A (Performance Requirements Summary).

• Acceptable Quality Levels include limits on validated customer complaints per month for various tasks.

• Place of Performance: 404 FM 351 East, Suite 408, Beeville, Texas 78102.

• Services to be performed during Government facility office hours (8:00 a.m. to 4:00 p.m., Monday through Friday), except U.S. Holidays, unless otherwise directed.

• Carpet cleaning may be permitted at later times/days.

• Contractor shall not be provided keys to Government leased facilities.

• Military Service Representative (MSR) shall be present and visible during cleaning.

• Contractor personnel must have a Photo ID issued by the Department of Homeland Security or similar agency.

• Background checks are required for all contract personnel.

• Contractor personnel must adhere to facility security policies and restrictions.

• Contractor shall comply with applicable safety requirements (EM 385-1-1).

• Contractor shall use Personal Protection Equipment (PPE) and maintain social distancing.

• Contractor shall meet EPA recycled content requirements and USDA BioPreferred Program requirements.

• Contractor shall provide a Contract Manager and an alternate.

• Contractor shall provide basic janitorial services including floor maintenance, vacuuming, sweeping, mopping, trash removal, drinking fountain cleaning, restroom services, periodic cleaning (carpet shampooing, dusting, high dusting, light fixture cleaning, window cleaning, HVAC return/diffuser cleaning, de-scaling toilet bowls), re-lamping, HVAC filter replacement, and pest control.

• Deliverables include a Quality Control Plan, Background Check documentation, Security Training Certificates, Work Schedule, and Certification of Service.

• Real Estate POC: Jeff Veselka, jeffery.d.veselka@usace.army.mil, (817) 886-6596.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) seeks to award a Firm-Fixed Price contract for Janitorial Services at the Recruitment Office in Beeville, Texas. The award will be made to the Lowest Priced Offeror that meets all requirements and is determined to be responsible. The government intends to award without negotiations but reserves the right to negotiate.

• Janitorial Services for the Recruitment Office in Beeville, Texas.

• Offerors must complete all FAR and DFARS provisions related to Representations and Certifications. These can be completed online via SAM.gov.

• Standard Form (SF) 1449 must be filled out and signed.

• Customary commercial practices for warranty requirements are applicable.

• Contract Type: Firm-Fixed Price (FFP).

• Procurement Type: Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Products and Commercial Services.

• Submission: Quotes must be submitted ELECTRONICALLY via email. Hand-carried, USPS/UPS/FedEx, or facsimile submissions are not authorized.

• Required Documents: A signed SF 1449, complete Bid Schedule Beeville attachment, and a completed company information sheet (including planned self-performance percentage).

• Evaluation: Award will be made to the Lowest Priced Offeror meeting requirements and deemed responsible. The government reserves the right to negotiate.

• Deadline: Quotes must be received by the date and time indicated in the RFQ. Late submissions will be considered "late" per FAR 15.208.

• This procurement is 100% set-aside for 8(a) firms.

• NAICS Code: 561720 Janitorial Services, with a small business size standard of $22 million in average annual receipts.

• FAR clause 52.219-14 Limitations on Subcontracting applies.

• Site Visit: Prospective contractors are strongly encouraged to visit the project site. Contact SSgt Austin McDaniel at 361-563-8054 to schedule.

• Questions: Submit questions in writing no later than five calendar days after the solicitation posting date to Demetrius Brooks (Demetrius.d.brooks@usace.army.mil) and Christopher Preston II (Christopher.r.preston@usace.army.mil). Include the solicitation number (W9126G26QA083) in the subject line. Answers will be posted as an update to the solicitation.

• Offerors are required to be registered in the System for Award Management (SAM.gov) at the time of submission through final payment. New SAM accounts may take up to two months to process. Ensure your SAM account indicates eligibility for "All Awards".

Form / Attachment / Pricing Sheet

This document appears to be a bid schedule detailing pricing for janitorial services at the Armed Forces Recruiting Center in Beeville, TX. It outlines the services to be provided across a base period and four option periods.

• Services: Includes base services (floor maintenance, trash removal, restroom services, etc.) and periodic services (ceramic/carpet tile cleaning, dusting, HVAC maintenance, pest control, re-lamping).
• Period of Performance: Covers a base period (date of award + 12 months) and four subsequent 12-month option periods.
• Pricing Structure: Lists items with descriptions, quantities, units, unit prices, and amounts for each period. Note: All unit prices and amounts are listed as 0.0 in the provided text.
• Units: Clarifies that 'EACH' refers to 'Per Year' for certain services.

This document is crucial for potential bidders as it details the specific janitorial services required, the frequency of those services, and the contract's potential duration. Bidders will use this information to formulate their pricing proposals. The zero values for all line items suggest that this may be a template or a preliminary schedule, and actual pricing will need to be filled in by the bidder.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the State of Texas, specifically for the counties of Bee, Calhoun, Jim Wells, Kleberg, Live Oak, and Refugio. It provides the minimum wage rates and fringe benefits required for various occupations employed under service contracts in this area.

• Lists occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing requirements for paid sick leave and minimum hourly wages for federal contractors.
• Outlines general benefits applicable to all listed occupations, including Health & Welfare.
• Provides details on Vacation and Holiday policies.
• Explains the process for requesting additional classifications and wage rates (Conformance Process) if an occupation is not listed.

This document is crucial for bidders to understand the labor costs associated with performing services in the specified Texas counties. It establishes the minimum wages and benefits that must be paid to employees working on a federal contract, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages meet or exceed these requirements.