Janitorial Services on the Big Cedar Work Center

Questions & Answers / Clarifications

This document provides responses to questions submitted by potential bidders regarding Solicitation 12444026Q0086 for Janitorial Services for Big Cedar Rd.

• Facility Square Footage: Approximately 1,900 square feet per facility.
• Current Contractor/Cost: This is a new requirement being solicited for services; information on current contractors or costs is not provided.
• Current Contract Amount/Agency Budget: Information regarding the current contract amount or agency budget is protected by FAR 3.104 Procurement Integrity and will be publicized post-award.
• Frequency of Services: Refer to SAM.gov solicitation materials.
• Number of Custodians: Refer to SAM.gov solicitation materials.
• Cleaning Time Frame: Refer to SAM.gov solicitation materials.
• Mandatory Walkthrough: No mandatory walkthrough is scheduled.
• DVBE Set Aside: Refer to SAM.gov solicitation for details on set-aside status.

Bidders should consult the referenced SAM.gov solicitation materials for detailed information on service frequency, number of custodians, cleaning time frames, and set-aside status. Key financial and contractor information is withheld until post-award.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 12444026Q0086 for Janitorial Services for Big Cedar Rd.

• Facility Square Footage: The facility square footage is approximately 1,900 square feet.
• Current/Former Contractor & Cost: This is a new requirement being solicited for services; information on current or former contractors and yearly costs is not applicable.

This Q&A clarifies the size of the facility, which is a key detail for bidders preparing their proposals. It also confirms that this is a new requirement, meaning historical contract data is not relevant.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Janitorial Services for the Big Cedar Work Center. The government is procuring janitorial services for the period of performance from June 1, 2026, to May 31, 2027.

• The primary service required is Janitorial Services for the Big Cedar Work Center.

• Specific details regarding the scope of work, performance standards, and delivery information are provided in Attachment 01 – SOW with SOI.

• Order-Level Materials (OLMs) must be clearly identified in quotations, including item description, quantity, unit of measure, unit price, extended price, vendor/source, and price support.

• OLMs must not be embedded in labor rates or other CLINs.

• Anticipated Award Type: Firm-Fixed-Price Contract with 1 Base Year & 4 Option Years.

• The contract will be administered by USDA-FS CSA EAST 2.

• Offer Due Date: May 28, 2026, at 0900 ET.

• Award Method: Lowest Priced, Technically Acceptable.

• Quotations will be evaluated based on the criteria of Lowest Priced, Technically Acceptable.

• Relevant FAR Solicitation Provisions include: FAR 52.212-1 (Instructions to Offerors) and FAR 52.217-5 (Evaluation of Options).

• The North American Industry Classification Standard (NAICS) code is 561720 with a size standard of $22.

• The solicitation does not specify a set-aside.

• Technical data and supporting documentation are available via attachments, including SOW, Past Performance Questionnaire, and Wage Determination (WD).

• Vendors must be sam.gov approved and invoice via https://www.ipp.for.fiscal.treasury.gov/.

• Key clauses include AGAR 452.203-71 (Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance), AGAR 452.204-70 (Modification for Contract Closeout), and AGAR 452.204-71 (Personal Identity Verification of Contractor Employees).

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for janitorial services at the USDA Forest Service Big Cedar Work Center, located on the Ouachita National Forest, Choctaw Ranger District, Oklahoma.

• Provide janitorial services for the office building at the Big Cedar Work Center.

• Services include cleaning of restrooms, cubicle units, and general office space with concrete flooring.

• Cleaning activities are to be performed once weekly, outside of regular business hours (Monday - Friday, 8:00 a.m. - 4:30 p.m.).

• Specific tasks include sweeping and mopping floors, dusting surfaces (desks, tables, cabinets, files, furniture, window sills, countertops), cleaning and disinfecting restrooms (walls, toilets, sinks, mirrors), cleaning kitchen and bathroom countertops, emptying trash receptacles, and vacuuming baseboards and hard-to-reach areas.

• Contractor must ensure that no papers on desks or furniture are disturbed.

• Services will be subject to visual checks periodically by the COR or inspector.

• Performance threshold: All activities satisfactorily performed with no more than three (3) customer complaints received and substantiated by the COR per calendar month.

• Base Year: 06/01/2026 – 05/31/2027

• Option Year 1: 06/01/2027 – 05/31/2028

• Option Year 2: 06/01/2028 – 05/31/2029

• Option Year 3: 06/01/2029 – 05/31/2030

• Option Year 4: 06/01/2030 – 05/31/2031

• Location: Big Cedar Work Center, Big Cedar, OK.

• Contractor must furnish personnel, supervision, equipment, and supplies, with the exception of Government-furnished property.

• Chemicals and supplies are subject to approval/rejection by the COTR.

• Entrance to the building will be monitored, and background checks will be conducted.

• Contractor will be provided one facility key or code; duplicate keys are not authorized.

• Government property damaged by the Contractor must be repaired or replaced at the Contractor's expense.

• Contractor must be registered in SAM system and responsible for providing invoices through IPP.

• One Facility Key

• Hand Soap

• Hand Towels

• Toilet Paper

• Trash Bags

• Carpet Vacuum/Broom

Form / Attachment / Pricing Sheet

This document is an "Experience Questionnaire" designed to collect information about a contractor's past performance and current commitments. It is intended to help the government assess a bidder's experience and capability relevant to the solicitation.

• Contractor Information: Name, address, telephone number, email, and type of business.
• Years of Experience: In the current line of work, as a prime contractor, and as a subcontractor.
• Relevant Projects: Details of up to three most relevant projects performed within three years of the solicitation issuance date, including contract number, award amount, contact information for the project, date of contract completion, and a description of work performed.
• Current Contract Commitments: Information on all current contracts, including contract number, award amount, contact information, and percentage of completion.
• Past Performance Issues: Questions regarding failure to complete work and whether work was completed by performance bond, with a request for details if applicable.

Bidders must complete this questionnaire accurately and thoroughly. The information provided will be used to evaluate the bidder's experience and past performance, which is a critical factor in determining their suitability for the opportunity. Failure to provide complete or accurate information may negatively impact the evaluation.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-6013, Revision No. 4) for the Service Contract Act, applicable to the state of Oklahoma, specifically for the counties of Le Flore. It lists various occupations and their corresponding minimum hourly wage rates and required fringe benefits.

This document is crucial for any bidder on a federal contract in the specified geographic area that is subject to the Service Contract Act. It establishes the minimum wage and fringe benefit rates that must be paid to service employees performing work under such a contract. Bidders must consult this determination to accurately calculate labor costs and ensure compliance with federal labor laws when preparing their proposals. It details specific rates for a wide range of occupations, from administrative support to technical and transportation roles, and outlines general benefits such as health and welfare, paid sick leave (EO 13706), vacation, and holidays. It also includes important notes regarding Executive Orders 13706 and 13658, and the process for requesting authorization for additional classifications and wage rates (SF-1444).