Janitorial Services - Port Services, Niagara Falls, NY

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the barn cleaning and window cleaning requirements for an unspecified opportunity.

• Barns Included: One barn is included in the requirement.
• Barn Size: Approximately 3000 square feet.
• Animal Housing: Primarily cattle for short periods; animals will not be on-site during cleaning. Bedding removal (shavings near trailer entrances) is required, but bedding should not be brought into the facility.
• Manure Volume: Light to moderate due to temporary animal stays.
• Cleaning Frequency: The "9 each" likely refers to monthly utilization, which varies seasonally (2-3 days/week in winter, 1-2 times/month in summer). This may change with new bridge openings.
• Cleaning Duration: Average prior cleaning duration was 3-4 hours with one janitor.
• Pressure Washing: Required for every barn service event; a booster pump is available on-site.
• Floor Drains: A trench floor drain is present in the middle of the barn.
• Disinfectants/PPE: No specific disinfectants are required. Standard janitorial PPE is sufficient, though boots and waterproof clothing are recommended. Contractor is not responsible for biohazard disposal.
• Window Cleaning: Approximately 12 windows; a 6-foot step ladder is needed for exterior cleaning.
• Flooring: Tile flooring; approximately 1000 square feet may require strip and wax.

This Q&A document provides specific details that may influence how bidders approach their proposals, particularly regarding the scope of work for barn cleaning, expected frequency, and cleaning methods. It also clarifies requirements for window and floor care.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for the USDA, APHIS, PPQ facility located at Stewart Avenue, Westhampton Beach, NY.

• Perform janitorial services at the facility at least once per week.

• Services include dusting furniture, emptying trash, sweeping and mopping floors, wiping walls and baseboards, removing cobwebs, and cleaning woodwork and light switches in office areas and entryways.

• Clean and sanitize restrooms weekly, including toilets, sinks, fixtures, mirrors, and walls.

• Wash inside and outside windows and glass doors as needed.

• Provide services for the barn area and cattle handling facility as requested, with 3 to 4 days advance notice.

• Clean floor mats monthly in the Niagara Falls Office.

• Spray buff floors as needed.

• Strip and wax floors once per year.

• Clean windows inside and out twice per year.

• Base Contract Period: Date of Award through February 28, 2027

• Option Year 1: March 1, 2027 through February 28, 2028

• Option Year 2: March 1, 2028 through February 28, 2029

• Option Year 3: March 1, 2029 through February 28, 2030

• Option Year 4: March 1, 2030 through February 28, 2031

• Place of Performance: USDA-APHIS-VS, 3905 Witmer Rd, Niagara Falls, NY 14305

• Contractor shall provide all personnel, equipment, and tools, except for trashcan liners and paper products (towels, toilet tissue) which will be provided by the USDA.

• Encourage the use of bio-based cleaning supplies where possible.

• Janitorial work to be performed after office closing at 4:00 pm.

• Contractor employees must wear a USDA-issued contractor badge at all times.

• Contractor employees are subject to a satisfactory completion of a background investigation conducted by the Federal Protective Service (FPS).

• Contractor must safeguard all government property and report any lost or stolen property immediately.

• Contractor must ensure the secrecy of Tenant's records and information.

• Invoices must be submitted monthly through the Treasury's Invoice Processing Platform (IPP).

• Department of Labor wage determination 2015-4147, Revision 34, dated Dec 03, 2025, applies.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for the United States Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Veterinary Services (VS), Field Operations (FO), Northern Border Ports (NBP), at the Niagara Falls Port of Entry.

• Frequency: Services to be performed at least once per week, with specific tasks detailed for weekly, yearly, and as-needed basis.

• Location: USDA-APHIS-VS, 3905 Witmer Rd, Niagara Falls, NY 14305 (Office Square Footage: 4080 Sq. Ft.).

• Key Tasks:

  • Office Area & Entryway (Weekly): Dusting furniture, emptying trash, sweeping/mopping floors, wiping walls/baseboards, removing cobwebs, cleaning woodwork/light switches.
  • Restrooms (Weekly): Cleaning and sanitizing fixtures, wiping walls, cleaning mirrors, emptying trash.
  • Windows & Glass Doors (As Needed): Washing inside and outside, removing cobwebs/dust/bugs.
  • Barn Area (As Requested): Shoveling manure, pressure washing/disinfecting floors/equipment/walls, washing windows.

• Specific Services: Includes spray buffing (as needed), stripping and waxing floors (once per year), and inside/outside window cleaning (twice per year).

• Janitorial work to be performed after office closing at 4:00 pm.

• Contractor must use bio-based cleaning supplies where possible.

• USDA will provide trashcan liners and paper products.

• Base Contract Period: Date of Award through February 28, 2027.

• Option Years: Three additional 12-month option periods extending through February 28, 2031.

• Place of Performance: USDA-APHIS-VS, 3905 Witmer Rd, Niagara Falls, NY 14305.

• Contractor Responsibilities: Provide all personnel, equipment, tools, chemicals, and supervision. Employees must wear USDA-issued security badges at all times. Contractor is responsible for safeguarding government property.

• Security: Personnel are subject to a satisfactory background investigation (Basic Law Enforcement background investigation) conducted by the Federal Protective Service (FPS). USDA APHIS will pay for these investigations. Contractor must ensure trustworthy personnel and guard the secrecy of tenant records.

• Wage Determination: Department of Labor wage determination 2015-4147, Revision 34, dated Dec 03, 2025, applies.

• Invoicing: Vendors must be registered in Treasury's Invoice Processing Platform (IPP) and submit invoices through IPP monthly or every 12 months.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for the USDA, APHIS, PPQ facility located at Stewart Avenue, Westhampton Beach, NY.

• Perform janitorial services at least once per week.

• Services include dusting, trash removal, sweeping, mopping, wall/baseboard cleaning, woodwork/light switch wiping, and cobweb removal.

• Specific tasks include spray buffing (as needed), stripping and waxing floors (yearly), and inside/outside window cleaning (twice per year).

• Barn area services are to be performed as requested with 3-4 days advance notice, including shoveling manure, pressure washing/disinfecting floors and equipment, and washing windows.

• Janitorial work is to be performed after office closing at 4:00 pm.

• Contractor is responsible for providing all personnel, equipment, and tools, except for trashcan liners and paper products (towels, toilet tissue) which will be provided by the USDA.

• Encouragement to use bio-based cleaning supplies where possible.

• Base Contract Period: Date of Award through February 28, 2027.

• Option Year 1: March 1, 2027 through February 28, 2028.

• Option Year 2: March 1, 2028 through February 28, 2029.

• Option Year 3: March 1, 2029 through February 28, 2030.

• Option Year 4: March 1, 2030 through February 28, 2031.

• Place of Performance: USDA-APHIS-VS, 3905 Witmer Rd, Niagara Falls, NY 14305.

• Contractor employees must wear a USDA-issued contractor badge at all times while on premises.

• Employees are subject to a satisfactory completion of a background investigation by the Federal Protective Service (FPS).

• Contractor is responsible for safeguarding all government property provided for use.

• Compliance with all building regulations is required.

• Department of Labor wage determination 2015-4147, Revision 34, dated Dec 03, 2025, applies.

• Invoices must be submitted monthly or every 12 months via the Invoice Processing Platform (IPP).

Solicitation / RFP / RFQ

This solicitation is for janitorial services at the USDA-APHIS-VS, Field Operations, Port Services, Northern Border Ports, Niagara Falls Port of Entry. The services are required at the facility located at 3905 Witmer Rd, Niagara Falls, NY 14305.

• Janitorial services to be provided at least once per week.

• Includes spray buffing as needed.

• Annual floor stripping and waxing (once per year).

• Interior and exterior window cleaning (twice per year).

• Services for the barn area as requested (with 3-4 days advance notice).

• The office space is approximately 4080 Sq. Ft.

• Anticipated contract type: Firm-fixed price requirements contract.

• Period of Performance: One (1) one-year base period and four (4) one-year option periods, for a total duration not to exceed five (5) years.

• Award will be made to the offeror representing the best value to the Government.

• Evaluation criteria: Lowest Price Technically Acceptable (LPTA).

• Only the lowest priced offer will be evaluated for Technical Acceptability.

• If the lowest priced offer is not technically acceptable or has unacceptable past performance, the next lowest priced offer will be evaluated.

• Technical Acceptability will be rated "acceptable" or "unacceptable" based on the offeror's ability to meet all requirements.

• Past Performance will be evaluated as "Acceptable," "Neutral," or "Unacceptable."

• Offerors must submit pricing for all items for the base and option periods.

• Questions are due by March 3, 2026, 12:00 PM Eastern Time via email to Latisha.a.hollman@usda.gov.

• Offers must be held firm for 90 calendar days from the receipt of offers date.

• The solicitation includes various FAR clauses related to small business utilization, including "Notice of Total Small Business Aside" (52.119-6) and "Utilization of Small Business Concerns" (52.119-8), suggesting potential small business considerations.

• The Performance Work Statement (Attachment 1) and Wage Rates (Attachment 2) are available as solicitation attachments.

• Federal Acquisition Regulation (FAR) and Agriculture Acquisition Regulation (AGAR) clauses are incorporated by reference and in full text.

• Specific clauses related to Service Contract Labor Standards apply, with a minimum wage of $17.30 for Janitorial Service.

• AGAR Clause 452.203-71 requires certification of compliance with anti-discrimination laws and DEI policies.

• AGAR Clause 452.204-71 requires compliance with USDA Personal Identity Verification (PIV) policies.

Form / Attachment / Pricing Sheet

This document is a Service Contract Act Wage Determination (WD # 2015-4147, Revision 34) for the State of New York, specifically for the Counties of Erie and Niagara. It lists various occupations and their corresponding minimum wage rates and fringe benefits required for contracts subject to the Service Contract Act.

• Occupational Codes and Titles: A comprehensive list of job classifications, ranging from administrative support to technical occupations.
• Wage Rates and Fringe Benefits: For each occupation, the document specifies the minimum hourly wage and applicable fringe benefits (e.g., Health & Welfare, Vacation, Holidays).
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining their applicability and requirements.
• Conformance Process: Details the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This wage determination is crucial for any bidder responding to a solicitation that requires services in Erie or Niagara Counties, New York, and is subject to the Service Contract Act. Bidders must use these rates to accurately calculate labor costs in their proposals to ensure compliance with federal regulations. Failure to adhere to these wage and benefit requirements can lead to proposal rejection or contract non-compliance.