Janitorial Services, Recruiting Center, Cranston, RI

Solicitation / RFP / RFQ

This solicitation is a Request for Quotations (RFQ) for janitorial services for U.S. Army Corps of Engineers leased facilities. The services are for the DoD Recruiting Facilities Program.

• Provide comprehensive janitorial services including management, supervision, inspections, personnel, equipment, tools, supplies, materials, and transportation.

• Services include cleaning of all designated spaces such as halls, restrooms, offices, work areas, entranceways, lobbies, common areas, test room areas, and storage room areas.

• Specific locations and frequencies are provided:

  • 1235 Oaklawn Avenue, Cranston, RI (1675 SQ FT): Two (2) days per week (104 service days).
  • Additional locations (not specified in detail in this section) require three (3) days per week (156 service days).

• Services are to be performed between 8:00 a.m. and 4:00 p.m., Monday through Friday, or by appointment.

• Periodic carpet cleaning is also required.

• Contractor must prepare an Abbreviated Accident Prevention Plan (AAPP) and Activity Hazard Analyses (AHAs).

• All work must comply with USACE Safety and Health Requirements Manual (EM 385-1-1) and OSHA standards.

• Contractor personnel require specific identification and background checks.

• A Quality Control Program (QCP) must be established.

• Period of Performance: Base year begins at contract award and ends April 30, 2027. Two (2) one-year option years may be exercised, extending through April 30, 2029.

• Contract Type: Not explicitly stated, but implied to be firm-fixed-price based on evaluation criteria.

• Offer Due Date: May 4, 2026, 02:00 PM.

• Submission Method: Quotes must be submitted via email to the Contract Specialist (Jennifer M. Samela).

• Bid Schedule: Must be completed in its entirety in Excel format. Only prices should be entered in the "Unit Price" columns; no changes to formulas or quantities.

• Evaluation Factors: Technical, Price, and Past Performance.

• Responsiveness: Quotes must adhere to all instructions, terms, and conditions. Failure to do so may result in quotes being deemed non-responsive.

• Site Visit: Interested vendors should contact the Technical Point of Contact (TPOC) to arrange a site visit.

• This acquisition is set aside for Small Business.

• NAICS Code: 561720 (Services (except Waste Treatment and Disposal Services) and Supplies)

• Size Standard: $22,000,000.00

• Vendors must be registered in the System for Award Management (SAM) with an "Active" status.

• A mandatory solicitation survey must be completed and returned with quotes.

• Previous contract awarded to Universal Cleaning Concepts, LLC for $18,402.

• The bid schedule will be provided as a separate Excel attachment.

Form / Attachment / Pricing Sheet

This document is a bid schedule for janitorial services at U.S. Army Corps of Engineers - New England District DoD Recruiting Facilities Program, specifically for a location in Cranston, RI. It outlines the pricing structure for various janitorial tasks over a base year and two option years.

• Location: 1235 Oaklawn Avenue, Cranston, RI 02920
• Office Size: 1675 Sq. ft
• Service Items/Tasks: Includes daily cleaning tasks, monthly cleaning tasks, carpet cleaning, cleaning light fixtures, high dusting, and emergency cleaning.
• Pricing Structure: Details quantities, units, unit prices, and total prices for each service item across the Base Year, Option Year 1, and Option Year 2.
• Total Contract Value: The provided schedule indicates a total contract value of $0.0 for all periods.

This bid schedule is crucial for potential bidders to understand the specific janitorial services required, the expected frequency (quantities and units), and the pricing format. Bidders must use this to formulate their price proposals. The listed unit prices and total contract value of $0.0 should be carefully reviewed and potentially clarified by bidders as it may indicate an error or a specific contract condition.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the janitorial services required for facilities under 3000 square feet, including specific tasks, frequencies, and standards for maintaining cleanliness.

• Trash Removal: Emptying trash receptacles and replacing liners 2-3 times weekly.

• Vacuuming: Vacuuming carpets and hard surfaces, including upholstered furniture and entryways, 2-3 times weekly.

• Hard Surface Cleaning: Damp mopping ceramic, tile, or vinyl floors 2-3 times weekly.

• High-Touch Surface Cleaning: Disinfecting surfaces like countertops, doorknobs, and light switches 2-3 times weekly.

• Restroom Cleaning: Disinfecting restroom fixtures, floors, and restocking supplies 2-3 times weekly.

• Miscellaneous Cleaning: Removing fingerprints and smudges from glass doors and interior glass 2-3 times weekly.

• Dusting: Dusting all surfaces, including furniture and blinds, once per month.

• Clean Glass Surfaces: Cleaning interior and exterior windows once per month.

• Wash Trash Receptacles: Washing trash receptacles inside and out once per month.

• De-scale Toilet Bowls and Urinals: De-scaling toilet bowls and urinals once per month.

• Carpet Cleaning: Hot water extraction (steam cleaning) twice per year (April & October), performed after normal working hours.

• Clean Light Fixtures: Washing globes, reflectors, and diffusers once per year (October).

• Emergency Cleaning: Responding to urgent cleaning needs as identified in the PWS.

• All cleaning must meet specified standards, including the use of appropriate chemicals and equipment (e.g., HEPA filter vacuums).

• Restrooms must be free of encrustation or water rings.

• Windows must be cleaned without streaks.

• Carpet cleaning requires a certified fabric protection treatment.

• Services are for facilities under 3000 square feet.

• Specific locations are detailed in Exhibit A, including the Rhode Island Air National Guard facility at 1235 Oaklawn Avenue, Cranston, RI.

• Carpet cleaning and some other tasks are to be performed after normal working hours.

• Use of environmentally friendly cleaning products and 100% recycled trash can liners is required.

• Water/Steam temperatures for carpet cleaning should not exceed 120°F.

• Emergency cleaning response time is within a half day, if practicable.

• Deductions may be made for no-shows by the cleaning contractor.

Form / Attachment / Pricing Sheet

This document is a "Solicitation Survey" that potential bidders must complete and submit with their quote to be considered for the opportunity. It collects essential information about the bidder's company, experience, personnel, and past performance.

• Company Information: Name, SAM CAGE Code, address, POC details, and type of business.
• Experience: Years of experience in the services, years as a prime/subcontractor, years on Federal Government contracts, and any history of failing to complete work.
• Personnel: Minimum and maximum number of employees, whether employees are regularly on payroll, and the number of employees anticipated for the project.
• Subcontracting: Details for prime contractors hiring subcontractors, including teaming arrangement documentation.
• Employee Experience: Information for each employee performing the work, including their current position/title and years of experience.
• Certifications/Licenses: Requirements for specific certifications (e.g., First Aid/CPR, Rope Access) and a plan for obtaining them if not already held. Vendors are instructed not to edit this section.
• Past Performance: References for contracts completed within the past three years, similar in size and complexity to the scope of work. Government contracts are preferred.
• Statement Certification: A certification by an official that the provided information is accurate and complete.

Completing this survey accurately and thoroughly is mandatory for consideration. The information provided will be used by the Government to evaluate the bidder's capability, experience, and suitability for performing the work described in the solicitation. Failure to provide required information may result in disqualification.