JBSA Hood and Duct Cleaning Services

Other / Unclassified

This document is a protected PDF file that cannot be opened with the current reader. It indicates that a compatible PDF reader is required to view the content, as the file is protected by Microsoft Office.

Bidders cannot access the content of this document due to its protected status. Therefore, it is not possible to summarize its relevance to the opportunity without being able to view its contents.

Form / Attachment / Pricing Sheet

This document contains images of kitchen equipment, specifically exhaust hoods and various cooking appliances such as ovens and fryers. It appears to be a visual record or inventory of installed equipment within a dining facility.

• Photographs of commercial kitchen ventilation systems (hoods).
• Images of various cooking appliances including ovens (Alto-Shaam, Southbend, Convotherm, Baxter), fryers, and warming units.
• Labels and markings on equipment, some indicating manufacturer names (e.g., CADDY, ALTO-SHAAM, SOUTHBEND, BAXTER, CRES COR, EVERPURE) and model numbers or identifiers (e.g., HOOD 11, HOOD 10, HOOD 6, HOOD 9, HOOD#1, HOOD#4).
• Some images include operational indicators or warning labels (e.g., "COOK GREASE LADEN FOODS IN THIS OVEN").
• A QR code and URL for providing feedback via ICE (ICE.DISA.MIL).

This visual documentation may be relevant for bidders involved in the installation, maintenance, repair, or replacement of kitchen equipment and ventilation systems. It provides a visual reference of the existing infrastructure, which could inform proposals related to equipment specifications, site surveys, or scope of work for related services.

Solicitation / RFP / RFQ

This solicitation seeks proposals for Exhaust Hood and Duct Cleaning services at Joint Base San Antonio (JBSA) locations, including Fort Sam Houston, Camp Bullis, Randolph, and Lackland (including Chapman Annex). The services are required for a period of 4 years and 7 months, commencing July 1, 2026, through January 31, 2031.

• Comprehensive exhaust hood and duct cleaning services.

• Services to be performed in accordance with the Performance Work Statement (PWS) and Technical Exhibits.

• Specific cleaning frequencies include bi-weekly, monthly, bi-monthly, quarterly, semi-annual, and annual.

• All contracted employees must possess relevant certifications (e.g., IKECA's CECS, Phil Ackland certifications).

• Contract Type: Firm Fixed Price (FFP), Indefinite Delivery/Requirements.

• Period of Performance: July 1, 2026 - January 31, 2031 (4 years, 7 months).

• Set-Aside: 100% for Service Disabled Veteran Owned Small Business (SDVOSB).

• NAICS Code: 561790 (Other Services to Buildings and Dwellings).

• Size Standard: $9,000,000.00.

• Proposal Submission Deadline: May 18, 2026, 12:00 PM Local Time.

• Proposals must be submitted electronically via email.

• Evaluation will be based on Technical Acceptability and Price Reasonableness.

• Technical factors include Management Plan, Quality Control Plan, and Certification.

• The Government intends to award without discussions, but reserves the right to conduct them.

• This acquisition is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Attachments include the PWS, Itemized Price List, pictures, Wage Determination, and RFIs.

• Offerors must adhere to page limitations for the Technical Proposal (Volume II).

Questions & Answers / Clarifications

This document contains responses to a Request for Information (RFI) regarding Exhaust Hood & Duct Cleaning Services for Joint Base San Antonio (JBSA).

• System Types: Only Type I grease exhaust systems will be cleaned. Type II (condensate/dish) hoods and steam hoods are excluded.
• Cleaning Frequency: Cleaning frequency is fixed and will be performed according to the PWS and Service Summary, not adjusted based on inspection results or grease accumulation levels.
• Historical Data: Quantities are estimates and subject to change due to building renovations, closures, or demolition. Specific examples of past service adjustments are provided.
• Working Hours: Work in food preparation and servicing areas will be performed after the evening meal and completed before early morning meal preparation. Operational times can be adjusted for special needs.
• Escorts: Contractor technicians will report to facility POCs upon arrival and before departure; formal escort scheduling is not explicitly required.
• Waste Disposal: The Contractor is responsible for off-site disposal of grease waste.
• Travel Costs: Travel between multiple installations is included in the total Firm Fixed Price and will not be reimbursed separately.
• Site Visits: If a site visit is scheduled, attendance is recommended.

This RFI clarifies scope, service types, scheduling, and cost considerations, which bidders should incorporate into their proposals for the upcoming solicitation.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (2015-5253, Revision No. 28) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in specific areas of Texas.

• Area: Texas Counties of Atascosa, Bandera, Bexar, Comal, Guadalupe, Kendall, Medina, Wilson.
• Occupational Listings: Provides a comprehensive list of job titles, their corresponding occupational codes, and the minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare ($5.55/hour) and paid sick leave (EO 13706) are detailed.
• Additional Notes: Includes information on paid vacation, holidays, and specific footnotes related to computer employees and hazardous pay differentials.

This wage determination is crucial for bidders to understand the labor costs associated with performing services under a contract in the specified Texas counties. It outlines the minimum wage and benefit requirements that must be met for various job classifications, directly impacting the pricing of proposals and the overall cost of contract performance.

Form / Attachment / Pricing Sheet

This document is an itemized price list, provided as an Excel spreadsheet, detailing the quantities and frequencies of hood and duct cleaning services required for various facilities. It is intended for bidders to use in preparing their pricing proposals.

• CLIN 0001 (Hood/Duct Cleaning): Outlines specific facilities (e.g., Dining Facilities, Bowling Alleys, CDC, Clubs, Fire Stations, etc.) across different locations (FSH, LAK, RFB, CB).
• Cleaning Frequency: Specifies the required cleaning schedule for each facility, including Bi-Weekly, Monthly, Bi-Monthly, Quarterly, Semi-Annual, and Annual services.
• Quantity: Indicates the number of systems or units at each facility requiring cleaning.
• Total Cleanings Per Year: Calculated based on the quantity and frequency.
• CLIN 0002 (JBSA Emergency CLINS): A separate CLIN for emergency services, priced per hour.
• Ordering Periods: The pricing structure is presented across four distinct ordering periods, suggesting potential contract phases or options.

This price list is critical for bidders to understand the scope and volume of services required for each facility and ordering period. It directly informs the cost proposal, enabling vendors to accurately price their services based on the specified quantities and cleaning frequencies. Bidders must carefully review the details for each CLIN and ordering period to ensure their pricing is competitive and compliant with the solicitation's requirements.