JOFOC for NCh AHU 2.X replacement - AHU part
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Budapest, Hungary, under the Department of State, has published a Justification for Other Than Full and Open Competition (JOFOC) for the sole-source procurement of a Carrier Air Handler unit (AHU) and related replacement services for the North Chancery. This action is being approved on a firm-fixed-price Purchase Order basis, with an estimated cost of USD 46,950. This is a justification document, not a solicitation for bids.
Scope of Work
This procurement covers the supply and replacement of a Carrier Air Handler unit (AHU 2.X) in the North Chancery at the U.S. Embassy in Budapest. Key requirements include:
- Supply of a new Carrier Air Handler.
- Services necessary for the replacement of the unit.
Contract & Timeline
- Contract Type: Firm-fixed-price Purchase Order.
- Estimated Cost: USD 46,950.
- Published Date: June 9, 2026.
- Place of Performance: Budapest, Hungary.
Justification for Sole Source
The justification for a sole-source award to Smartcool Kft. is based on:
- The existing air handlers are Carrier brand, and the replacement must be of the same type to ensure compatibility and operational consistency.
- Local procurement in Hungary is preferred to avoid high transportation costs and ensure warranty compliance.
- Smartcool Kft. is identified as the manufacturer's sole official distributor in Hungary and is also the current supplier for existing chillers and the maintenance contractor for the Main HVAC equipment.
- Market research was deemed not practicable due to the sole distributorship, and no other sources expressed interest.
Eligibility / Set-Aside
This acquisition is conducted under the authority of FAR 6.302-1 (Only one responsible source and no other supplies or services will satisfy agency requirements). Therefore, there is no set-aside designation as it is a sole-source action.
Additional Notes
This document serves as a justification for awarding a contract without full and open competition and is not a request for proposals or bids. The Contracting Officer has determined the anticipated cost to be fair and reasonable based on previous competitive orders. Interested parties who believe they can meet the requirement may contact the procurement office.