Joint Base Charleston 2026 Air Show - Tables, Chairs, & Tents
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force is soliciting proposals for tent, table, and chair rental services for the 2026 Joint Base Charleston Air Show in Charleston AFB, SC. This Total Small Business Set-Aside opportunity requires comprehensive delivery, setup, teardown, and servicing of equipment. Quotations are due March 5, 2026, at 4:00 PM EST.
Scope of Work
The contractor will provide all labor, supervision, equipment, tools, supplies, materials, and transportation for the delivery, set-up, tear-down, pick-up, and periodic servicing of tents, tables, and chairs for the Air Show, scheduled from May 1 to May 3, 2026. All equipment must be set up by 1600 on April 30, 2026, and removed by 1600 on May 4, 2026.
Key requirements include:
- Providing solid, heavy-duty tents with anchoring systems, rectangular tables (e.g., 2'x6'), and clean, usable white or black standard metal/resin folding chairs.
- Ensuring flightline safety and Foreign Object Debris (FOD) prevention.
- Preparing and maintaining sites, and repairing/replacing defective equipment within 24 hours.
- Complying with Federal Occupational Safety and Health Standards.
- Specific quantities and types of equipment are detailed for various operational areas (e.g., Medical Ops, STEM/Recruiting, Blue Angels) in the provided breakdown.
Contract Details
- Contract Type: Firm Fixed Price
- NAICS Code: 532289 (Rental and Leasing of Consumer Goods)
- Size Standard: $12,500,000.00
- Period of Performance: April 30, 2026, to May 4, 2026
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Place of Performance: Joint Base Charleston – Air Base, Charleston AFB, SC
Submission & Evaluation
- Offer Due Date: March 5, 2026, at 4:00 PM EST.
- Submission Method: Email quotations to leo.lachapelle.2@us.af.mil and matthew.michel@us.af.mil.
- Required Information: Quotations must include total price with a completed price breakdown, a list of past performance references (within the last three years), company information (name, address, SAM UEI, Cage Code, POC), a copy of completed Representations and Certifications (via SAM), acknowledgment of amendments, and a statement of assent to all terms.
- Evaluation Factors (in order of importance):
- Price: Evaluated for reasonableness and ranked lowest to highest.
- Past Performance: Evaluated for recency and relevancy to assess confidence level.
- Award: Will be made to the responsible vendor whose quote is most advantageous to the government, considering price and other factors. Offerors must be registered in SAM.
Additional Notes
Contractor personnel will require base identification and vehicle passes, obtained through a written request to the contracting officer. Personnel must also meet minimum security requirements and pass background checks for access to controlled or restricted areas. A Wage Determination (No. 2015-4427, Rev. 32) is included, outlining minimum wage rates and fringe benefits for work in South Carolina counties. A Past Performance Questionnaire is provided for evaluators, with a return deadline of March 5, 2026, 4:00 PM EST.