Joint Base Lewis-McChord Commercial Recycling Service

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation, clarifying requirements and scope.

• Hazardous Materials and Bulk Items: The solicitation's scope for hazardous materials and bulk items, specifically concerning refrigerants, is defined by the Performance Work Statement. The recycling contractor will not accept items containing refrigerants (e.g., freezers, air conditioning units). They can accept appliances without Freon for metal recycling. JBLM no longer removes Freon from appliances on base.
• Refuse Collection Services: Refuse collection services at Recycling Center Facility J00516 (McChord Field) are Government-furnished.
• Restroom Facilities/Portable Toilets: Both facilities (Recycling Center Facility J00516 and 5290) have sanitation services provided and are Government-furnished.
• Contractor Facilities: The office spaces at Recycling Center Facility J00516 (McChord Field) and Facility 5290 (Lewis Main) are Government-furnished for contractor use.
• Fort Lewis Recycling Facility Photographs: The Fort Lewis Recycling Facility is a drive-through drop-off station. Contractors must provide their own equipment, signage, and dumpsters. Two small buildings will be supplied by the Government. The Government will not provide photographs of the area.

These clarifications refine the understanding of contractor responsibilities regarding hazardous materials, facility provisions, and site operations, which may impact proposal preparation and cost estimation.

Amendment / Modification

• This amendment extends the proposal due date for solicitation W911S826RA016.

• The proposal due date has been extended from March 17, 2026, to March 23, 2026, at 10:00 a.m.

• The amendment also includes responses to questions previously received.

• The proposal due date is the primary section affected.

• The deadline for proposal submissions has been extended to March 23, 2026.

Solicitation / RFP / RFQ

This solicitation (W911S826RA0160002) is for recycling services at Joint Base Lewis-McChord (JBLM) and brass collection at Yakima Training Center. The acquisition is set aside for Small Business concerns, with a North American Industry Classification System (NAICS) code of 562111 and a size standard of $16,500,000.00.

• Recycling Services: Collection, transport, and processing of recyclable materials throughout JBLM and brass collection at Yakima Training Center.

• Recycling Centers Operation: Staffing, operating, and maintaining recycling centers at buildings 5290 and J00516.

• Tipping Fees: For recyclables, utilizing Technical Exhibit A "Material Pricing Data".

• Contamination Costs: In accordance with Performance Work Statement (PWS) Attachment A, sections 2.9.6 and 2.9.6.1.

• Performance Work Statement (PWS) References: Services must be performed in accordance with PWS Attachment A, sections 2.2.1, 2.2.2, 2.3.1, and Attachment 03 "JBLM Curbside Recycle Maps".

• Period of Performance:

  • Base Period: 01 May 2026 to 31 Oct 2026
  • Option Periods: Multiple option periods extending through 31 Oct 2030.

• Pricing Arrangement: Firm Fixed Price for all CLINs.

• Offer Due Date: 23 March 2026, 10:00 AM Local Time.

• Evaluation: Lowest Price Technically Acceptable (LPTA) basis.

• Proposal Submission: Electronic submission in PDF, Microsoft Word, or Microsoft Excel format. PDF files must be searchable.

• Technical Approach: Must demonstrate understanding, ability, and capability to perform services per PWS, including staffing, equipment, routes, and material weight collection.

• Price Proposal: Completion of SF1449 CLIN schedule and TE-A Material Pricing Table.

• This acquisition is a Small Business set-aside.

• Attachments: PWS JBLM Recycling Services (Attachment 01), PWS Attachment A Recycling (Attachment 02), JBLM Curbside Recycle Maps (Attachment 03), and Material Pricing Table (Technical Exhibit A) are critical.

• Site Visit: A site visit conference is scheduled for 04 March 2026 at 10:00 a.m. PDT.

• Communication: All communication must be via email to the points of contact listed.

Amendment / Modification

This amendment modifies the "Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services" for solicitation W911S826RA016.

Key changes include:

• Site Visit/Pre-Proposal Conference Deadline: The deadline for submitting names of attendees and questions for the site visit/pre-proposal conference has been changed. It is now due by 03 March 2026 at 10:00 a.m. PDT.

• Questions and Comments Deadline: The deadline for submitting any other questions regarding the solicitation, attachments, or the site visit/pre-proposal conference has been changed. It is now due by 06 March 2026 at 12:00 p.m. PDT.

• Section 2.1 (Site Visit and Pre-Proposal Conference) regarding the deadline for attendee names and questions.

• Section 3.2 (Solicitation Questions and Comments) regarding the deadline for submitting questions.

• The deadlines for submitting attendee information and questions have been adjusted. The solicitation closing date and time remain unchanged.

Solicitation / RFP / RFQ

This solicitation, W911S826RA016, is for "JBLM Recycle Service" and is being issued by the Directorate of Contracting at Joint Base Lewis-McChord, WA. The acquisition is set aside for small business concerns.

The core services involve recycling, including:

• Tipping fees for recyclables.
• Collection, transport, and processing of recyclable materials throughout Joint Base Lewis-McChord and brass collection at Yakima Training Center.
• Staffing, operating, and maintaining Recycle Centers at buildings 5290 and J00516.
• Managing contamination costs.

Services are to be performed in accordance with Performance Work Statement Attachment A and Attachment 03 "JBLM Curbside Recycle Maps".

• The solicitation is for a firm-fixed-price contract.

• The period of performance for the base contract and options spans from May 1, 2026, through October 31, 2031, with potential extensions.

• The solicitation issue date is February 23, 2026.

• The offer due date is March 17, 2026, at 10:00 AM local time.

• Proposals will be evaluated using a Lowest Price Technically Acceptable (LPTA) approach.

• A site visit conference is scheduled for March 4, 2026.

• All questions and comments must be submitted via email by February 9, 2026.

• This acquisition is a set-aside for small business concerns.

• The North American Industry Classification System (NAICS) code is 562111, with a size standard of $16,500,000.00.

• The solicitation includes numerous FAR and DFARS clauses, including those related to small business subcontracting limitations, payment instructions (WAWF), and evaluation criteria.

• Attachments include PWS documents, maps, and technical exhibits.

Statement of Work (SOW) / Performance Work Statement (PWS)

To manage and execute recycling services at Joint Base Lewis-McChord (JBLM), emphasizing innovation and commercial best practices to maximize recycling revenue and efficiency.

• Provide hauling, processing, and marketing services for recyclable materials collected across JBLM.

• Materials include cardboard, wood, plastics, paper, aluminum/tin cans, scrap metal, expended brass casings, toner cartridges, electronics, pallets, tires, and other government-approved recyclables.

• Specific handling requirements for brass casings (deformation), household hazardous bulk items (refrigerants), and organic materials (food waste, yard waste).

• Operate and staff Recycle Centers at designated locations.

• Provide and manage collection containers, ensuring proper placement, maintenance, and cleaning.

• Service scheduled and unscheduled events, including military moves, exercises, and natural disasters.

• Routine collection frequency: at least once a week for containers/compactors, within three (3) days for roll-offs upon request.

• Containers to be emptied before 90% capacity.

• Contractor to maintain containers in serviceable condition.

• Spill cleanup and reporting procedures must be followed.

• Various reports required, including monthly summary, weekly skip reports, container condition reports, and semi-annual market analysis.

• Services are to be performed at Joint Base Lewis-McChord (JBLM) and Yakima Training Center (YTC) for specific items like brass casings.

• Specific operating hours for Recycle Centers are detailed.

• Prohibited items: ordnance, ammunition, explosives, firearms, hazardous materials (unless specifically defined and handled per regulations), human remains, weapons, live ammunition, compact military food heaters, and biomedical waste.

• Contractor must report any discovered hazardous materials.

• Contractor must prohibit scavenging.

• Contractor must provide all necessary personnel, equipment, materials, and facilities not provided by the government.

• Contractor vehicles must be clearly identified and meet registration requirements.

• Contractor facilities for office space are to be off-installation.

Form / Attachment / Pricing Sheet

This document provides maps detailing the locations of Commingle Recycling Collection Points across various sections of Joint Base Lewis-McChord (JBLM), including:

• 1st Brigade
• East Division
• Historic Downtown
• Lewis North and American Lake
• Madigan, Old Madigan, and the Logistics Center
• McChord Field

• The maps visually identify buildings, commingle recycling locations, paved and unpaved parking areas, and recreation areas.
• Each map section includes a legend and a scale (in feet and meters).
• The document was published on November 21, 2024, and created by the DPW Geospatial Support Office, JBLM, Washington.

This document is relevant for bidders by providing a visual reference of the physical layout of JBLM and the specific locations designated for commingle recycling. This information may be crucial for understanding logistical requirements, site access, or operational planning related to any services or support required at these locations.

Form / Attachment / Pricing Sheet

This document outlines the procedures for handling and deforming expended brass shell casings, likely as a requirement for a government contract. It details the contractor's responsibilities regarding collection, storage, deforming, and invoicing.

• Collection: Contractor must pick up brass casings from specified locations at Joint Base Lewis-McChord (JBLM) and Yakima Training Center using provided lockable containers.
• Storage: Containers must be stored securely until a government representative witnesses the deforming process.
• Deforming Process: Brass casings must be deformed (crushed, shredded, granulated, etc.) to render them unusable as casings. A certificate of destruction is required for each batch.
• Invoicing: Monthly invoices will be generated for payment after deforming and verification.
• Pickup Locations: Specific addresses are provided for JBLM and Yakima Training Center.

This attachment provides critical operational details for any bidder responding to an opportunity involving the handling and processing of expended brass shells. It clarifies the scope of work, logistical requirements, deforming standards, and payment procedures.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing commercial recycling collection, transportation, and management services for Joint Base Lewis McChord (JBLM) and supporting expanded brass collection at Yakima Training Center (YTC).

• Provide non-personal services for commercial recycling collection, transportation, and management.

• Operate and maintain two recycle centers at JBLM and provide support for expended brass recycling at YTC.

• Collect recyclable materials from containers, dumpsters, and roll-offs located throughout JBLM and transport them to designated recycle facilities.

• Characterize, collect, and transport recyclable materials by commodity type.

• Provide support and containers at YTC for expended brass recycling.

• Manage the receipt, shipment preparation, and delivery of recyclable products to local vendors.

• Ensure recycling collection areas are kept clean.

• Containers shall not exceed 90% full and shall not overflow.

• 90% weekly service per container type, with 10 or fewer overfilled containers per week.

• 100% service around airfield containers.

• Certificate of deformation for expended brass casings provided within one week of deformation.

• At least one recycle center open during the five (5) working days, excluding Federal holidays and periods of official post closure.

• 95% of all containers serviceable per month.

• 90% of containers included in inventory.

• 95% of all containers do not harbor vectors per month.

• Monthly reports due by the 10th calendar day of each month.

• Period of Performance: One (1) 6-month base year and up to four (4) 12-month option years.

• Place of Performance: Joint Base Lewis McChord (JBLM) and Yakima Training Center (YTC).

• Hours of Operation: Government's regular hours are 0700-1600 Monday through Friday, except Federal holidays or when the Government facility is closed.

• Security: Compliance with all local security policies and procedures, including background checks, identification badges, and vehicle access requirements.

• Training: Contractor employees must complete iWATCH, AT Level I Awareness, OPSEC, and CUI training.

• Safety: Compliance with OSHA standards and development of a safety program, including procedures for unexploded ordnance.

• Environmental: Compliance with federal, state, local, DOD, DA, and installation environmental laws, including sustainable acquisition and environmental management systems. Submission of a Spill Plan and Hazardous Materials (HM) inventory.

• Contingency Plans: Development of a Designated Contingency Coordinator and a Disaster Contingency Plan, including a Labor Contingency Plan.

• Contract Administration: Adherence to roles of Contracting Officer (KO) and Contracting Officer's Representative (COR), including reporting and communication protocols.

• Quality Control: Development and implementation of a Quality Control Plan (QCP).

• Contractor Employees: Must be legal U.S. residents, able to communicate in English, and identified as contractors.

• Government-Furnished Property: Two recycling center facilities and parking areas will be provided.

Form / Attachment / Pricing Sheet

This document, "Attachment 08 - Applicable Regulations," lists federal, state, and local regulations relevant to the opportunity. It provides descriptions of each regulation and a web link for further reference.

• Federal Regulations: Includes Army regulations (AR 420-1), Department of Defense issuances (DoDI 4715.23), and Executive Orders (EO 13834).
• Environmental Protection Agency (EPA) Regulations: References 40 CFR 243.
• State of Washington Regulations: Includes Revised Code of Washington (RCW) and Washington Administrative Code (WAC) related to solid waste management, collection companies, and stormwater permits.
• Specific Facility Regulations: Mentions TB MED 530 for food sanitation and the JBLM MS4 Stormwater Permit.

This attachment is crucial for bidders to understand the regulatory compliance requirements associated with the opportunity. It outlines the legal framework governing solid waste management, environmental health, and stormwater discharge, which may impact operational procedures, material handling, and reporting obligations. Bidders should review these regulations to ensure their proposed approach aligns with all applicable laws and standards.

Form / Attachment / Pricing Sheet

This document, "Attachment 09 - EVENTS AND SPECIAL OCCASIONS REQUIRING EXPANDED SERVICE," lists various events and special occasions that require expanded waste and debris removal services. It serves as a reference for understanding the types of events, their frequency, estimated attendance, locations, and the estimated container quantities needed per event.

• Event/Occasion: Names of specific events (e.g., Earth Day, Freedom Fest, Winter Storms).
• Date/Season/Frequency: When the event occurs (e.g., April, July-August, Year Round).
• Average Attendance: Estimated number of attendees.
• Location: Specific venues or areas where the event takes place.
• Result: Indicates "Expanded Services" for all listed events.
• Estimated Container Quantities Per Event: Specifies the type and quantity of waste containers required (e.g., Two 6 yd, Six 20 yd, Four 6 yd and Two 20 yd).

This attachment is crucial for bidders to estimate the scope of services, particularly waste management and container provision, required for a range of recurring and one-time events. It provides specific data points that can inform pricing, logistical planning, and resource allocation for potential proposals related to expanded services.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5539, Revision No. 30) for the Service Contract Act, applicable to Washington County of Pierce, Washington. It lists various occupational codes, titles, and their corresponding minimum hourly wage rates and required fringe benefits.

This document establishes the minimum wage and fringe benefit rates that must be paid to service employees working on covered federal contracts in the specified geographic area. Bidders should consult this document to understand the labor costs associated with performing services under this opportunity, ensuring their proposals include adequate compensation for labor in compliance with the Service Contract Act. It also outlines specific notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage adjustments), as well as details on vacation, holidays, hazardous pay differentials, and uniform allowances.

Wage Determination

This document, Wage Determination No. 2015-5543, Revision No. 27, establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for the area of Washington County of Yakima.

• Applicability: This wage determination applies to contracts subject to the Service Contract Act.
• Occupational Listings: The document provides a comprehensive list of occupations, their corresponding codes, and the minimum hourly wage rates.
• Fringe Benefits: Required fringe benefits are listed and generally include Health & Welfare benefits at a rate of $5.55 per hour (or $222.00 per week). An additional note specifies a Health & Welfare rate of $5.09 per hour for contracts covered by Executive Order 13706.
• Executive Orders: The document references Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments), outlining their applicability and requirements for contractors.
• Vacation and Holidays: Specific provisions for paid vacation (based on years of service) and paid holidays (eleven per year) are detailed.
• Hazardous Pay: Differentials for hazardous duty (8% for high hazard, 4% for low hazard) are outlined.
• Uniform Allowance: Requirements for providing uniforms and reimbursement for cleaning costs are specified.
• Conformance Process: Procedures for classifying and determining wage rates for occupations not explicitly listed in the determination are described.

This document is crucial for bidders to understand the labor costs associated with performing the contract. It dictates the minimum wages and benefits that must be paid to employees working on the contract, directly impacting proposal pricing and overall cost management.

Form / Attachment / Pricing Sheet

This document is a material pricing table, likely intended for bidders to use in developing their cost proposals for an opportunity related to waste management and recycling services. It lists various commodities, their types, estimated annual weights, units of measure, and provides columns for pricing source/vendor and pricing details.

• Commodities: A comprehensive list of materials, including batteries, cardboard, ceramics, commingle, construction and demolition debris, e-waste, various metals, organics, paper, plastics, textiles, tires, toner, and wood.
• Estimated Annual Weights: Provides an estimate of the quantity for many commodities, with units specified (LBS, TONS, LONG TONS).
• Pricing Source or Vendor: Indicates where pricing information is derived or which vendor is associated.
• Pricing: Represents the percentage retained by JBLM.
• Cost Per Unit: Represents the price paid to the Contractor.
• Notes: Clarifies that estimated weights fluctuate annually and that items listed without weights may still be encountered. It also defines Ton (2000 lbs) and Long Ton (2240 lbs).

This pricing table is crucial for bidders to understand the potential value and cost structure associated with the commodities they may be handling or processing. It outlines the types of materials expected, their estimated volumes, and the framework for pricing, directly impacting the financial aspects of a bid. Bidders should use this to estimate their revenue or costs associated with each material category.

Form / Attachment / Pricing Sheet

This document is an employee roster template, likely intended for bidders to populate with personnel information relevant to the opportunity. It serves as a standardized format for submitting staffing details.

• Company Contract #: Field for a contract identifier.
• FULL NAME (LAST, FIRST, MI): Standard format for employee names.
• DATE OF BIRTH: Placeholder for date of birth.
• COMPANY NAME: Field to specify the employing company.
• POSITION IN THE COMPANY: Role or title of the employee.
• HOW OFTEN DO YOU COME ON POST: Frequency of site presence.
• WHAT HOURS DO YOU ACCESS POST: Daily working hours.
• WHAT DAYS OF THE WEEK: Days of the week on site.
• BADGE EXPIRES: Expiration date for any required access badges.
• EMAIL ADDRESS: Contact email for the employee.
• Updated: Placeholder for the last update date.

Bidders will likely need to complete and submit this roster as part of their proposal, detailing the proposed personnel who will perform work under the contract. It helps the government assess the staffing plan and ensure compliance with any personnel requirements.

Form / Attachment / Pricing Sheet

This document is the "AIE Long Term Badge Request Form" for contractors and vendors requiring a long-term badge for access to the Directorate of Emergency Services at Joint Base Lewis-McChord (JBLM).

• Applicant Information: Requires LAST, First, Middle, Suffix name; Date of Birth; Place of Birth; Driver's License Number; Non-US Citizen Certification (Passport Number, Country, VISA Entry & Expiration Dates, Alien Registration Number); and Applicant Signature.
• Employer / CAL POC Information: Requires Company/Organization Name, POC Name, POC Telephone Number, and POC JBLM Location (Bldg. No., Room No.). Includes Employer POC Signature.
• Pass Request Details: Specifies Length of Pass Request (max 12 months) and Days of Week / Hours Access Required.
• Government Agent Information: Requires Government POC Name, Organization/Agency, POC Phone #, Contract #, and Contract Base Expiration Date. Includes Government POC Signature.
• Important Notes: The Company POC must notify the Registration Office if the badge recipient is no longer eligible. The form also references a list of acceptable identity verification documents (e.g., DOD CAC card, US Passport, State ID) and outlines security vetting procedures, conduct rules on JBLM, and prohibitions on firearms.

This form is essential for any contractor or vendor personnel who need to access JBLM facilities for an extended period as part of their contract work. Bidders must ensure they and their personnel complete this form accurately and provide the necessary supporting documentation and endorsements to obtain the required long-term badge for contract performance.

Form / Attachment / Pricing Sheet

This document, "TE-D Deformation Certificate.docx," is a template for a Certificate of Deformation. It is intended to be completed by a company to certify that specific items have been deformed to render them useless for any purpose other than scrap metal recovery.

• Origination Location: Specifies the origin of the shipments (JBLM ASP, with address provided).
• Shipments: Requires listing Seal Number and Dispatch Numbers or Shipping Memo for all loads.
• Description of Items: Requires a description of the items being deformed (in this example, "Inert Uncrushed Brass Casings").
• Method of Deformation: A field to describe the method used.
• Date of Deformation: A field for the date the deformation occurred.
• Certification Statement: A statement by Company XXX certifying the deformation.
• Signature of Company Representative: A field for the signature and date of the company representative.

Bidders may need to use this certificate as part of the process for disposing of or deforming materials related to the opportunity. It outlines the required information and certification process for such activities.

Form / Attachment / Pricing Sheet

This document, an Excel spreadsheet named 'TE-E Monthly Summary.xlsx', provides a detailed breakdown of recycling tonnage received and processed for a specific month. It outlines the types and quantities of materials collected and their subsequent disposition (e.g., 3rd Party Direct Pickup, Sorted and Processed at JBLM).

• IN: Recycling Tonnage Received: Lists materials such as Batteries, Brass, Cardboard, Commingle, E-Waste, Food Waste, Metal, Pallets, Toner Cartridges, Wood, and Yard Waste, along with their quantities in pounds (lbs.) or gallons.
• OUT: Recycling Center Tonnage Delivered or Picked Up: Details the commodities, their revenue/cost category, vendor information (where applicable), and quantities. Commodities include Aluminum, Batteries, Brass, Cardboard, E-Waste, Food Waste, Metal, Toner Cartridges, Wood, and Yard Waste.
• Status of Materials: Indicates which materials are currently not being accepted (e.g., Construction and Demolition Debris, Furniture, Textiles).

This summary provides insight into the types and volumes of recyclable materials handled. Bidders interested in waste management, recycling services, or related logistics may find this data useful for understanding the scope and scale of operations, potential material streams, and associated costs or revenues. It highlights specific commodities that are processed, picked up by third parties, or currently not accepted, which could inform proposals for related services.

Form / Attachment / Pricing Sheet

This document is a monthly invoice for commodity recycling services, detailing profitable and cost-effective commodities, quantities, rates, and totals. It serves as an example of potential invoicing for such services.

• Profitable Commodities: Lists items like Batteries, Books, Cardboard Recycling, E-cycle, Metal (Brass and Scrap), Office Paper, and Toner. Includes vendor examples, units (Lbs, Tons), quantities, rates, pricing percentages, and calculated totals.
• Cost-Effective Commodities: Lists items like Comingled Materials, Glass, Wood, Food Waste, Tires, and Yardwaste. Includes vendor examples, units, quantities, cost per unit, and calculated totals.
• Totals: Provides a total for profitable commodities, a total for cost-effective commodities (which are negative costs, indicating a credit or payment received), and an overall invoice due amount.
• Notes: Clarifies that quantities, rates, vendors, and commodities listed are examples only and not exhaustive or definitive. Pricing percentages and rates are explained.

This document provides potential bidders with insight into the types of materials that may be recycled, the expected units of measure, and a sample structure for calculating costs and revenues associated with recycling services. It illustrates how pricing might be applied to different commodity types and how the overall invoice is generated, which can inform proposal development and pricing strategies.

Form / Attachment / Pricing Sheet

This document is a weight ticket used for tracking hauls, likely related to waste removal or material transport services. It records details of a specific haul.

• Ticket Number: 274574
• Date: 2/4/25
• Driver: R.R.
• Truck: 4093
• Route/Building #: 15290
• Gross Weight: 36700
• Tare Weight: 33700
• Net Weight: 3000
• Waste Type: JBLM Garbage (checked), JBLM Recycle (checked)
• Comments: WO/3636845, 1195116-043

This form provides specific details about a haul, including weights and waste types. Bidders involved in waste management or transportation services may use this as a template or reference for reporting requirements, understanding weight calculations, and identifying the types of waste handled. The "JBLM" designation suggests a connection to Joint Base Lewis-McChord.