Joint Medical Acquisition Talks (JMAT) Conference Venue
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Logistics Agency (DLA) Troop Support is requesting quotes for a conference venue to host the 2026 Joint Medical Acquisition Talks (JMAT). This two-day event requires a single facility providing a room block, meeting space, audio-visual equipment, and wireless internet connectivity in Philadelphia, PA. The event dates are July 14-15, 2026, with the room block from July 13-15, 2026. Quotes are due April 29, 2026, at 1:00 PM Eastern Time.
Scope of Work
The requirement is for a single facility located within 15 miles of Naval Supply Activity, 700 Robbins St, Philadelphia, PA, 19111, and listed on the List of Approved Hotels and Motels for Federal Travelers. Key requirements include:
- Lodging: An estimated 215 rooms for the nights of July 13 and 14, 2026, with check-out on July 15, 2026. The cut-off date for holding the room block is two weeks prior to June 29, 2026.
- Meeting Space:
- Day 1 (July 14): Registration room, General Session Meeting Room (capacity 400, classroom-style, stage, podium, AV), storage room, and a meeting room for concurrent meetings (capacity 100, round tables).
- Day 2 (July 15): Registration room, storage room, two Breakout Rooms (capacity 150 each, classroom-style), and a meeting room for concurrent meetings (capacity 100, round tables).
- Audio-Visual Equipment: LCD projectors, screens, microphones, speakers, audio mixers, confidence monitors, and technical setup for General Session and Breakout Rooms.
- Connectivity: Wireless internet required in all meeting areas. Third-party hotel booking and event planning services, as well as food and beverages, are not included in the Statement of Work.
Contract & Timeline
- Type: Request for Quotation (RFQ) for commercial items.
- Event Dates: July 14-15, 2026 (meeting rooms).
- Room Block Dates: Nights of July 13 and 14, 2026, with check-out by 1:00 PM on July 15, 2026.
- Quote Due: April 29, 2026, 1:00 PM Eastern Time.
- Published: April 20, 2026 (Amendment 0001).
Set-Aside
This acquisition is for small businesses.
Evaluation
Award will be made based on simplified procedures, considering price, past performance, and technical factors. Site visits may be arranged after the closing date for in-person review.
Submission
Quotes must be submitted via email to Michael.S.Baron@dla.mil and Zahkiyah.Taylor@dla.mil. Submissions must include a completed solicitation in PDF, description of location, parking, available rooms (sleeping, meeting), AV equipment, technical support, proposed dates, terms, and pricing.