Joint Medical Acquisition Talks (JMAT) Conference Venue
SOL #: SPE2D1-26-Q-0003Solicitation
Overview
Buyer
DEPT OF DEFENSE
Defense Logistics Agency
DLA TROOP SUPPORT
PHILADELPHIA, PA, 19111, United States
Place of Performance
Philadelphia, PA
NAICS
Hotels (except Casino Hotels) and Motels (721110)
PSC
Lodging Hotel/Motel (V231)
Set Aside
No set aside specified
Original Source
Timeline
1
Posted
Apr 10, 2026
2
Submission Deadline
Apr 24, 2026, 5:00 PM
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Logistics Agency (DLA) Troop Support is requesting quotes for a venue to host the 2026 Joint Medical Acquisition Talks (JMAT), a two-day conference. This Solicitation (RFQ) requires a single facility to provide a room block, meeting space, audio-visual equipment, and wireless internet connectivity. Quotes are due by April 24, 2026, at 1:00 PM Local Time.
Scope of Work
- Event Dates: June 16-17, 2026 (quotes may propose alternate dates up to 30 days later).
- Lodging: Estimated 215 rooms for the nights of June 15 and 16, 2026, with checkout on June 17, 2026.
- Meeting Space: Accommodate approximately 400 attendees. Requires a registration room, a General Session Meeting Room (classroom-style, stage, podium, AV) for Day 1, and two Breakout Rooms (classroom-style) for Day 2, along with concurrent meeting rooms (round tables) and storage space.
- Audio-Visual: LCD projectors, screens, microphones, speakers, audio mixers, confidence monitors, and technical setup for General Session and Breakout Rooms.
- Connectivity: Wireless internet required in all meeting areas.
- Location: Must be within 15 miles of Naval Supply Activity, 700 Robbins St, Philadelphia, PA, 19111, and listed on the FEMA List of Approved Hotels and Motels for Federal Travelers.
Contract & Timeline
- Type: Solicitation (Request for Quotation - RFQ) for commercial items.
- Product/Service Code: V231 (Lodging - Hotel/Motel).
- Submission Deadline: April 24, 2026, 1:00 PM Local Time.
- Published Date: April 10, 2026.
Eligibility / Set-Aside
- This acquisition is designated for Small Business (NAICS code 721110). A specific set-aside type is not indicated.
Submission & Evaluation
- Submission Method: Quotes must be emailed to Michael.S.Baron@dla.mil and Zahkiyah.Taylor@dla.mil.
- Quote Content: Must include a completed solicitation (PDF), description of location, parking, available rooms (sleeping, meeting), AV equipment, technical support, proposed dates, terms, and pricing.
- Evaluation: Award will be based on simplified procedures, considering price, past performance, and technical factors.
- Site Visits: May be arranged after the closing date for in-person review.
Additional Notes
- Third-party hotel booking and event planning services are not included in the Statement of Work.
- Food and beverages are not included.
- Offerors must comply with all incorporated FAR and DFARS clauses, including those with RFO DEVIATION 2026-XXXX.
People
Points of Contact
Michael BaronPRIMARY
Zahkiyah TaylorSECONDARY
Files
Files
Versions
Version 1Viewing
Solicitation
Posted: Apr 10, 2026