JRRF 300KVA Distribution Transformer Inspect, Clean, Repair and Test
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Maritime Administration (MARAD) is conducting a Sources Sought for market research to identify capable vendors for comprehensive maintenance and repair of three (3) 300KVA portable transformer units at the James River Reserve Fleet (JRRF) shore facilities onboard Fort Eustis Army base compound in Newport News, VA. This is for information gathering only; no quotations are being sought. Responses are due March 30, 2026, by 2:00 PM EST.
Scope of Work
The requirement involves comprehensive maintenance, cleaning, inspection, and minor repairs of three (3) 300KVA portable transformer units (Class 0A, 60 HZ Three Phase, HV 13200, LV 480, manufactured in 1993). Key tasks include:
- Implementing predictive maintenance (oil analysis, infrared thermography).
- Ensuring 100% containment of dielectric fluids and EPA spill prevention compliance.
- Ensuring transformers meet 10 CFR Part 431 energy efficiency standards.
- Removing transformers from JRRF, performing work at the contractor facility, and returning them.
- Inspecting for wear, testing oil samples (moisture, dielectric strength, gas, PCB), and replacing identified parts (HV connectors, wiring, ground bus, shield wiring, fuse drawers, bushings, enclosures).
- Cleaning, preserving, priming, and painting transformer surfaces.
- Conducting dielectric, Turns Ratio, and "Meggering" tests.
- Providing a written report of findings and a PCB-free certificate.
Contract & Timeline
- Type: Sources Sought / Market Research
- Set-Aside: May be set-aside for small businesses or procured through full and open competition based on responses. Vendors must state their Small Business designation/status.
- Response Due: March 30, 2026, 2:00 PM EST
- Published: March 12, 2026
Evaluation & Submission Requirements
Responses will inform future procurement decisions. If an award is made, it will be on a Lowest Price Technically Acceptable (LPTA) basis. Vendors must have an active SAM profile and state their UEI. Responses are limited to a concise 4-page maximum and should include:
- Technical Approach: Describe commercial "best practice" for 300KVA transformer repair and testing.
- Approval of Electrical Firm: Copy of proposed Electrician License and company certification for high voltage systems.
- Cyber-Physical Security: Confirm ability to comply with FAR 40.303.
- Past Performance: Two examples of maintaining similar industrial-grade hardware.
- Socio-Economic Status: State small business category.
Additional Notes
Access to the JRRF base/facility is tightly controlled and requires coordination. Truck drivers need a U.S. Driver's License, current registration, and personal information for security checks. Responses must be submitted as one searchable PDF. Telephone inquiries will not be accepted. Primary contact is W. Alan Wile at william.wile@dot.gov.