JRRF Drydocking and Repair of the PF205 Patrol Boat

Form / Attachment / Pricing Sheet

This document provides instructions for contractors on how to submit invoices using the U.S. Department of Transportation's (DOT) Delphi eInvoicing web portal. It outlines the requirements for accessing the portal, creating accounts, and the necessary information for a proper invoice.

• Portal Access: Requires electronic internet access, registration with GSA's Login.gov, and verification of user identity.
• Account Creation: Involves working with the contracting office agency point of contact (POC) to complete a User Access Request (UAR).
• Proper Invoice Contents: Must include contractor name/address, invoice date/number, contract/order number, description/quantity/price of supplies/services, shipping/payment terms, payment recipient address, and contact for defective invoice notification.
• Waivers: May be considered for contractors unable to use the Delphi portal; requires contacting the Contracting Officer.
• Training & Support: Resources available at http://einvoice.esc.gov. Contact Delphi Help Desk for account management issues.

This document is crucial for any bidder who is awarded a contract requiring invoice submission through the Delphi eInvoicing portal. It details the mandatory process and information needed to ensure timely and accurate payment. Bidders should familiarize themselves with these instructions to prepare for post-award invoicing procedures.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and/or services for the Drydocking and Repair of the PF205 Patrol Boat. The U.S. Department of Transportation (DOT), Maritime Administration (MARAD), James River Reserve Fleet (JRRF) requires these services. The work will be performed in the Hampton Roads area, including the James River and its tributaries.

• Drydocking and repair of the PF205 Patrol Boat.

• The period of performance for dry-docking will be 60 days upon completion of delivery and tender.

• The Government intends to award a firm fixed price purchase order.

• The estimated award date is on or around June 8, 2026.

• A Price Sheet (Attachment 2) details line-item numbers, items, quantities, and system of measure.

• Quotations must be submitted electronically via email to the Contracting Officer by June 1, 2026, at 12:00 PM (ET).

• Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

• Evaluation factors include Technical Acceptability, Past Performance, and Price.

• Discussions are not planned but may be conducted at the Contracting Officer's discretion.

• This procurement is a total small business set-aside.

• Contractors must be certified as a small business under NAICS code 336611 (Hazardous Waste Collection).

• System for Award Management (SAM) registration is required.

• Questions or comments regarding the solicitation must be submitted via email by May 18, 2026, at 1:00 PM (ET).

• The solicitation incorporates provisions and clauses by reference, accessible online.

• Attachments include: Statement of Work, PF-205 Price Sheet, FAR Deviation Text, GFE List, and E-Invoicing Instructions.

Form / Attachment / Pricing Sheet

This document is a pricing sheet (PF205 2026 DD PRICING SHEET) intended for bidders to detail their proposed costs for various services and materials related to a vessel repair or maintenance opportunity.

The sheet outlines line items for services including:

• Drydocking
• Hull Cleaning
• Ultrasonic Testing
• Plate Renewal and Structural Repairs (including specific tasks like dock lighting delete, rub rail replacement, fuel cofferdam installation, and deck handrail repair/replacement)
• Painting
• Zinc Replacements
• Fuel Tank Cleaning and Inspection (including air testing, filter installation, and fuel replenishment)
• Rudder, Propeller, and Propeller Shaft removal, inspection, and reinstallation
• Cabin Windshield replacement
• Main Deck Hatches
• Sea Valves and Hoses renewal (including seachest strainer work)
• Supplemental Material and Labor
• Government Furnished Equipment List

Each line item includes columns for Quantity, Unit, Materials, Estimated Labor Hours, Labor Rate, and Amount, culminating in a Total Amount. Currently, all listed amounts are 0.0.

Bidders must use this sheet to provide detailed cost breakdowns for each specified task. This information is crucial for proposal preparation and will likely be a key factor in the evaluation and award of the contract. Completing this accurately and competitively is essential for a successful bid.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the drydocking and repair of the PF205 Patrol Boat, owned by the U.S. Department of Transportation, Maritime Administration (MARAD).

• Drydocking and Delivery: The contractor will receive the PF205 Patrol Boat at their facility in the Hampton Roads area within three working days of notice to proceed. The dry-docking period of performance is 60 days upon delivery.

• Services: The contractor must provide labor, materials, and equipment for all required work, including:

  • Mooring and line handling.
  • Crane services and operators.
  • Fire protection compliant with NFPA 312.
  • Compressed air and temporary lighting.
  • Removals, restorations, and reassemblies.
  • Adherence to regulatory body requirements (USCG, ABYC, USPHS, OSHA, IEEE).
  • Gas-freeing of affected spaces.
  • Welding to ABS and USCG standards.
  • Surface preparation and painting.
  • Ultrasonic testing of hull plating, decks, bulkheads, and framing.
  • Air testing of inaccessible voids.
  • Plate renewal and structural repairs.
  • Hull cleaning and abrasive blasting.
  • Rudder, propeller, and propeller shaft inspection, repair, and reinstallation.
  • Cabin windshield and main deck hatch gasket replacement.
  • Renewal of sea valves and hoses.
  • Fuel tank cleaning and inspection.

• Materials: All materials must conform to original vessel design. Government-furnished equipment (GFE) will be provided for certain items.

• All work must be accomplished to the highest standards of shipbuilding practices and satisfy the Contracting Officer's Representative (COR).

• Welding and surface preparation must meet specified standards (AWS, SSPC).

• Painting specifications include specific coats, colors, and dry film thicknesses (DFT).

• Ultrasonic testing and air tests must be performed according to specified procedures.

• Period of Performance: 60 days for dry-docking, commencing upon delivery of the vessel.

• Place of Performance: Contractor's facility located in the Hampton Roads area (including James River, Elizabeth River, York River, Mobjack Bay, and their tributaries).

• The contractor must provide office space with internet access for the Owner's representative.

• Government representatives will be on-site during production.

• All waste products must be disposed of in accordance with Federal, State, and Local regulations.

• The contractor is responsible for any damage to the vessel or its components.

• Specific paint systems and colors are detailed for different areas of the vessel.

• Government-furnished equipment list is provided for specific items like drive savers, zincs, shaft seals, and fuel filters.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 FAR CD 2025-01 and 02.pdf", contains FAR Deviation Text dated February 2025. It outlines changes and additions to the Federal Acquisition Regulation (FAR) system, referencing Executive Order 14173 and Executive Order 11246. The document specifies how additions (bolded and bracketed) and deletions (strikethrough) are indicated within the text.

• Executive Orders: References Executive Order 14173 ("Ending Illegal Discrimination and Restoring Merit-Based Opportunity") and revokes Executive Order 11246 ("Equal Employment Opportunity").
• Baseline: Notes the baseline is FAC 2025-03, published January 3, 2025, effective January 17, 2025.
• FAR Deviations: Details specific deviations and changes within various parts of the FAR, including:
  • Part 1: Federal Acquisition Regulations System (Subpart 1.1 - Purpose, Authority, Issuance, Section 1.106 OMB approval under the Paperwork Reduction Act).
  • Part 2: Definitions of Words and Terms (Subpart 2.1 - Definitions).
  • Part 4: Administrative and Information Matters (Subpart 4.12 - Representations and Certifications).
  • Part 14: Sealed Bidding (Subpart 14.4 - Opening of Bids and Award of Contract).
  • Part 19: Small Business Programs (Subpart 19.6 - Certificates of Competency and Determinations of Responsibility).
  • Part 22: Application of Labor Laws to Government Acquisitions (Subpart 22.4 - Labor Standards for Contracts Involving Construction).
  • Part 52: Solicitation Provisions and Contract Clauses (Subpart 52.2 - Text of Provisions and Clauses).
  • Part 18: Emergency Acquisitions (Subpart 18.2 - Emergency Acquisition Flexibilities).
  • Part 23: Environment, Sustainable Acquisition, and Material Safety.
  • Part 37: Service Contracting (Subpart 37.1 - Service Contracts-General).
• Specific Clauses and Provisions: Includes references to various FAR clauses and provisions, such as 52.222-22, 52.222-25, 52.212-3, 52.212-5, 52.213-4, 52.223-2, 52.223-10, 52.223-19, 52.223-22, and 52.223-23, often with deviations noted.

This document is crucial for bidders as it outlines regulatory changes and deviations that may affect contract requirements, solicitations, and compliance obligations. Bidders must review these deviations to ensure their proposals and contract performance align with the most current and applicable FAR text, especially concerning labor laws, representations and certifications, sustainable acquisition, and environmental reporting.

Form / Attachment / Pricing Sheet

This document lists Government Furnished Equipment (GFE) for the "PF205 YA2026" opportunity. It details specific items required for zinc replacement, rudder and propeller shaft maintenance, and miscellaneous repair items including shaft drivelsavers and dripless shaft seals.

• Zinc Replacement: Includes "Weld-On" Transom Zincs Anodes and Rudder Zincs.
• Propeller Shafts: Lists 3-3/4" Shaft Zincs.
• Shaft Drivesavers: Globe Drivesavers and Globe Bushing Kits.
• Dripless Shaft Seals: Various kits and tools including FSK-2000-3000-1/Hose/Clamps, Injection Hose, Spare Seal Carrier Kit, Red Install Tool, and Brass Hose Kit.
• Part numbers and quantities are provided for each item.

This attachment is crucial for bidders to understand the specific Government Furnished Equipment (GFE) that will be provided or is relevant to the scope of work. It details the exact components and quantities needed for maintenance and repair tasks, which will impact planning, resource allocation, and potentially proposal pricing if any bidder-provided components are related.