Judiciary Conference Facility Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The United States Court of Appeals for the Fourth Circuit is seeking proposals for conference facilities and audio-visual support services. This opportunity is for events scheduled in June/July/August 2027 or February 2028. Interested facilities must meet specific criteria, including location near Charleston, SC, and minimum space requirements. Proposals are due by June 30, 2026.
Scope of Work
The requirement is for comprehensive conference facilities and associated audio-visual support. Key facility requirements include:
- Location: Within 600 miles of Charleston, SC.
- Event Space: A primary event space of at least 20,000 square feet and a secondary space of at least 5,000 square feet.
- Accommodation: Over 400 sleeping rooms, with overflow capacity within 1/4 mile if fewer than 600 rooms are available. Sleeping rooms and meeting spaces must be within the same or adjacent facilities.
- Quality: A four-star hotel rating or better.
- Modernization: Full refresh of sleeping rooms and meeting spaces within the last ten years, or a new build.
Contract Details
- Type: Solicitation (Request for Proposal - RFP)
- Agency: U.S. Courts of the Fourth Circuit, under The Judicial Branch.
- Product/Service Code: V231 (Lodging - Hotel/Motel).
- Set-Aside: None specified.
- Funding: Award is contingent upon the availability of appropriated funds, as per the Anti-Deficiency Act. No legal liability arises until funds are made available and the contractor is notified.
Submission & Evaluation
- Submission: Facilities meeting the minimum requirements should contact the Contracting Officer and conference planner to receive a copy of the Request for Proposal (RFP).
- Evaluation: The contract will be awarded to the venue representing the best value trade-off, assessed against the stated requirements.
- Response Due: June 30, 2026.
- Published Date: June 11, 2026.
Contact Information
For RFP requests, email: Conferences@ca4.uscourts.gov. CC: brenda_griffithlipsitt@ca4.uscourts.gov. Primary Contact: Ms. Brenda Griffith-Lipsitt, Procurement Specialist, U.S. Courts of the Fourth Circuit. Phone: 804-916-2116.