Just-In-Time Expendable Office Supplies

SOL #: 19MK8026Q0008Solicitation

Overview

Buyer

State

State, Department Of

U.S. EMBASSY SKOPJE

WASHINGTON, DC, 20520, United States

Place of Performance

Skopje, MK-85, North Macedonia

NAICS

Stationery and Office Supplies Merchant Wholesalers (42412)

PSC

Office Supplies (7510)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/854078677d434a2fbcf11e33e8fe1add/view

Timeline

Posted

Mar 25, 2026

Submission Deadline

Apr 17, 2026, 10:00 AM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Department of State, U.S. Embassy Skopje is seeking quotations for Just-In-Time Expendable Office Supplies. This Request for Quotations (RFQ) aims to establish a Firm Fixed-Price, Indefinite Delivery/Indefinite Quantity (IDIQ) contract for the supply and delivery of office supplies. The contract will cover core items and other catalog items with a fixed discount. Quotations are due by April 17, 2026.

Scope of Work

The contractor will supply and deliver office supplies to approximately twenty (20) ordering entities at the U.S. Embassy in Skopje, North Macedonia. Key requirements include:

Providing core office supplies under a Firm Fixed-Price IDIQ structure.
Offering other catalog items at a fixed discount percentage.
Ensuring all toners and cartridges are Original Equipment Manufacturer (OEM).
Delivering core and in-stock items within 24 hours of ordering.
Maintaining a user-friendly online ordering website supporting multiple cost centers and users, online payments, and real-time stock information.

Contract Details

Contract Type: Firm Fixed-Price, Indefinite Delivery/Indefinite Quantity (IDIQ).
Period of Performance: A base period of sixty (60) months, with an option for an additional six (6) months, totaling up to sixty-six (66) months.
Estimated Value: Minimum order value of $3,000.00 (MKD equivalent); maximum dollar value of $250,000.00 (MKD equivalent) for the life of the contract.
Pricing: All prices must be quoted in Macedonian Denars (MKD), with Value Added Tax (VAT) priced separately.
Set-Aside: Not explicitly designated as a set-aside, but standard FAR clauses related to small business concerns are included.

Submission & Evaluation

Quotations Due: April 17, 2026, by 1200 hrs.
Submission Method: Email to SkopjeProcurement@state.gov.
Proposal Requirements: Must include information on the proposed website/ordering process, offeror's experience and past performance, proposed products, delivery time, and prices. Offerors must provide five (5) testing accounts for their websites and deliver product samples (except toners) with the proposal.
Award Basis: Award will be made to the lowest priced, technically acceptable, responsible quoter.
Evaluation Factors: Technical acceptability (Project Manager, website usability, product quality, delivery time), past performance, and responsibility (financial resources, compliance, integrity, experience, equipment, licenses).
Note: Offerors must be registered in the System for Award Management (SAM) for contract award.