Just-In-Time Expendable Office Supplies

SOL #: 19CY6026Q0013Solicitation

Overview

Buyer

State

State, Department Of

U.S. EMBASSY NICOSIA

WASHINGTON, DC, 20520, United States

Place of Performance

Engomi, CY-01, Cyprus

NAICS

Office Supplies and Stationery Retailers (459410)

PSC

Office Supplies (7510)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/4c97f37716764e9e8439127291e17125/view

Timeline

Posted

Apr 6, 2026

Last Updated

Apr 24, 2026

Submission Deadline

May 26, 2026, 9:00 AM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Department of State, U.S. Embassy Nicosia is soliciting quotations for Just-In-Time Expendable Office Supplies in Engomi, Cyprus. This Firm Fixed-Price, Indefinite Delivery/Indefinite Quantity (IDIQ) contract aims to outsource the supply and direct delivery of office supplies via a web-based ordering system. Quotations are due May 26, 2026, by 1200 hours.

Scope of Work

The contractor will be responsible for providing and delivering office supplies to various ordering entities at the American Embassy in Nicosia. Key requirements include:

Operating a web-based interface for order placement.
Ensuring a minimum order amount of Euro 20.00 per online order.
Delivering supplies to the Embassy on Mondays, Wednesdays, and Fridays, with orders placed by 1400 hours the previous working day.
Delivering back-ordered items within five working days.
Packing supplies individually by user group for direct delivery.

Contract Details

Contract Type: Firm Fixed-Price, Indefinite Delivery/Indefinite Quantity (IDIQ).
Period of Performance: A base year plus four (4) one-year option periods.
Minimum Order Guarantee: Euro 2,000.00 per contract year.
Maximum Order Limit: Euro 150,000.00 per contract year.
Pricing: Quoted in Euro. The U.S. Embassy is VAT exempt, so VAT is not applicable.

Submission & Evaluation

Submission Deadline: May 26, 2026, by 1200 hours.
Submission Method: Sealed envelope or electronically to NicosiaContracting@state.gov.
Required Documents: SF-1449, Section 1 (Block 23), Section 5 (Representations and Certifications), and additional information as required in Section 4 (Evaluation Factors). All documents must be signed by an authorized representative.
Award Basis: Award will be made to the lowest priced, acceptable, responsible quoter.
Evaluation Factors: Price, compliance with terms, and responsibility (including financial resources, experience, and business ethics).

Eligibility & Notes

Set-Aside: No specific set-aside is mentioned. Offerors must possess all required permits and licenses to perform services in Cyprus.
SAM Registration: Mandatory for award.
Pre-Quotation Conference: A conference is scheduled for May 7, 2026, at 1000 hours at the American Embassy Nicosia. Interested offerors should contact Mrs. Jessica George.
The U.S. Government intends to award based on initial proposals without discussions. No advance payments are authorized.