Justification and Solicitation-Bentley Enterprise Public Sector 365 Subscription

Justification Review Document (Sole Source Procurement)

This document justifies a sole-source procurement for Computer-Aided Design/Building Information Modeling (CAD/BIM) software licenses from Bentley Systems, Inc. for the U.S. Army Corps of Engineers (USACE) - Huntsville Engineering and Support Center (CEHNC) to support Headquarters (HQ), U.S. Army Installations Command (IMCOM).

• Enterprise Public Sector 365 (EPS 365) Enterprise License Subscription (ELS) from Bentley.

• Includes various Bentley CAD/BIM licenses for Mechanical, Electrical, Civil, Structural, and Architectural engineering.

• Software updates, 24/7/365 technical support, and on-site training.

• Optional items include Bentley ELS Administrator, IMCOM-USACE Liaison/Coordinator, and Bentley Software Optimization Consultant.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: Base Year (01 April 2026 – 31 March 2027), Option Year 1 (01 April 2027 – 31 March 2028), Option Year 2 (01 April 2028 – 31 March 2029).

• Estimated Value: Not explicitly stated for the total contract, but historical data and independent government estimates are referenced.

This document is a justification for a sole-source procurement, not a solicitation for proposals. Therefore, there are no submission or evaluation criteria for bidders.

This procurement is justified as "Other Than Full and Open Competition" based on Title 10 U.S.C. §3204(a)(1), citing that only one responsible source and no other supplies or services will satisfy agency requirements. Bentley Systems, Inc. is identified as the sole provider of the proprietary Bentley software.

• The Army has a significant investment in Bentley products, including historical data, specialized skills, and workflows.
• Transitioning to a different software platform would incur substantial costs for training (estimated over $30M) and result in a loss of historical data and productivity.
• Market research included posting a Request for Information (RFI) on CHESS, which yielded no positive responses.
• A Notice of Intent to Sole Source was posted on SAM.gov with no responses received.
• Procurement history shows a series of sole-source BPA call orders for Bentley products dating back to the mid-1980s.

Solicitation / RFP / RFQ

This solicitation is for an Enterprise Public Sector 365 (EPS 365) Enterprise License Subscription (ELS) from Bentley. This includes various Bentley CAD/BIM licenses for Mechanical, Electrical, Civil, Structural, and Architectural engineering solutions.

• Base: EPS 365 ELS Subscription and up to 100 days of on-site training.

• Option Line Item 0002: Provide Bentley ELS Administrator.

• Option Line Item 0003: Provide Bentley Software Optimization Consultant.

• Option Period 1 (Item 1001): EPS 365 ELS Subscription and up to 100 days of on-site training.

• Option Period 1 (Item 1002): Provide Bentley ELS Administrator.

• Option Period 1 (Item 1003): Provide Bentley Software Optimization Consultant.

• Option Period 2 (Item 2001): EPS 365 ELS Subscription and up to 100 days of on-site training.

• Option Period 2 (Item 2002): Provide Bentley ELS Administrator.

• Option Period 2 (Item 2003): Provide Bentley Software Optimization Consultant.

• All items are to be provided in accordance with the Statement of Work (SOW).

• Unique item identification is required for items with a Government unit acquisition cost of $5,000 or more, and for other specified items.

• Contract Type: Not explicitly stated, but pricing arrangement is Firm Fixed Price for all items.

• Period of Performance: Varies by line item, with base period from 01 Apr 2026 to 31 Mar 2027, and option periods extending to 31 Mar 2029.

• Estimated Value: Not stated.

• Offer Due Date: 26 March 2026, 08:00 AM.

• Submission: Submit signed and dated offers to the office specified in the solicitation.

• Evaluation Factors: Technical and Price. Award will be made to the responsible Offeror whose offer is most advantageous to the Government.

  • Technical: Rated as "Acceptable" or "Unacceptable" based on meeting minimum requirements.
  • Price: Evaluated for fairness and reasonableness.

• Contract Award: Will be made to a single source using RFO 6.103-1 procedures.

• This acquisition is Unrestricted.

• NAICS Code: 513210

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and in full text.

• Points of Contact: Tracey Neal (Contract Specialist) and Aquiller E. Cole (Contracting Officer).

Statement of Work (SOW)

To outline the requirements for the U.S. Army's Enterprise Public Sector 365 (EPS 365) Enterprise License Subscription (ELS) from Bentley Systems, Inc. This software portfolio supports various Army-wide efforts requiring CAD, BIM, GIS, and related software applications.

• The Army requires an EPS 365 ELS from Bentley, providing unrestricted access to Bentley's comprehensive portfolio of CAD/BIM software products.

• This includes product updates, upgrades, and 24/7/365 technical support.

• A Bentley LEARN subscription is included, offering unlimited live and on-demand virtual training.

• The ELS applies to all Army organizations and associated personnel, including the Army National Guard and Reserves, and embedded contractors working directly for the Army.

• Base Year: 12 months, beginning April 1, 2026, through March 31, 2027.

• Two (2) subsequent option years, each 12 months long, beginning April 1, 2027, through March 31, 2029.

• Primary Deliverable: One (1) EPS 365 Enterprise License Subscription (ELS).

• Additional Deliverable: 100 days of On-site Training.

• Optional Items: Bentley ELS Administrator (20 days) and Bentley Software Optimization Consultant (30 days).

• The Army requires 100 days of Bentley-provided on-site training per year.

• Contract administration will be performed by the CAD/BIM Technology Center.

• Invoicing must comply with FAR 32.905(b), submitted monthly, and include specific details such as contractor name, contract number, CLIN, description, quantity, unit price, and extended price. Invoices must be submitted via email to specified USACE addresses and not through WAWF.

• A Release of Claims (ROC) must be submitted with the final payment request.